Facility Reservations

The HRC has many rooms and activity spaces available to rent by Butler students, faculty/staff, alumni and external groups. The rates for each room and/or activity space and services are listed below. If you are interested in reserving a space, please fill out the Facility Request Form.

  • Event requests of 75 or more people need to be submitted at least a semester in advance. All other event requests need to be submitted at least two weeks before the date of the event.
  • The facility request does NOT guarantee that the dates and times requested are reserved unless a confirmation is received from the Department of Recreation.
  • Arrangements for the fee payment, entrance to the building, and other considerations must be made at least two weeks prior to usage.

External Groups: Due to high demand, there is limited space for external groups. Your request may be denied. Requests must be submitted at least two months in advance. External groups are required to sign a contract, provide an insurance certificate ($2 million minimum coverage), and sign assumption of risk and liability forms.

All Inquiries Contact:

HRC Operations
hrc@butler.edu | 317-940-6073 | 317-940-6153 (fax)

Rental Fees

The following locations are available for reservation at the price listed per hour:

Location Butler Student/Faculty/Staff University-sponsored Event External Event
Conference Room
Capacity: 35–40
Free $50 $75
Wet Classroom
Capacity: 60–70
Free $75 $150
Capacity: 60–70
Free $75 $150
Gym Court 1
Capacity: 200
Free $75 $150
Gym Court 2
Capacity: 200
Free $75 $150
Gym Courts 1 and 2
Capacity: 400
Free $125 $250
Competition Pool
Capacity: 100
Free $75 $150
Leisure Pool
Capacity: 75
Free $75 $150
Aquatic Center
Capacity: 175
Free $125 $250
Capacity: 75
Free $100 $200
Aquatic Center Lanes Free $15/lane $15/lane
HRC Lawn Free $50 $75
IM Field 1 Free $50 $75
IM Field 2 Free $50 $75
IM Field 1 & 2 Free $75 $125
Club Field 4 Free $50 $75
Club Field 5 Free $50 $75
Club Fields 4 & 5 Free $75 $125
Club Field 6 Free $50 $75
Club Field 7 Free $50 $75
Club Fields 6 & 7 Free $75 $125
Club Fields 4, 5, 6 & 7 Free $125 $225
All Fields (Club and IM) Free $200 $350

Service Fees

The following services are available at the price listed:

Service Butler Student/Faculty/Staff University-sponsored Event External Event
Floor Covering (Gym Court 1) Free $100 $200
Floor Covering (Gym Court 2) Free $100 $200
Floor Covering (Gym Courts 1 and 2) Free $200 $400
Event Staff (per hour per individual) $15 $15 $15
HRC Group Fitness Instructor/Personal Trainer (per hour) Varies (~$40-$100) N/A N/A
Use of Indoor Bikes/Fitness Equipment* $15 $15 N/A
Set-Up Fees Free $50 $100
After Hours (events occurring before/after normal operating hours) Free $50 $100

*Use of indoor cycling bikes or group fitness room equipment requires presence of an HRC group fitness instructor or personal trainer.

A $25 reset fee will be charged to the group if the room is not left in original configuration.

A housekeeping fee and overtime charges may be charged depending on the number of rooms used. If set up charges are incurred prior to a 24-hour cancellation notice for the event, the costs will be charged to the group.

Note: Catering costs are additional. Bon Appétit is the exclusive caterer for Butler University. Please contact Bon Appétit through their website or at catering@butler.edu.

The Department of Recreation reserves the right to make any changes as deemed necessary by the Associate Director. Alcohol and other intoxicants are prohibited on Butler University property. Each group that reserves an area is responsible for leaving the area in the same condition as they receive it, or better. The group is responsible for the payment of repairs for any damages that may occur to the facilities, equipment, and property. The University also does not warrant or guarantee in any respect the physical condition of any equipment used in connection with the activity. Therefore, in consideration of the benefits received from the recreation program, the undersigned assumes all risks of damages or injury, including death, which may be sustained while participating in this activity or in travel to or from such activity. Furthermore, the undersigned releases and agrees not to sue Butler University (their officers, agents, or employees) for any injury to person or property that might occur during the course of my use of the facilities. Additionally, the undersigned agrees to indemnity and hold the university harmless from any and all liability that might arise as a result of their use of this property during the requested time.

It is understood that you will:

  • Abide by all facility rules and regulations of the Department of Recreation and Butler University.
  • Participate in activities according to the Department of Recreation’s informed consent statement
  • Coordinate group admittance into the HRC.
  • Be responsible for the conduct, behavior, and location of all members of the group while using the HRC.
  • Stay in designated (per team or program) area as assigned. Persons found in areas designated as off-limits will be asked to leave the HRC.
  • Not misuse the HRC’s equipment or disregard staff or safety instructions. Persons or groups misusing equipment or non-compliant to safety rules or instruction will be asked to leave the facility and will be billed for any damages.
  • Only use HRC-employed group fitness instructors and personal trainers for reasons of liability.

It is also understood that proof of insurance may be required for rental of these facilities. Rental groups will be informed if such proof is needed.