Codes and Abbreviations

Within the computerized student information systems, several data elements are coded with values that may be cryptic. While the system usually provides look-up capabilities, sometimes it’s quicker to have a list. The codes below are the most common. Please let us know if there are others you would like to see de-mystified here.

Term Codes

4231 Fall 2023

4233 Spring 2024

4236 Summer 2024

4241 Fall 2024

4243 Spring 2025

4246 Summer 2025

4251 Fall 2025

4253 Spring 2026

4256 Summer 2026

The same patterns have been used throughout all Butler’s computerized records history with the exception of summer terms.  Beginning Summer 2016, summer moved from two terms to a single term. View a full list of Term Codes

Student Classification or Level

These codes reflect the official university definition of student classification, which is based on the number of credit hours earned by the student.
10 First-year, 0-28 hours
20 Sophomore, 29-58 hours
30 Junior, 59-90 hours
40 Senior, 91+ hours
P1 Pharmacy 5th year, 133-170 hours
P2 Pharmacy 6th year, 171+ hours
GR Graduate student