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I Am ButlerBound
Admitted Students

Transfer New Student Checklist

view your online decision letter

If you didn't already do so, be sure to view your online decision letter on your student status page. Completing this step will open up your access to other status page activities, like paying your enrollment deposit.

To do this, log in to your student status page and navigate to the Status Update section. Click View Update. 

submit your $500 enrollment deposit

To officially reserve your place in the incoming class, submit your $500 enrollment deposit online. To avoid bank processing delays, we recommend paying with a credit card instead of a debit card or check.

  1. Log on to your student status page and navigate to Status Update. Select View Update.
  2. Select Reply to Offer of Admission under the Forms section. Complete and submit the form.
  3. From your status page, select Submit Payment for $500. Complete and submit the form.
  4. Confirm your information, mailing address, and major on the main status page. If anything is listed incorrectly, please contact the Office of Admission.

This deposit is refundable with written request submitted prior to August 1 (fall transfers) or prior to January 1 (spring transfers). 

file or update your fafsa

We encourage all prospective #ButlerBound families to complete the Free Application for Federal Student Aid (FAFSA) at fafsa.gov. The federal formula takes into account several factors, and many families mistakenly self-select themselves out of the financial aid process and miss the opportunity to explore all aid programs available.

Use school code: 001788.

visit campus

Please note: Due to the recent events surrounding Coronavirus (COVID-19), Butler University has decided to cancel all campus visits through through the end of April. More details about virtual visit options are available here

 

Would you like to meet with your admission counselor and take a campus tour? Consider it done! Schedule your trip to campus at butler.edu/visit.

set up your butler network account

You’ll use your Butler network account throughout your time as a student. More immediately, this account will grant you access to your financial aid notification, online bill status, and housing information. Your personal login information and instructions to set up your account will be emailed to you a few weeks after you’re admitted.

Once you've set up your account, you'll be able to access your official Butler email and calendar at outlook.com/butler. For more information about these steps, preparing your technology for move-in, smartphone email set-up instructions, and more, check out Information Technology's Quick Start for Admitted Students resource. 

complete the acceptance of financial responsibility (afr) form

Butler University policy requires all students to complete the Acceptance of Financial Responsibility(AFR) process each semester prior to enrollment. The AFR statement outlines your commitment to pay all expenses incurred at Butler University (including any penalties that result due to past due payments). This requirement must be completed prior to enrollment. To complete the process, please follow the steps below:

  • Log into your my.butler.edu account and select Self Service Student Homepage.
  • Click on the tile marked Tasks then click on Butler Accept Financial Responsibility.
  • Review the text thoroughly before clicking Next (at the upper right of the screen).
  • Read the agreement and check the boxt next to Accept Terms and Conditions, then Save. Click Next (at the upper right of the screen).
  • Click Finish to complet the process. The indicator will be removed from your account to allow registration.

If you have any problems logging in or have technology related questions, please call the Butler University IT Help Desk at 317-940-HELP (4357) or email helpdesk@butler.edu.

complete your housing application

Housing information will be sent after your enrollment deposit is received, including the date that the online application form will become available on my.butler.edu. Complete the housing application as soon as possible after the process opens and before your New Student Registration date. Housing and roommate assignments will be emailed in July 2020.

 

submit your new student registration date preferences

Please note: All 2020 New Student Registration events will transition to Virtual Registration appointments due to the University's response to the Coronavirus (COVID-19) situation. Students will receive information about next steps after submitting their enrollment deposit.

Fall transfer students only: New Student Registration is the gateway event to becoming an official Butler Bulldog. While on campus, you’ll meet other incoming students, schedule your first semester of classes with an academic advisor, get your official Butler student ID, and spend time with faculty, staff, and other students in your academic college. Students are welcome to bring up to two guests and lunch is provided. Come prepared with any questions you have about life as a Bulldog and leave ready to tackle your first year on campus. 

Transfer student sessions will be offered in June 2020.  Students who have submitted an enrollment deposit will be notified via email with instructions on how to submit date preferences.

complete any needed placement exams

Following a review of transfer credits, it’s possible that a placement exam will be required to determine an appropriate course placement. If a placement exam is needed, you will be contacted by Academic Orientation Programs with specific information about how to proceed. Any needed placement exams must be completed by the stated deadline.

submit a photo for your student ID

New this year, students will utilize their Canvas profile photo for their Student ID. Students will need to upload a photo of themselves to Canvas by July 10. Only photos following the photo requirements outlined below, or in this article, will be accepted for official use on a student’s ID. Once uploaded, photos should not be changed until after the first day of classes to ensure student IDs will be produced on time.

If you need assistance logging in to Canvas, please submit a case for the IT Help Desk at ask.butler.edu

Photo requirements
Photo submissions must meet the following criteria to be accepted for official use on your ID:

  • Color photos only
  • Must be current (taken within the last 6 months)
  • Background must be solid, smooth, and white, light-colored, or gray
  • Must be framed passport-style: forward-facing, head and top of the shoulders in frame
  • Natural or neutral expression/smile
  • Face must be centered with eyes and features clearly visible.
  • No hats, caps, sunglasses, headphones, scarves, etc. (Religious head coverings are permitted)
  • Photo must be.jpg (or .jpeg) file format
  • 3 MB file size limit
  • Photo must include only the person on the ID. No pets, friends, props, etc.
  • Do not use any filters to alter the photo

Common mistakes
Online photo submissions are denied most often for the following reasons:

  • Photo quality is too low or filed in the wrong format
  • Eyes are closed or face is obscured by hat, sunglasses, etc.
  • Background is not solid white or light in color
  • Exposure—photo is too dark or bright
  • Proximity—photo was taken too far away, or too close
  • A filter or digital effect was applied

send final transcripts

If you were admitted with college coursework in progress, you’ll need to request that your official transcript with final grades posted be sent to the Butler Office of Admission as soon as it’s available. All admitted transfer students must also submit their final high school transcript with graduation date posted prior to August 1.

 

report outside scholarships

According to federal regulations, scholarships received from any organization are considered a resource available to meet your financial aid eligibility. As a financial aid recipient, a student must report all outside scholarships from sources other than the federal, state, and University programs.

Outside Scholarship Information

  • Outside scholarship funds will be used to pay for your family responsibility (out-of-pocket expenses).
  • Adjustments in aid may occur if all need-based assistance exceeds financial aid eligibility, the total of all tuition-specific awards exceeds the cost of tuition, or the value of all awards exceeds the total cost of attendance.
  • Students are responsible for following up with the scholarship donor to make sure the funds are sent directly to the Office of Financial Aid in a timely manner.
  • Checks must be properly endorsed to ensure the appropriate credit to the student’s account.
  • Scholarships in the amount of $500 or more will be split evenly between the fall and spring semesters.

Outside scholarships should be reported by sending a copy of the scholarship letter to the Office of Financial Aid. Report any outside scholarships as received.

complete butler's health requirements

There are three health requirements you'll want to take care of well before Welcome Week: 

1. Provide an updated copy of your immunization records to Health Services before August 1. This record can be from a family doctor or state health agency. Immunization requirements are similar to those required in K-12. 

2. A current physical exam (within 12 months of enrollment) is also required. Healthcare providers may complete and sign a general physical form or you may use the Health Services form located under the “Forms” section of the Health Services website.

3. Annually, all undergraduates are requested to either provide proof of their existing health insurance information or enroll in the University sponsored program. If you don't take action by the late July billing date, you'll be automatically enrolled in and billed for the University sponsored plan. More information is available here

Copies of these documents can be faxed to Health Services at 317-940-6403, emailed to healthservices@butler.edu, or mailed to: Health Services Room 110, 530 West 49th Street, Indianapolis, IN 46208.

before coming to campus

Admitted students should review Butler's guidelines on returning to campus, and read through the rest of the Student Health and Safety Plan

verify your contact information

TheVerify Contact Information process occurs twice a year. A hold will be placed on your account until you move through a three-step process to remove it. You will be unable to register, change, or add classes until the hold is removed. To remove the hold today, read these step-by-step instructions.

connect

We’re a social university, and now that you’re a part of the Bulldog family, we encourage you to connect!

check out the student financial planning tool

Admitted students will be able to view all financial aid items in our Student Financial Planning tool

Students can access the Student Financial Planning tool from My.Butler under Academic Tools. Please be sure to review all Pending items in red on the HOME page, and check out any red numbered notification badges in the navigation header. Check back regularly to be sure that you don’t have anything pending, and watch for your financial aid notification to be available to view sometime after February 1.
 
Students can grant their parents access to Student Financial Planning, too! To grant access, the student must:

  • Click on the small triangle to the far right top right in the header.
  • Select Profile.
  • Under Manage Guest Access, click on the person + image.
  • Enter your parent’s email. Please note: it is case sensitive, so we recommend using all lowercase letters.
  • Click on the save icon to the right of Enabled.

The enabled parent can access the Student Financial Planning tool at sfp-parent.butler.edu. Parents will log in using the parent email the student enabled and the student’s Butler ID Number as the password.