Key Academic Affairs Dates, 2022-2023

Note: If a deadline falls on a weekend or holiday, it is due the next business day.

Note: Dates are subject to change.

August 12  Butler University Orientation for New Faculty
August 15 First day for full-time faculty (20.20.50)

The official responsibilities of a full-time faculty member for the regular academic year begin with the first day of orientation in the fall and extend through spring commencement.

August 15, 16 New Faculty Orientation
August 17 Fall Academic Workshop
August 18 College and departmental meetings (contact your dean’s office or department chair for details)
August 19 Faculty and staff welcome event (picnic)
August 24 First day of classes for fall term
August 31 Faculty Activity Report (FAR) deadline via Faculty 180
September 1 Promotion increases effective for newly promoted faculty (does not include merit increases or equity increases)

Sabbatical applications for the 2023-24 academic year due to faculty member’s department chair or program director. (20.30.70 A)

September 5 Labor Day (no classes)
September 27 Early term grades due to Registration and Records by 5:00 PM
October 1 Tenure and/or promotion application due to faculty member’s department chair, or dean if applicable (20.30.40 D)
October 15 Sabbatical reports from faculty gone the prior spring due to their dean’s office (20.30.70 A)
October 13-14 Fall Break (no classes)
October 17 Advising begins
October 25 Faculty annual performance reviews due in Faculty180
October 31 Self-service registration for spring 2023 begins
November 1 Department reports for all tenure and/or promotion candidates due to dean of the college, who refers it to the college’s Professional Standards Committee (PSC) (20.30.40 D)

Sabbatical nominations for next academic year due to Provost (20.30.70 A)

November 15 Sabbatical reports from the prior spring due to Provost (20.30.70 A)
November 21-25 Thanksgiving holiday (no classes)
November/December Toast to Scholarship (exact date TBD)
December 1 College Professional Standards Committee (PSC) tenure and/or promotion reports due to dean of college (20.30.40 D)

Provost sabbatical request decisions announced to dean and faculty member (20.30.70 A)

December 9 Last meeting day of classes
December 10 Reading day
December 12–16 Final exams
December 15 Deadline to notify full-time faculty in their second year of academic service of non-reappointment (20.30.80 A)
December 20 Grades due to Registration and Records by 10:00 AM
January 9 First day of classes for spring term
January 15 College dean provides a list to the Provost of faculty members who are eligible for review during the next academic year (20.30.30 A)

College dean notifies tenure track faculty who will enter their sixth academic year in the next academic year that they will be considered for tenure (20.30.40 D)

January 16 Martin Luther King holiday (no classes)
February 1 Dean’s tenure and/or promotion report and recommendation due to Provost, who refers it to the University Promotion and Tenure Committee (UPTC) (20.30.40 D)
February 14 Dossiers for faculty undergoing second- and fourth-year reviews due to college’s Professional Standards Committee (PSC). For second-year faculty in colleges whose PSC does not examine dossiers, dossiers should be submitted to dean of the college
February 15 Early term grades due to Registration and Records by 5:00 PM
February 28 Contract renewals for full-time faculty due to Provost
February/March Toast to Scholarship (exact date TBD)
March 1 University Promotion and Tenure Committee (UPTC) reports due to Provost for all tenure and/or promotion candidates (20.30.40 D)

Deadline to notify full-time faculty in their first year of academic service of non-reappointment (20.30.80 A)

March 15 Provost’s report and recommendations for tenure and/or promotion candidates due to President (20.30.40 D)

Sabbatical reports for faculty gone the previous fall due to their dean’s office (20.30.70 A)

March 20 Advising for fall 2023 begins
April Celebration of Innovations in Teaching and Learning (CITL) (Exact date TBD)
April 1 President’s report and recommendations due for all tenure and/or promotion candidates (20.30.40 D)
April 4 Self Service Registration for fall 2023 begins
April 15 Deadline for tenure-track faculty undergoing second- and fourth-year reviews to receive formative feedback from the dean of the college and other groups involved in the review per college policy.

Sabbatical reports from previous fall due to Provost (20.30.70 A)

April 24 Last day of classes
April 25 Reading day
April 26-May 2 Final examinations
April 30 Provost provides written notice of the Board’s decision to faculty candidates for tenure and/or promotion by this date
May 4 Grades due to Registration and Records by 10 a.m.
May 6 Commencement

The official responsibilities of a full-time faculty member for the regular academic year begin with the first day of orientation in the fall and extend through spring commencement. All faculty members are expected to be present in the academic regalia at spring commencement. (20.20.50)

May 15 Notice of resignation from full-time faculty members due to college dean and Provost (20.30.80 B)