New Student Checklist
Here you'll find all the information you'll need to prepare for your first year on campus.
If you didn't already do so, be sure to view your online decision letter on your student status page. Completing this step will open up your access to other status page activities, like registering for admitted student visits and events.
To do this, log in to your student status page and navigate to the "Status Update" section. Click "View Update".
We encourage all families to complete the Free Application for Federal Student Aid (FAFSA) at fafsa.gov. The federal formula takes into account several factors, and many families mistakenly self-select themselves out of the financial aid process and miss the opportunity to explore all aid programs available. List our school code on your FAFSA: 001788.
Early admits that file before December 1—Butler's Recommended FAFSA Filing Date—may have the opportunity to receive a financial aid notification beginning in early February.
March 1 is our Priority FAFSA Deadline.
More information about completing the FAFSA is available on the Office of Financial Aid website.
Please note: Due to the recent events surrounding Coronavirus (COVID-19), Butler University has decided to cancel all campus visits through through the end of April. More details about virtual visit options are available here.
Looking to shadow a current Butler student for a day? Consider it done. Hoping to sit in on a class or speak with a professor? Get your pencil ready. Just wanting to learn more about Butler and why it may be the right choice for you? We can help with that, too.
We offer a number of exclusive events and visit options designed specifically for our #ButlerBound students and their families. Learn more and register here.
You’ll use your Butler network account throughout your time as a student. More immediately, this account will grant you access to your financial aid notification, online bill status, and housing information. Your personal login information and instructions to set up your account will be emailed to you a few weeks after you’re admitted.
Once you've set up your account, you'll be able to access your official Butler email and calendar at outlook.com/butler.edu.
For more information about these steps, preparing your technology for move-in, smartphone email set-up instructions, and more, check out Information Technology's Quick Start for Admitted Students resource.
To officially reserve your place at Butler University, submit your $500 enrollment deposit by June 1, 2020. This deposit is refundable with written request submitted prior to June 1. To avoid bank processing delays, we recommend paying with a credit card instead of a debit card or check.
- Log on to your student status page and navigate to Status Update. Select View Update.
- Select Reply to Offer of Admission under the Forms section. Complete and submit the form.
- From your status page, select Submit Payment for $500. Complete and submit the form.
- Confirm your information, mailing address, and major on the main status page. If anything is listed incorrectly, please contact the Office of Admission.
Information on the housing process will be sent after your $500 enrollment deposit is received. The online housing application will be available beginning March 16, 2020 at 4:00 PM EST. All incoming first-year students are guaranteed a room on campus if an enrollment deposit is submitted by June 1. Enrollment deposits are fully refundable through this date. Please note, your $500 enrollment deposit must be submitted and processed in order to access the housing application. To avoid bank processing delays, we recommend paying with a credit card instead of a debit card or check. After March 16, any student who pays a deposit will usually have access to the housing application the day after the enrollment deposit is received.
Housing assignments are made randomly based upon the room preferences selected on the housing application. If a student’s first preference is unavailable, the system will move through the list of preferences until a placement is made. Housing assignments and preferences are not based on when students pay the enrollment deposit and/or complete the housing application. We do encourage students to pay the enrollment deposit and complete the housing application before June 1, 2020. Applications received after this time will be given secondary review. Housing application changes, including roommate requests, can be made until June 12. Building and roommate assignments will be emailed by July 15 and specific move-in times will be assigned and emailed in August. Depending on the size of the incoming class, first year students may be placed in one of three different residence halls: Irvington House, Residential College, and Ross Hall. For more information, visit the Residence Life website.
Roommate matches are made using our online roommate matching system, which calculates a percentage match based on the personal preferences selected on the "Roommate Profile" page on the housing application. These preferences include questions such as, "On an average weekday, what time do you go to bed?" and "How orderly do you prefer to keep your living space?" Mutual roommate requests made prior to May 15 will receive priority consideration during the room assignment process. Mutual roommate requests made prior to May 15 will receive priority consideration during the room assignment process.
Please note: All 2020 New Student Registration events will transition to Virtual Registration appointments due to the University's response to the Coronavirus (COVID-19) situation. Students will receive information about next steps after submitting their enrollment deposit.
New Student Registration is the gateway event to becoming an official Butler Bulldog. While on campus, you’ll meet other incoming students, schedule your first semester of classes with an academic advisor, get your official Butler student ID, and spend time with faculty, staff, and other students in your academic college. Students are welcome to bring up to two guests and lunch is provided. Come prepared with any questions you have about life as a Bulldog and leave ready to tackle your first year on campus.
The New Student Registration date selection process will open on March 1, 2020. Students who have submitted an enrollment deposit will be notified via email with further instructions on how to complete the process.
Completing required placement exams is a required task for New Student Registration and Virtual Registration. Results are for placement purposes only, and your academic advisor will share them with you during your academic advising appointment when discussing appropriate courses to fit your academic plan.
Once your New Student Registration date is confirmed, reference your "To Do List" on My.Butler, where any required placement exams will be listed. Exams are completed using Moodle. Refer to specific deadlines as they apply to your participation in New Student Registration programs.
A “Pre-Virtual Registration Questions” survey will be sent via email in advance of your Virtual Registration advising appointment. Your responses provide your advisor the opportunity to pre-register you for classes that you’ll need to take during your first semester. Pre-registration can help streamline the advising appointment.
We’re a social university, and now that you’re a part of the Bulldog family, we encourage you to connect!
Admitted first year students will be able to view all financial aid items in our Student Financial Planning tool.
Students can access the Student Financial Planning tool from My.Butler under Academic Tools. Please be sure to review all Pending items in red on the HOME page, and check out any red numbered notification badges in the navigation header. Check back regularly to be sure that you don’t have anything pending, and watch for your financial aid notification to be available to view sometime after February 1.
Students can grant their parents access to Student Financial Planning, too! To grant access, the student must:
- Click on the small triangle to the far right top right in the header.
- Select Profile.
- Under Manage Guest Access, click on the person + image.
- Enter your parent’s email. Please note: it is case sensitive, so we recommend using all lowercase letters.
- Click on the save icon to the right of Enabled.
The enabled parent can access the Student Financial Planning tool at sfp-parent.butler.edu. Parents will log in using the parent email the student enabled and the student’s Butler ID Number as the password.
New this year, students will utilize their Canvas profile photo for their Student ID. Students will need to upload a photo of themselves to Canvas by July 10. Only photos following the photo requirements outlined below, or in this article, will be accepted for official use on a student’s ID. Once uploaded, photos should not be changed until after the first day of classes to ensure student IDs will be produced on time.
If you need assistance logging in to Canvas, please submit a case for the IT Help Desk at ask.butler.edu.
Photo submissions must meet the following criteria to be accepted for official use on your ID:
- Color photos only
- Must be current (taken within the last 6 months)
- Background must be solid, smooth, and white, light-colored, or gray
- Must be framed passport-style: forward-facing, head and top of the shoulders in frame
- Natural or neutral expression/smile
- Face must be centered with eyes and features clearly visible.
- No hats, caps, sunglasses, headphones, scarves, etc. (Religious head coverings are permitted)
- Photo must be.jpg (or .jpeg) file format
- 3 MB file size limit
- Photo must include only the person on the ID. No pets, friends, props, etc.
- Do not use any filters to alter the photo
Online photo submissions are denied most often for the following reasons:
- Photo quality is too low or filed in the wrong format
- Eyes are closed or face is obscured by hat, sunglasses, etc.
- Background is not solid white or light in color
- Exposure—photo is too dark or bright
- Proximity—photo was taken too far away, or too close
- A filter or digital effect was applied
Butler offers many great resources for new students and families. Take time to review the Students and Families Resources website to get yourself acquainted with what resources are available.
There are three health requirements you'll want to take care of well before Welcome Week:
1. Provide an updated copy of your immunization records to Health Services before August 1. This record can be from a family doctor or state health agency. Immunization requirements are similar to those required in K-12.
2. A current physical exam (within 12 months of enrollment) is also required. Healthcare providers may complete and sign a general physical form or you may use the Health Services form located under the “Forms” section of the Health Services website.
3. All undergraduates are requested to either provide proof of their existing health insurance information or enroll in the University sponsored program annually. If you don't take action by August 1 for the fall semester, you'll be automatically enrolled in and billed for the University sponsored plan. For new students starting in the spring, the due date is January. More information is available here.
Copies of these documents can be faxed to Health Services at 317-940-6403, emailed to email@example.com, or mailed to: Health Services Room 110, 530 West 49th Street, Indianapolis, IN 46208.
Please arrange to have your final high school transcript submitted electronically to firstname.lastname@example.org or mailed by your high school to the Office of Admission with your date of graduation listed.
Office of Admission
4600 Sunset Avenue
Indianapolis, IN 46208
If you are taking AP exams, please request that your scores be sent to Butler. If you took dual-credit courses, please request your transcript from the college that offered the dual-credit course(s).
The Office of Student Accounts publishes the electronic billing statements in July for the fall semester and December for the spring semester. Click here for information about the billing process, payment plans, and additional Student Account Services.
Your out-of-pocket cost has been calculated in your Financial Aid Notification. If you need additional assistance to cover educational expenses, Butler offers financing options to invest in your education. The payment plan, Federal Direct PLUS Loan, and Private Education Loans are available regardless of financial aid eligibility.
Refer to your Financial Aid Notification or click here for more information on financing options.
Evaluate your options to pay the bill by July 1.
According to federal regulations, scholarships received from any organization are considered a resource available to meet your financial aid eligibility. As a financial aid recipient, a student must report all outside scholarships from sources other than the federal, state, and University programs.
Outside Scholarship Information
- Outside scholarship funds will be used to pay for your family responsibility (out-of-pocket expenses).
- Adjustments in aid may occur if all need-based assistance exceeds financial aid eligibility, the total of all tuition-specific awards exceeds the cost of tuition, or the value of all awards exceeds the total cost of attendance.
- Students are responsible for following up with the scholarship donor to make sure the funds are sent directly to the Office of Financial Aid in a timely manner.
- Checks must be properly endorsed to ensure the appropriate credit to the student’s account.
- Scholarships in the amount of $500 or more will be split evenly between the fall and spring semesters.
Outside scholarships should be reported by sending a copy of the scholarship letter to the Office of Financial Aid. Report any outside scholarships as received.
Butler recently launched a new process to collect emergency information from all students. This Verify Contact Information process occurs twice a year. A hold will be placed on your account until you move through a three-step process to remove it. You will be unable to register, change, or add classes until the hold is removed. To remove the hold today, read these step-by-step instructions.
Order or rent your books. You can either pick them up when you arrive on campus or have them shipped to your home ahead of time. You can also purchase your books by logging into your My.Butler portal and following the instructions provided on your To Do list.
Students need to provide all personal items, bed linens, and towels. Additional items that students might bring include: alarm clock, bedspread, television, computer, Ethernet cord, laundry supplies, shower bucket, plants, fan, simple eating and cooking utensils, desk lamp, stereo/radio with headphones, stationery and stamps, storage crates.