BUPD Policies & Procedures
Emergency Response Plan
Emergency preparedness is an important part of our daily campus routine, knowing how to respond to critical incidents is important to sustain Butler University and mitigate injury or loss of life. How we respond to any crisis, large or small, will have a lasting image for our institution.
Please take the time to consult this document and participate in training that the Department of Public Safety will be offering each summer to ensure our preparedness and response.
Weather-related road conditions sometimes necessitate that the University consider delaying opening, canceling classes, closing, or remaining open. This decision is made by the Vice President for Finance and Administration in coordination with the Provost and Vice President for Academic Affairs, and Chief of Staff/Executive Director of Public Safety.
When the campus remains open during adverse weather, employees must use their best judgment when it comes to commuting to and from the workplace. They should not endanger themselves nor ignore the statements of local officials about traveling during adverse weather. Staff and faculty should make every effort to notify their supervisor if they cannot get to work or plan to leave early.
If the decision is to delay, cancel classes, or close, that information is communicated to the campus community beginning at 5:30 AM. Notifications are made through www.butler.edu, local radio and TV stations, email notifications to butler.edu addresses, and voicemail and text message alerts through Dawg Alert. You can also find updates via Twitter by following @DawgAlert and @ButlerU.
Following are the three designations University officials use:
- Delay: The University will open a designated number of hours after 8:30 a.m.
- Classes canceled: Classes are canceled for the day but the University remains open. In the event of inclement weather, staff and faculty should use their best judgment when it comes to commuting to and from the workplace, and make every effort to notify their supervisor if they cannot get to work.
- Closed: The University is officially closed, and classes are canceled for the day. Some student services, including the dining hall, will remain open.
In conjunction with Facilities and Conference & Special Events, Butler University has established a Bonfire Policy. This policy is for those groups wanting to host a special event and include a bonfire.
March 15–April 30 and August 15–November 15
Requirements and Procedures
If you have any questions, please direct an email to Sgt. Roy Betz.
Butler University Public Safety has developed a best practices policy for bus idling. This includes school buses, tour buses, tractor trailers making delivers among other vehicles. Please refer to the policy for further information.
Bus Idling Policy (PDF)
The purpose of this procedure is to establish protocols for Butler University in response to reports of missing students, as required by the Higher Education Opportunity Act of 2008.
This procedure applies to students who reside in Butler University campus residence halls, university owned apartments, or officially sanctioned university housing which includes Greek housing.
A student may be considered to be a “missing person” if the person’s absence is contrary to his/her usual pattern of behavior and unusual circumstances may have caused the absence. Such circumstances may include, but not be limited to, a report or suspicion that the missing person may be the victim of foul play, has expressed suicidal thoughts, is drug dependent, is in a life-threatening situation, or has been with persons who may endanger the student’s welfare.
All contact information provided by students for this missing persons procedure will be accessible only to authorized campus officials. It will not be disclosed, except to law enforcement personnel in furtherance of a missing person investigation.
Procedures for designation of missing person’s confidential contact information
Students age 18 and above and emancipated minors
Students will be given the opportunity during each semester to designate an individual or individuals to be contacted by the college no more than 24 hours after the time that the student is determined to be missing. A designation will remain in effect until changed or revoked by the student.
Students under the age of 18
In the event a student who is not emancipated is determined to be missing pursuant to the procedures set forth below, Butler University is required to notify a custodial parent or guardian no more than 24 hours after the student is determined to be missing.
Official notification procedures for missing persons
- Any individual on campus who has information that a residential student may be a missing person must notify the Butler University Police Department (BUPD) as soon as possible by calling 317-940-9396. Any individual can also notify:
- Resident Life Coordinator (RLC)
- Resident Assistants (RA)
- Dean of Student Life
If reported to one of the individuals above, they will notify BUPD for an investigation.
- BUPD will gather all essential information about the residential student from the reporting person and from the student's acquaintances (description, clothes last worn, where student might be, who student might be with, vehicle description, information about the physical and mental well being of the student, an up-to-date photograph, class schedule, etc.). Appropriate campus staff will be notified to aid in the search for the student if deemed necessary.
- BUPD will notify the Indianapolis Metropolitan Police Department (IMPD) of the report and possibly request assistance from their Missing Person's unit if deemed necessary. BUPD and IMPD will follow Indiana Code and investigate all reports of missing persons. Indiana Code requires no arbitrary waiting period for reporting a person missing.