First-Year New Student Checklist
Here you’ll find all the information you’ll need to prepare for your first year on campus.
We created helpful to-do lists for all populations. Find your checklist below.
Transfer New Student Checklist
Spring (First-Year & Transfer) New Student Checklist
Graduate New Student Checklist
New Parent & Family Checklist
Student Billing Checklist
Your online decision letter is available on your student status page. Completing this step will give you access to other important status page activities like replying to your offer of admission—which must be done before you pay your enrollment deposit—and registering for admitted student visits (both on-campus and virtual).
To do this, log in to your student status page and navigate to the “Status Update” section. Click View Update.
We encourage all families to complete the Free Application for Federal Student Aid (FAFSA) at studentaid.gov. The federal formula takes several factors into account and many families mistakenly self-select themselves out of the financial aid process, missing the opportunity to explore all aid programs available, including Butler University aid. Use school code: 001788.
Early admits who file before December 1, 2021—Butler’s Recommended FAFSA Filing Date—may have the opportunity to receive a financial aid notification beginning in February 2022. March 1, 2022 is Butler’s Priority FAFSA Deadline. More information about completing the FAFSA is available on this website.
Admission visits are an important step in the college search, particularly as you near the end of your decision-making process. We offer a number of exclusive visit options—including both on-campus and virtual options—designed specifically for our #ButlerBound students and their families. Schedule your campus visit here.
You’ll use your Butler network account throughout your time as a student. As an incoming student, this account will grant you access to your financial aid notification, online bill status, and housing information. Your personal login information and instructions to set up your account will be emailed to you about a week after you’re admitted.
Once you’ve set up your account, you’ll be able to access your official Butler email and calendar at outlook.com/butler.edu.
For more information about these steps, preparing your technology for move-in, smartphone email set-up instructions, and more, check out Information Technology’s New to Butler? resource.
To officially reserve your place at Butler University, submit your $500 enrollment deposit by May 1, 2022. This deposit is refundable with written request submitted prior to May 1. To avoid bank processing delays, we recommend paying with a credit card instead of a debit card or check.
To pay your deposit:
- Log in to your student status page and navigate to Status Update. Select View Update.
- Select Reply to Offer of Admission under the Forms section. Complete and submit the form.
- From your status page, select Submit Payment for $500. Complete and submit the form.
- Verify your addresses on the main status page. If anything is listed incorrectly, you can correct it by selecting Edit Addresses.
Completing placement exams is a required task for Virtual Registration and for enrollment. Results are for placement purposes only, and your academic advisor will share them with you during your academic advising appointment when discussing appropriate courses to fit your academic plan. Students who finish the required placement exams by April 1, 2022 will be included in the first group to move through the Virtual Registration process.
You will gain access to required placement exams soon after receipt of your $500 enrollment deposit, and will receive additional information about the process at that point in time. Reference your To Do List on My.Butler, where any required placement exams will be listed. We recommend completing placement exams within two weeks of gaining access, to ensure an efficient advising process.
The housing application will be available beginning March 15, 2022. Your $500 enrollment deposit must be submitted and processed in order to access the housing application. You will be emailed with instructions to complete the online application.
Housing assignments and preferences are not based on when you pay the enrollment deposit and/or complete the housing application. We do encourage you to complete the housing application before May 1, 2022. Housing application changes, including roommate requests, can be made until June 1. Building and roommate assignments will be emailed by July 15 and specific move-in times will be assigned and emailed in August. For more information, visit the Housing and Dining website.
Virtual Registration is an important milestone in the new student journey. During Virtual Registration, you’ll have an appointment with your academic advisor, schedule your first semester of classes, and learn more about your academic college. Your advising appointment will be held with the College of your primary major. In addition to the advising appointment, you will be asked to complete an online Virtual Registration course in Canvas.
Students who submit the $500 enrollment deposit and have completed all required placement exams will have access to the Virtual Registration process beginning April 2022. Students must complete all required placement exams before an appointment can be scheduled.
More information will be provided via email as you reach this stage in the enrollment process.
Financial aid notifications are released beginning in February 2022. Admitted students will be able to view all financial aid items in our Student Financial Planning tool.
Students can access the Student Financial Planning tool from My.Butler under Academic Tools. Please be sure to review all Pending items in red on the HOME page, and check out any red numbered notification badges in the navigation header. Check back regularly to be sure that you don’t have anything pending, and watch for your financial aid notification to become available to view sometime after February 1.
Students can grant their parents access to Student Financial Planning, too! Additional instructions on how to navigate your Student Financial Planning tool or grant your parent or guardian access are available here.
A “Pre-Virtual Registration Questions” survey will be sent to both your personal and Butler email address in advance of your Virtual Registration advising appointment. Your responses provide your advisor the opportunity to pre-register you for classes that you’ll need to take during your first semester. Pre-registration can help streamline the advising appointment.
COVID-19 Vaccination Requirement:
Butler University will require COVID-19 vaccinations for all students, faculty, and staff. You can upload proof of your vaccination status to the Health Portal following these instructions. Students who would like to request an exemption from the vaccination requirement should complete the COVID-19 Vaccination Exemption Request Form and send the form to firstname.lastname@example.org with the subject “COVID-19 Exemption Request.” To learn more about the requirement, visit the COVID-19 vaccine requirement website.
There are three additional health requirements you’ll want to take care of as well:
- Provide an updated copy of your immunization records to Health Services before August 1. This record can be from a family doctor or state health agency. Immunization requirements are similar to those required in K-12.
- A current physical exam (within 12 months of enrollment) is also required. Healthcare providers may complete and sign a general physical form or you may use the Health Services form located under the “Forms” section of the Health Services website.
- Annually, all undergraduates are requested to either provide proof of their existing health insurance information or enroll in the University sponsored student health insurance program. If you don’t take action by August 1, you’ll be automatically enrolled in and billed for the University sponsored plan.
Copies of these documents can be faxed to Health Services at 317-940-6403, emailed to email@example.com, or mailed to: Health Services Room 110, 530 West 49th Street, Indianapolis, IN 46208.
Please arrange to have your final high school transcript submitted electronically to firstname.lastname@example.org or mailed by your high school to the Office of Admission with your date of graduation listed. Please complete this step by August 1 prior to enrollment.
Office of Admission
4600 Sunset Avenue
Indianapolis, IN 46208
If you are taking AP exams, please request that your scores be sent to Butler. If you took dual-credit courses, please request your transcript from the college that offered the dual-credit course(s).
Students who applied with self-reported test scores are required to submit verified scores by August 1, prior to enrollment.
The test scores requiring verification are listed on your student status page. Your test scores must be sent directly to the Office of Admission from ACT or the College Board, or from your high school counselor. If your high school lists ACT/SAT scores on your final high school transcript, we can also use those for verification purposes.
The testing agencies can submit your test scores electronically or mail them to the Office of Admission. Your high school counselor can email materials to email@example.com.
The Office of Student Accounts publishes the electronic billing statements on July 13 for the fall semester and December for the spring semester. Visit the Student Accounts website for information about the billing process, payment plans, and additional services.
Your out-of-pocket cost has been calculated in your Financial Aid Notification. If you need additional assistance to cover educational expenses, Butler offers financing options to invest in your education. The payment plan, Federal Direct PLUS Loan, and Private Education Loans are available regardless of financial aid eligibility.
Refer to your Financial Aid Notification or click here for more information on financing options.
Evaluate your options to pay the bill by July 1.
We know that navigating the student billing process can be complicated. This page outlines everything you need to know about the billing schedule, how to pay the bill, setting up authorized payers, and much more.
According to federal regulations, scholarships received from any organization are considered a resource available to meet your financial aid eligibility. As a financial aid recipient, a student must report all outside scholarships from sources other than the federal, state, and University programs.
Outside Scholarship Information
- Outside scholarship funds will be used to pay for your family responsibility (out-of-pocket expenses).
- Adjustments in aid may occur if all need-based assistance exceeds financial aid eligibility, the total of all tuition-specific awards exceeds the cost of tuition, or the value of all awards exceeds the total cost of attendance.
- Students are responsible for following up with the scholarship donor to make sure the funds are sent directly to the Office of Financial Aid in a timely manner.
- Checks must be properly endorsed to ensure the appropriate credit to the student’s account.
- Scholarships in the amount of $500 or more will be split evenly between the fall and spring semesters.
Outside scholarships should be reported by sending a copy of the scholarship letter to the Office of Financial Aid. Report any outside scholarships as received.
Butler collects emergency information from all students twice a year. To verify your contact information, read these instructions. There will be a hold placed on your account that blocks registration until you complete this process. Verify your contact information soon to remove the hold.
Students need to provide all personal items, bed linens, and towels. Additional items that students might bring include: alarm clock, bedspread, television, computer, Ethernet cord, laundry supplies, shower bucket, plants, fan, simple eating and cooking utensils, desk lamp, stereo/radio with headphones, stationery and stamps, storage crates.