Faculty Resources

Congratulations! You want to take students abroad. We are happy to help you with the process.

Most faculty-led study abroad programs are short-term, occurring during the summer or spring/winter breaks. Time abroad typically ranges from a week to 6 weeks, and academic credit will vary depending on the curriculum and the amount of time overseas.

Developing a new program is a collaborative effort between faculty members and the Center for Global Education. Faculty members with ideas for new programs should submit the program proposal form and meet with Dena Roberts, Associate Director of Faculty-Led Programs. Planning a new program usually begins 16 months prior to its first offering.

1. Review application requirements and start a Faculty-Led Program Proposal

2. Prepare a draft itinerary and syllabus

3. Work with Dena to create a budget for your program.

  • Course content that is relevant and interesting to a broad range of students.
  • Courses that fulfill specific degree requirements and can be cross listed.
  • Situating the course in a location that reinforces the curricular content and makes the site a learning laboratory.
  • An energetic, motivated faculty director who can successfully promote the program to students.

Planning a new study abroad program usually begins 18 months prior to its first offering.

PDF iconFaculty-Led Timeline.pdf

All faculty and students have insurance while participating in a study abroad program supported by Butler University.

  • Students have access to their insurance cards on their online application
  • Faculty have access to their insurance cards in the Emergency Response Manual, which is handed out at the faculty training session.

1. Print insurance card and carry it in your wallet while abroad. Also, take a picture of the insurance card and save it to your smartphone.

2. If it’s a life-threatening emergency, go the doctor/hospital ASAP and receive appropriate medical attention.

  • Notify faculty/resident director of the situation ASAP
  • Notify your family of the situation.

3. Call Gallagher Global Assistance 24/7 (1-866-693-6873) before or during your visit to let them know where you are and that you are receiving medical attention. They may be able to arrange payment on your behalf to the treating hospital.

4. If this is not a life-threatening emergency, call Gallagher Global Assistance 24/7 and request a doctor’s appointment. They will set you up with a doctor’s appointment and arrange payment on your behalf to the treating facility. This way, you won’t have any out of pocket costs.

5. If you don’t call Gallagher Global Assistance 24/7 for assistance, you will likely have to pay for medical expenses out of pocket at the time of service. Most foreign medical facilities will not directly bill the insurance company if you just show up to their facility with an insurance card. Keep all of your receipts in the event you find yourself in this situation. Contact the Center for Global Education to submit a claim to be reimbursed.

All students who study abroad with Butler must apply through the online application system.

Faculty members who are taking students abroad have been given special access to monitor their student’s progress, if they would like.

Instructions about how to use the system are here: PDF iconOnline application instructions for faculty reviewers.pdf

Faculty will be responsible for recruiting students to their program. This document provide some helpful hints about how to recruit students.

PDF iconMarketing Guide for Faculty.pdf