Student New Hire Onboarding
All students new to working at Butler must complete their “New Employee Onboarding -Student Workers” Journey on their first day of employment in Oracle. If you have ever worked at the university, you will not be assigned to complete the journey in Oracle again. To access Oracle Employee & Financials, login to my.butler.edu and click on the Oracle Employee & Financials Tile.
On your first day of employment, you will be assigned and must complete “New Employee Onboarding – Student Workers” journey in Oracle. This journey guides you through a series of steps to complete necessary paperwork to begin working and start getting paid.
Reference this guide for a detailed walkthrough of the New Hire Journey in Oracle: New Employee Onboarding Tasks – Student Worker’s Journey
Before you start the New Hire Documents part of your journey, be sure to have your social security number handy and use your home address on these documents, which Butler’s H.R. Policy Acknowledgement, the Federal IRS W-4 Employee Withholding Certificate, the WH-4 Indiana Withholding Exemption and County Status Certificate, and the I-9 Federal Eligibility Verification.
Need help filling out your W-4? Watch: Filling out the W-4 Form (4:51)
Unsure of what an I-9 is? Watch: How to Fill Out the I-9 Form (3:13)
- You may not begin work until you have successfully submitted the acceptable identification documents described on page 2 of the I-9 form.
- I.D.s must be original. NO photos, photo copies or scans are acceptable.
- I.D.s must be unexpired. In addition to page 2 of the I-9, you can read the full list of acceptable ID documents here.
- The most commonly used I.D.s by Butler students are a passport (“Column A” on page 2 of the I-9) OR a driver’s license (“Column B”) and a social security card (“Column C”) or birth certificate (“Column C”).
- Again, documents must be originals. No photos, photo copies or scans are accepted. If your documents are not with you on campus, you must either retrieve them from home or have them shipped to you at your campus address.
After you’ve reached the “Verify your I-9 Documents with Talent Acquisition” section of your “New Employee Onboarding – Student Workers” Journey in Oracle, please schedule an appointment with a member of our Talent Acquisition Team to submit the appropriate form(s) of original identification. A scheduling link is provided in this step of your New Hire Journey in Oracle.
International Students
International Students, before completing the “”New Employee Onboarding – Student Workers” Journey, visit the International Student Services employment webpage, download the Employment Authorization Form and take it to Jordan Hall 133.