Human Resources Management and Development

Benefits Information

Castlight Magnent

Castlight ~ Show More

 Castlight Health introduction 

 

Health Advocate ~ Show More

Why and How to use Health Advocate

Member Help Line:  1-866-385-8033
Member Fax Line:   1-610-825-7776

Health Advocate Authorization Form

Mailing address:
3043 Walton Road, Suite 150
Plymouth Meeting, PA 19462

Getting Started Brochure
Health Advocate Company Overview

Member Orientation Videos and resources


 

Medical Insurance and Medical Savings ~ Show More

2014 Election Form & Rate Sheet

 2014 Coverage Summaries 

2014 Additional Resources 

To find in-network providers: Go to Anthem Blue Cross and Blue Shield's website and click on "Find a Doctor." You'll be asked for our Plan, which is Blue Access (PPO).

360 Health Program & 24/7 Nurse Help Line Use (PDF)  888-279-5449

Anthem Pre-Certification
1 (877) 814-4803

Blue Card Customer Service
(to locate a provider while traveling)
1 (800) 810-2583

Anthem Medical Forms Library link to download Anthem medical and drug claim forms and drug lists (may not work for MAC users)

Anthem Medical claim form (PC and MAC users)

Anthem Pharmacy claim form (PC and Mac users)

Anthem Preventive Health Guidelines as of May 2013

Anthem Formulary Drug lists
To hear recent changes to the prescription drug formulary, call 1 (877) 468-5279

Express Scripts (mail-order pharmacy)
Express Scripts FAQs - this document answers questions about the mail-order pharmacy and gives instructions on how to get started

Dependent Eligibility - Dependent age for medical insurance is the end of the calendar year in which your dependent turns 26 if a tax dependent. Dependents no longer have to be full-time students if over the age of 19.

In-Network and Out-of-Network Providers
It is important to always make sure your provider is in the Blue Access (PPO) network because you will receive a higher level of benefit . Providers in our network have agreed to charge a reduced, negotiated fee for their services. Our coverage is national and you can find an in-network provider even while traveling.

Out-of-Network: Our plans have benefits at a reduced level when you receive care from out-of-network providers. Please keep in mind that you have to meet your out-of-network deductible before the plan will pay. Even if you've met your deductible with an in-network provider, you have to meet it again with an out-of-network provider. You will also be billed for charges in excess of the Usual & Reasonable reimbursement paid by the plan. Prior-authorization is required for all out-of-network services.

Emergency Visits: Our plan will pay in-network benefits when you need care for an emergency. However, even in an emergency, out-of-network providers may bill you for their charges in excess of the Usual & Reasonable reimbursement paid by the plan. You will be responsible for the excess charges.

Referrals: With our PPO plans, you don't need a referral to see a specialist. However, you want to make sure the specialist is in the network. There are times when an in-network provider will refer you to a specialist. A referral from your doctor does not mean that the provider is in-network. It is always the patient's responsibility to verify the network status of a referred physician or facility.

Dental Insurance ~ Show More

Delta Dental Plan of Indiana
P.O. Box 9085
Farmington Hills, MI 48333-9085
1 (800) 292-0626
www.deltadentalin.com

Group Number: 7070-0001

In-network dentists: You have access to dentists in the Delta PPO and Delta Premier network. To find in-network dentists, go to Delta's website or view the Delta PPO Directory and Delta Premier Directory.

Summary of Dental Plan Benefits (PDF) - this summary shows the covered services and the percentages paid by Delta.

Out-of-Network: You may receive dental care from any licensed dentist. However, you will receive a higher level of benefits when covered services are obtained from a Delta Dental PPO or Premier Network dentist. In-network dentists have agreed to charge a reduced, negotiated fee for their services. If you go to an Out-of-Network dentist, you may be billed for charges in excess of the Usual & Reasonable reimbursement paid by the plan.

Vision Insurance ~ Show More

National Vision Administrators (NVA)
P.O. Box 2187
Clifton, NJ 07015
Customer Service: 1 (800) 672-7723
www.e-nva.com

Group Number: 8232000001

Go to the National Vision Administrators website and type in our Group Number: 8232000001.

In-network vision providers:

Click here to review the Summary of Vision Plan Benefits (PDF)

For details about the plan: NVA Certificate (PDF)

NVA Claim form (PDF) - for out-of-network expenses

NVA Privacy Statement (PDF)

Contact Fill Brochure (PDF) - a mail order discount contact lens service

Lasik Eye Surgery Discount (PDF) - read this brochure to learn more about Lasik discounts.

Eligibility Changes ~ Show More

Mid-year Changes - IRS regulations require that benefit elections remain in place for the entire year unless you experience an IRS-defined change in status. A change in status, such as marriage, divorce, or the birth of a child, allows you to make a change to your elections as long as it is within 30 days of the event. Please notify HR if you qualify to make a mid-year change.

Duty to notify of ineligibility - the employee is responsible for notifying HR within 30 days of any change that affects a dependent's eligibility. For example, you must notify HR if your dependent gets married, obtains health insurance through employment, or is no longer a tax dependent.

  • For life insurance, dental and vision you must provide notification when your dependent reaches the age limit.
  • Dependents will automatically be terminated in Anthem's system when a dependent reaches the age limit for medical. You must still notify HR in order to change your benefit deductions.

Life & Accident Insurance Open Enrollment ~ Show More

One America   
One American Square,  P.O. Box 368
Indianapolis, IN  46206-0368
www.oneamerica.com 
 

2014 Life and AD&D power point presentation with audio recorded January 22, 2014  ( click here to view)

If you do not have your personalized packet, you may want to print the Introduction letter and 2014 packet available in these links to follow the presentation:

Introduction letter to Life & Accidental Death & Dismemberment (AD&D) 

2014 Open Enrollment Packet (PDF) includes:

  • What you should consider when purchasing life insurance
  • Group Voluntary Term Life and AD&D Insurance Terms and Definitions
  • Reduction process explanation
  • Rates - Voluntary Term Life including non-matching AD&D for bi-weekly and monthly
  • Rates - Monthly Voluntary Term Life including non
  • Group Voluntary AD&D Insurance Coverage Benefits
  • Group Enrollment Form
  • EAP
  • Travel Assistance

Evidence of Insurability Form (DOC) required when applying for more than the guaranteed issue coverage amount  

Change of Beneficiary Form (DOC) - return this completed document to Human Resources

Application to Port or Convert Group Life to individual policy (DOC) 

Dependent Eligibility - Dependent eligible to 26th birthday.  The employee is responsible for notifying HR when their dependent is no longer eligible.



Retirement Savings Plan ~ Show More

TIAA-CREF
730 Third Avenue
New York, NY 10017-3206
1-800-842-2776
www.tiaa-cref.org

Signing up for the first time? You must enroll online with TIAA-CREF. Follow the steps in the How to Enroll Online document (PDF).

Salary Reduction Agreement Form (PDF) - use this form to make changes to the amount that is being contributed to your retirement account with TIAA-CREF.

To RSVP for an individual counseling session on the Butler University Campus call 1-877-267-4507

TIAA-CREF Retirement Plan - Summary Plan Description (PDF)

IRS maximum contribution is $17,500.  An additional contribution of $5,500 annually is allowed as a catch-up contribution for participants over the age of 50.

Flexible Spending Account Program ~ Show More

AmeriFLEX (effective January 1, 2013) 
302 Fellowship Road, Suite 100
Mount Laurel, NY 08054 (888) 868-3539   

AmeriFLEX website & employee log in portal - required for initial login: AMF Code/Butler Client ID is AMFBUTUNI

AmeriFLEX orientation video - recommended for all new and current Flex Spending participants

AmeriFLEX Member Service Center  - no login required

Tax-Savings

Our flexible spending plan is designed to save tax dollars when you pay for certain IRS-eligible expenses. When you elect to contribute to flexible spending, the contributions are not subject to federal, state, local, or FICA taxes. This can mean substantial savings to you.

Debit Card

The annual amount you choose to contribute is loaded onto a convenient debit card that has the MasterCard logo. You can use it to pay for office visit co-pays, prescription co-pays, vision expenses, deductibles and other IRS-eligible expenses. The debit card eliminates paying out-of-pocket expenses as the funds are deducted directly from your FSA account. It also significantly reduces manual paper claim submission and eliminates waiting for reimbursement checks.

Other Points to Remember

  • In order to be reimbursed from your account, the expenses you claim must be eligible under IRS regulations - you are responsible for keeping receipts in case you are audited.
  • Butler does not have a grace period - All expenses must be incurred between January 1 and December 31, 2012. Claims can be submitted up until March 31, 2013, but the expense must be incurred in the plan year.
  • Unused 2012 flexible spending contributions are forfeited per IRS regulations. They cannot be "rolled over" into the next plan year.
  • You do not have to be enrolled in a medical, dental or vision plan to participate.
  • Contributions are elected on an annual calendar year basis. Annual elections cannot be changed during the year unless you experience an IRS-defined change of status.
  • We have two flexible spending accounts, Medical and Dependent Care. You may elect to participate in either or both of them.
  • The minimum amount you can flex per year is $120. The maximum amount is $2,500.

Dependent Care Expenses:  

In general, the following rules apply to dependent care expenses:

  • The expenses must be employment-related expenses for the care of a dependent of the employee who is under age 13 and entitled to a dependent deduction under Internal Revenue Service Code Section 151(e) or a dependent that is physically or mentally incapable of caring for himself or herself.
  • The total amount claimed under the plan for any coverage period must not exceed the lesser of your earned income for the plan year or the earned income of your spouse. If your spouse is either a full-time student or is capable of taking care of him or herself, then he or she is deemed to have monthly earnings of $200 if there is one (1) child or dependent, and $400 if there are two (s) or more.
  • No payment may be made under the plan if the service provider is your dependent for federal income tax purposes or if your child or stepchild who is under age 19.
  • If the services are provided by a dependent care center, the center must comply with all state and local laws and must provide care for more than six (6) individuals who are not a resident of the facility.
  • The total amount reimbursed cannot exceed the actual paid into the account.
  • Medical & Dependent Care Expenses Reimbursement Form (PDF)

To request reimbursement of Dependent Care Expenses, in lieu of the caregiver signing the front of this form in Section B, complete the front of this form and attach a bill and a statement signed by the caregiver indicating the date the services were rendered and the amount charged.  

Wellness ~ Show More

Healthy Horizons

Wellness Stipend for HRC Membership and participation with Healthy Horizons - Wellness Stipend Application (PDF)

Employee Assistance Program ~ Show More

Effective January 1, 2014  *** NEW EAP Provider *** 

Employee Assistance Program Consultants (EPAC)   
To confidentially request services online visit www.eapconsultants.com ~ password OneAmericaEAP
To confidentially request services via phone call 1-800-869-0276

For more information about EAP Consultants (click here)  each eligible family member is entitled to:

  • 3 visits (or session) free-of-charge per calendar year
  • unlimited phone conversations to clarify concerns and to find resources  1-800-896-0276
      

"An EAP is a confidential, worksite-based program designed to assist both employees and employers.  An EAP provides assessment and referral -- in person and over the phone -- for personal matters.  Each eligible employee, along with each eligible employee's dependents, is entitled to three visits (or sessions) free-of-charge per calendar year.  Also, telephone intakes and information calls regarding EAP services are free and unlimited."

EAP Consultants area OneAmerica Company partner

 

Family & Medical Leave Act (FMLA) ~ Show More

NOTE:  the staff process to apply for and to report FMLA has changed effective January 1, 2014

Staff applying for FMLA must speak with their supervisor then contact CareWorks USA 1-888-436-9530 to obtain an application for FMLA and a Medical Certification form. 

Click here for more information on the staff FMLA Claim Process including these questions and more:

  • What are FMLA benefits?
  • Who Qualifies for FMLA?
  • What if I am not sure if I have a qualifying condition?
  • Reporting your Absence
  • The Claims Process

FMLA Administration Program presentation (PPT) with audio (after opening the presentation, click on slide show & from beginning, to hear the audio)  

 

To print this Guide to Reporting a continuous Family Medical Leave Claim ( click here)PocketCardFMLAapplicationInfo

 

To print the Guide to Reporting an intermittent FMLA absence or to apply for intermittent FMLA ( click here)PocketCardIntermittentReporting

 Faculty applying for FMLA should speak with their department chair and contact Human Resources at x9355.

 

 

 

Long Term Care Insurance ~ Show More

Long Term Care Insurance Presentation - Click on this link to view a webinar on Long Term Care Insurance. This presentation will answer many of your questions about Long Term Care Insurance, including how to enroll and the plan options available.

To enroll or to get an online quote, visit Genworth's website:
www.genworth.com/groupltc
Group Name: butleru
Access Code: groupltc

You can also call Genworth at 1 (800) 416-3624.

Short Term Disability (STD) ~ Show More

Effective 1/1/2014
 

One American Square,  P.O. Box 368
Indianapolis, IN  46206-0368
www.oneamerica.com 
  

A new plan description will be posted soon
Short Term Disability Summary Plan Description (PDF)

Long Term Disability (LTD) ~ Show More

Effective 1/1/2014
 

One American Square,  P.O. Box 368
Indianapolis, IN  46206-0368
www.oneamerica.com 
  

A new plan description will be posted soon
Long Term Disability Summary Plan Description (PDF)

Time Off Programs ~ Show More

Tuition Remission/Exchange ~ Show More

Tuition Remission Policy (PDF)
Tuition Remission Form (PDF)
Tuition Exchange Policy *(PDF)
Tuition Exchange Form (PDF)

What are Tuition Remission and Tuition Exchange?  (PPT)

Tuition Exchange Universities/Colleges - www.tuitionexchange.org

* While Butler University participates in the tuition exchange program, The Tuition Exchange website is managed by the Tuition Exchange organization. Butler University has no involvement or control over the colleges and accuracy of data listed on the website. Be sure to confirm all information with the institution of interest. Schools must remain on the list of participating members because they still have students on their program - schools cannot withdraw completely until all scholarships have been completed, all bills have been paid and they are in balance with the number of imports and exports. Many schools, not just withdrawing schools, decide from year to year not to accept imports or not to send out exports - schools are not required to send out or bring in students under our program.

Miscellaneous Benefits ~ Show More

Part-time Benefits (under construction) ~ Show More