Key Academic Affairs Dates

Note: If a deadline falls on a weekend or holiday, it is due the next business day.

Note: Dates and/or details are subject to change.

August 11  Butler University Orientation for New Faculty
August 14 First day for full-time faculty (20.20.50)

The official responsibilities of a full-time faculty member for the regular academic year begin with the first day of orientation in the fall and extend through spring commencement.

August 14-August 15 New Faculty Orientation
August 16 Fall Academic Workshop
August 17 College and departmental meetings (contact your dean’s office or department chair for details)
August 18 Faculty and staff welcome event (picnic)
August 20 Convocation 
August 21 Academic Day 
August 23 First day of classes for fall term
August 31 Faculty Activity Report (FAR) deadline via Faculty 180
September 1 Promotion increases effective for newly promoted faculty (does not include merit increases or equity increases)

Sabbatical applications for the 2024-25 academic year due to faculty member’s department chair or program director. (20.30.70 A)

September 4 Labor Day (no classes)
September 26 Progress reports (formerly early term grades) due in Navigate by 11:59 PM
October 1 Tenure and/or promotion application due to faculty member’s department chair, or dean if applicable (20.30.40 D)

Sabbatical applications for the 2024-25 academic year due to the dean’s office. (20.30.70 A)

Phased retirement application deadline.

October 15 Sabbatical reports from faculty gone the prior spring due to their dean’s office (20.30.70 A)
October 12-October 13 Fall Break (no classes)
October 16 Advising begins
October 24 Faculty annual performance reviews due in Faculty180
October 30 Self-service registration for spring 2024 begins
November 1 Department reports for all tenure and/or promotion candidates due to dean of the college, who refers it to the college’s Professional Standards Committee (PSC) (20.30.40 D)

Sabbatical nominations for next academic year due to Provost (20.30.70 A)

November 15 Sabbatical reports from the prior spring due to Provost (20.30.70 A)
November 20-November 24 Thanksgiving holiday (no classes)
December 1 College Professional Standards Committee (PSC) tenure and/or promotion reports due to dean of college (20.30.40 D)

Provost sabbatical request decisions announced to dean and faculty member (20.30.70 A)

December 8 Last meeting day of classes
December 9 Reading day
December 11-December 15 Final exams
December 15 Faculty emeriti nominations due to provost’s office
December 15 Deadline to notify full-time faculty in their second year of academic service of non-reappointment (20.30.80 A)
 

January 15

College dean provides a list to the Provost of faculty members who are eligible for review during the next academic year (20.30.30 A)

College dean notifies tenure track faculty who will enter their sixth academic year in the next academic year that they will be considered for tenure (20.30.40 D)

January 15 Martin Luther King holiday (no classes)
January/February (date TBD) Toast to Scholarship
 January 16 First day of classes for spring term
February 1 Dean’s tenure and/or promotion report and recommendation due to Provost, who refers it to the University Promotion and Tenure Committee (UPTC) (20.30.40 D)
 

February 14

Dossiers for faculty undergoing second- and fourth-year reviews due to college’s Professional Standards Committee (PSC). For second-year faculty in colleges whose PSC does not examine dossiers, dossiers should be submitted to dean of the college
February 20 Progress reports (formerly early term grades) due in Navigate by 11:59 PM
 February 28 Contract renewals for full-time faculty due to Provost
March 1 University Promotion and Tenure Committee (UPTC) reports due to Provost for all tenure and/or promotion candidates (20.30.40 D)

Deadline to notify full-time faculty in their first year of academic service of non-reappointment (20.30.80 A)

March 11- March 15 Spring break (no classes)
March 15 Provost’s report and recommendations for tenure and/or promotion candidates due to President (20.30.40 D)

Sabbatical reports for faculty gone the previous fall due to their dean’s office (20.30.70 A)

March 25 Advising for fall 2024 begins
April 1 President’s report and recommendations due for all tenure and/or promotion candidates (20.30.40 D)
 April 8 Self Service Registration for fall 2024 begins
April 11 Celebration of Innovations in Teaching and Learning (CITL)
 

April 15

Deadline for tenure-track faculty undergoing second- and fourth-year reviews to receive formative feedback from the dean of the college and other groups involved in the review per college policy.

Sabbatical reports from previous fall due to Provost (20.30.70 A)

April 29 Last day of classes
April 30 Reading day
May 1-May 7 Final examinations
April 30 Provost provides written notice of the Board’s decision to faculty candidates for tenure and/or promotion by this date
May 9 Grades due to Registration and Records by 10 a.m.
May 11 Commencement

The official responsibilities of a full-time faculty member for the regular academic year begin with the first day of orientation in the fall and extend through spring commencement. All faculty members are expected to be present in the academic regalia at spring commencement. (20.20.50)

May 15 Notice of resignation from full-time faculty members due to college dean and Provost (20.30.80 B)