Current Student Resources

This page is designed to be a location for forms and information necessary for Jordan College of the Arts students. If you do not find the information that you are looking for here, please contact your departmental admin or Janice Thornburgh in the main Jordan College of the Arts office.

As an essential component of arts education, all undergraduate JCA majors (including primary, secondary majors, and music minors) are required to attend events in their discipline and related areas. Each department establishes the minimum attendance expectations for its students; see below for details. Double majors within JCA are required to attend the total number of arts events required for their primary major, plus attend one-half the number of arts events required for their secondary major. Attendance records are maintained in the JCA office; the tracking process is outlined below. See Janice Thornburgh in the JCA main office if you have any questions.

Arts event attendance tracking process

As a student with a JCA major or minor (music only), you will see a course in Canvas called JCA Arts Event Attendance.
Use the “Assignments” button in the course menu to access the tracking area.
Start your first entry by selecting “Arts Event Attendance 01.”
Enter the information requested and select “submit.” This will instantly give you credit for attending the event, but these are double-checked by JCA staff to ensure your attendance.
As you attend events, continue to work your way through the assignments. It will show you assignments you have already completed so you can easily tell which the next assignment number is to enter information into. (For example, if your last event entered was for “Arts Event Attendance 21,” then you enter your next one in “Arts Event Attendance 22.”)
You will also notice an assignment titled “Attendance Adjustments.” For students who are sophomores, juniors, or seniors, this area contains the number of events you have attended in your previous years at Butler.

Notes:

Because of their required attendance at arts events, JCA majors fulfill the Butler Community Requirement (BCR) of the University Core Curriculum.
All JCA student, faculty, and guest recitals/productions/exhibitions/lectures, along with all Clowes Memorial Hall arts events, will satisfy attendance requirements.
Outside events are limited to those that are closely related in nature to on-campus productions.
Attendance at repeat performances of the same program will not count.
Generally, students will not receive credit for performances or exhibitions in which they participate; see the exception below under “Music Majors” and “Music Minors.”

Art Majors

Art majors are required to attend six exhibition receptions, gallery tours, or guest artist lectures each year. These include on-campus opening art exhibition receptions at The Annex, as well as off-campus visits to the Indianapolis Museum of Art at Newfields, the Eiteljorg Museum, Gallery 924, and the Harrison Center for the Arts.
Over the course of four years, students are required to attend two arts events each in dance, music, and theatre.
There are no arts event attendance requirements for Art minors.

Arts Administration-General, Arts Administration-Art, Arts Administration-Art History, Arts Administration-Music, and Arts Administration-Theatre

Students majoring in Arts Administration with the following concentrations: General, Art, Art History, and Music are required to attend 12 arts events each year. Arts event credits should include all JCA disciplines each year. Students may receive credit for one high school, one community theatre, and one “pop” event (such as a Taylor Swift concert) each year. If you are unsure whether or not an event counts, ask the Department Chair.
Students who miss required Department of Arts Administration events (e.g., welcome back dinner, end-of-year celebration, and JCA Signature Series Arts Admin Speaker) will have two arts event attendance credits added to their total requirements for each missed event.
Students participating in a full-time internship or study abroad program during the academic year are required to attend six arts events.
Arts Administration-Theatre majors are required to follow the Department of Theatre arts event attendance requirements (see below).
Dance-Arts Administration majors are required to follow the Department of Dance arts event attendance requirements (see below).

Dance Majors

Dance majors are required to attend a total of 30 arts events in order to graduate.
These events must include a range of arts experiences: theatre productions, music performances, art exhibits, museum visits, arts-related lectures, and dance performances.
Dance majors will not receive credit for performances in which they participate as performer, choreographer, or technical crew.
There are no arts event attendance requirements for Dance minors.

Music Majors

Music majors are required to attend 16 arts events each year; for students who are student teaching, studying abroad, or in full-time internships during the academic year, only eight arts events will be required for that year. Arts-related lecture events will also count.
Annual distribution will be eight in music, one in theatre, one in dance, one in visual art, and five of the student’s choice (from any of the previous categories). If student teaching, studying abroad, or in a full-time internship, the distribution for that year is four in music, one in theatre, one in dance, one in visual art, and one of the student’s choice (from any of the previous categories).
Music students may receive credit for performances in which they participate. However, when there is more than one performance of any given event (e.g., Rejoice!), it may only count for one credit.

Music Minors

Music and Jazz Studies minors must attend a minimum of 16 arts events during their matriculation at Butler, regardless of the number of semesters of enrollment as an official Music or Jazz Studies minor. Arts-related lecture events will also count.
Of these events, eight must be in music, one in theatre, one in dance, one in visual art, and five of the student’s choice (from any of the previous categories).
Music students may receive credit for performances in which they participate. However, when there is more than one performance of any given event (e.g., Rejoice!), it may only count for one credit.

Theatre Majors

Theatre majors are required to attend all Butler Theatre Mainstage and student productions; attendance is tracked within the department. Theatre majors are also required to attend designated professional theatre productions.
Over the course of four years, students are required to attend two arts events in outside disciplines, specifically, two events each in art, dance, and music. These events are assignments in required Theatre courses and will be tracked in the individual courses.
There are no arts event attendance requirements for Theatre minors.

Adopted Feb. 2000; Revised Aug. 2003; Revised Aug. 2010; Revised Spring 2013; Revised Fall 2016; Revised Fall 2018; Revised Fall 2021; Revised Fall 2026

Building hours

During the school year, academic buildings, including Lilly Hall, are unlocked Monday–Friday from 7:30 AM to 6:30 PM; at all other times, Lilly Hall is accessible using your Butler ID. Do not block open doors to allow access for others. Department office hours are generally Monday–Friday from 8:30 AM to 5:00 PM; faculty office hours are posted outside of their door. Note that during the summer, building hours shift to 8:00 AM–6:00 PM.

Dance studios/theatre spaces

Use of dance studios is restricted to dance majors, and use of theatre space is restricted to theatre students. Please see the appropriate department admin for more information.

Emergency

If you are on campus and need emergency assistance, call the Butler University Police Department (BUPD) directly at their emergency number, 317-940-9999, or 911 from your cell phone (which is transferred to them from a 911 call center). There are “blue” emergency phones located outside the west and east sides of Lilly Hall, as well as in the practice room area on the second floor; these connect directly to the Butler University Police.

Illness

In the event of an illness or emergency, email the professors for those classes you will miss, or contact the JCA main office at 317-940-9231 or via email at jthornbu@butler.edu to leave a message. Contacting the main office does NOT constitute an excused absence.

Instrument rental

University-owned instruments may be rented by meeting the Instrument Room Manager during the hours posted on the door of LH 198, the Instrument Room (known as “The Cage”), located by the back door to Lilly Hall. Written approval from a faculty member must be submitted for the rental.

Lockers

Large instrument lockers may be checked out from the Instrument Room, LH 198 (known as “The Cage”), during posted hours.
Hallway lockers may be checked out from the JCA Main Office (LH 138).
Dance dressing room lockers may be checked out from the dance department in LH 050.
JCA-issued locks MUST be used on all Lilly Hall lockers.
The University is NOT responsible for personal instruments and/or property stolen from lockers. You are strongly encouraged to privately insure your personal property.

Lost and found

Items found in Lilly Hall should be turned in to the JCA Main Office. If you’re looking for a lost item, check with the JCA Main Office, the department offices, and with BUPD.

Practice room keys

If you are a piano major and need a key to the locked piano rooms, see the School of Music admin in room LH 229.

Rehearsal and meeting spaces/recitals

Lilly Hall classrooms may be scheduled for rehearsals through the University’s scheduling system via my.butler.edu; select the “Schedule A Room” tile, followed by “Create a Reservation” from the menu on the left. Be sure to use the “Book a JCA Event” template. This online event scheduling system allows you to see what rooms are available for rehearsals and make reservations.

Music student recitals are presented in the Eidson-Duckwall Recital Hall; it is strongly advised that you schedule recital dates well in advance due to the high use of the space. Information about recital policies and procedures is available on the “Music Students at Butler” Canvas site. See the School of Music admin in room LH 229 for additional information.

Space requests for Student Organizations, including JCA honorary organizations, must be reserved via the “Student Org Event Request” template in my.butler.edu, as they must be approved by the Department of Student Involvement and Leadership.

Security

If you need to report suspicious activity or need a safety escort, please contact the Butler University Police Department at 317-940-BUPD (2873).

Sign posting

All signs, handbills, and notices including those produced by the University Marketing department, with the exception of departmental notices, must be approved and stamped by the Office of Student Activities, located in Atherton Union 101. All postings are limited to 30 days and stamped with an expiration date. The Office of Student Activities may make exceptions at their discretion. View the full sign posting policy.

Posters for JCA student recitals, performances, and exhibitions are permitted in Lilly Hall without approval by the Office of Student Activities.

Smoking

The use of any form of tobacco, nicotine, or vaping/smoking device is prohibited on the Butler University campus. This includes all buildings (including residence halls); parking structures; campus walkways; University-owned, leased, or rented vehicles; and privately owned vehicles parked on University property. This policy applies to all students, faculty, staff, contractors, vendors, and visitors to all University properties. View the full smoking policy.

Theft

The University is not responsible for the theft of personal items. If you note that University property is unsecured, report it to the nearest departmental admin. If personal or University property is stolen, please tell the nearest departmental admin AND make an official report to BUPD (317-940-9396). You are strongly encouraged to privately insure your personal property. Be advised that homeowner’s insurance does not always cover musical instruments; a separate policy may be required.

Ticket policy for JCA events

Check with the departmental admin for the area the performance is in (e.g., dance, theatre) for current student rates and discounts.

Vending machines

Vending machines are located near the elevator in the Clowes Pavilion, specifically in the Lower Level outside of LH 002 (chips and drinks) and in the second-floor lobby (food and drinks). Each machine has a sticker with contact information (QR code, phone number, and email address), in case a vending machine eats your money or there is some other problem.

INTERNAL RESOURCES

Site Search