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Office of University Events

Weddings and Special Events

COVID-19 Update: April 24, 2020

In the interest and safety of all guests and members of the university, we have canceled all on-campus conferences, camps and activities through June 30, 2020. This includes any event, gathering and program originally scheduled to use campus meeting and performance spaces, outdoor space, athletic and health and recreation facilities, housing facilities, and campus dining halls. 

The safety of all University guests and our Butler community is our priority. We continue to monitor the situation and will make a decision about July events and programs by mid-May. 

Please refer to the COVID-19 Information for the Butler Community webpage for the most up-to-date information on events at Butler.

Butler University, photo by Erika Brown PhotographyWeddings and Special Events at Butler University

In the Gallery of Memories... 

There are pictures bright and fair, and we hope you find Butler is the brightest one that's there!

We are honored you are considering Butler University for your special event in life. Located in the heart of Indianapolis, Indiana, Butler University provides a welcoming and intimate setting for weddings and special events across many locations on our campus. We are extremely proud of our long tradition of academic excellence and trust you will enjoy our beautiful campus and facilities. Whether you are looking for the perfect outdoor forest setting, modern rooftop garden, gorgeous ballroom, or a traditional wedding chapel, Butler University truly offers everything! The events team at the Butler Arts & Events Center will help personally create, design, and execute your special day here on campus! That is The Butler Way! Please see the below information regarding our unique event spaces around Butler University. For more information, please fill out the Weddings & Special Events Request Form. If you have any additional questions, please contact us at buevents@butler.edu or call us at 317-940-9352.  

 

Our Venues

The Chain S. Sandhu Rooftop Garden

The Chain S. Sandhu Rooftop Garden: photo by Katherine Mei

The Chain S. Sandhu Rooftop Garden, Business Building

Have your special event overlooking the beautiful campus of Butler University on The Chain S. Sandhu Rooftop Garden. The newest addition to our portfolio of spaces, the rooftop garden is a great location for a personal event, reception, or dinner above Butler! With a panoramic view of campus and the Indianapolis skyline, the rooftop garden has quickly become a popular location at Butler. Whether you are searching space for your rehearsal dinner or a reception under the stars, The Chain S. Sandhu Rooftop Garden is the perfect location for you!  

Rate: $3,000.00

Capacity: 200 guests

 

Event Space Diagrams:

PDF iconChain S. Sandhu Rooftop Garden, Event Space Layout

Holcomb Gardens

Holcomb Gardens, photo by Katherine Mei

Holcomb Gardens Grounds

Nestled along the historic Indianapolis Central Canal, Holcomb Gardens is 20 acres of beautiful wooded land. Between the trees, ponds, trails, bridges, and native flora, Holcomb Gardens is truly an enchanting place! The gardens were designed by James Holcomb, a Trustee to the University, and Arthur Lindberg. The creation of the space was completed in 1950 and has been the host to many memorable events over the years. In the middle of the Gardens, a 500- foot-long grass mall featuring the statue of Persephone by French sculptor Armand Toussaint. The Garden House accommodates up to 50 guests and can be utilized for wedding parties in preparation for ceremonies. Lastly, on top of the Gardens is the Mrs. James Irving Holcomb Memorial Carillon Tower, whose beautiful music can be heard daily throughout Holcomb Gardens. 

 

Rate: $2,000.00

Additional rates for grounds and damages may be added 

Capacity: 240 guests 

Capacity may be adjusted depending on the layout of the event

 

Event Space Diagrams:

PDF iconHolcomb Gardens, Event Space Dimensions

 

Carillon Patio, Holcomb Gardens

Carillon Patio, Holcomb Gardens

Rate: $500.00

Capacity: 32 guests

Dimensions: 15' x 15' 

Features: Butler owned chairs for ceremony

Event Space Diagram:

PDF iconCarillon Patio, Event Space Dimensions

 

Reflecting Pond, Holcomb Gardens

Reflecting Pond Patio, Holcomb Gardens

Rate: $500.00

Capacity: 50 guests

Dimensions: 20' x 20'

Features: Butler owned chairs for ceremony

Event Space Diamgrams:

PDF iconReflecting Pond Patio, Event Space Dimensions

Holcomb Observatory

Holcomb Observatory, Butler University

Holcomb Observatory

Rate: $1,500.00

Capacity for ceremony: 50 guests

Capacity for reception: 16 guests 

Dimensions: 20' x 25'

Features: Rental of the Holcomb Observatory includes a planetarium show and ability to look through the telescope, weather permitted.

 

Event Space Diagrams:

PDF iconHolcomb Observatory, Event Space Dimensions

 

Robertson Hall

Johnson Board Room

Johnson Board Room, Robertson Hall

Located in Robertson Hall, the Johnson Board Room is an elegant flat-floor space that can be utilize for many different personal events. From receptions, dinners, and business gatherings, the Johnson Board Room's flexibility makes the space easy to fit your special event. The formal room of campus includes windows that allows for natural light to illuminate the space, audiovisual technology, and a 2,120-square-foot mural that covers its walls. The mural depicts seven of the most iconic images at Butler University and is sure to inspire the bulldog inside you!

Rate: $2,000.00

Capacity for ceremony: 150 guests

Capacity for reception: 72 guests 

Dimensions: 32' x 54'

Features: Computer, projector, and screen

Event Space Diagrams:

PDF iconJohnson Board Room, Space Dimensions Diagram

 

Ford Salon, Robertson Hall

Ford Salon, Robertson Hall

Located in the lower level of Robertson Hall, the Ford Salon is a comfortable location to host any social or private event while on campus. With full audio and visual capabilities, the space is equipped for a business presentation or evening gathering before a show in Eidson-Duckwall Recital Hall.

Rate: $1,000.00

Capacity for ceremony: 150 guests

Capacity for reception: 72 guests

Dimensions: 32' x 58'

Features: Computer, projector, and screen

Event Space Diagrams:

PDF iconFord Salon, Event Space Dimensions

The Krannert Room, Clowes Memorial Hall

Krannert Room, Clowes Memorial Hall

The Krannert Room, Clowes Memorial Hall

Located in the lower level of Clowes Memorial Hall, the Krannert Room is a comfortable location to host any social or private event while on campus. With two television monitors and podium, the space is equipped for a business presentation or a special rehearsal dinner. The flexible flat floor space allows for guests to imagine multiple different layouts to best fit the needs of the event. Additional uplighting can be added to make the space burst with colors and create a memorable experience for your guests. 

Rate: $2,000.00

Capacity for ceremony: 220 guests

Capacity for reception: 150 guests 

Dimensions: 36' x 80'

Event Space Diagrams:

PDF iconKrannert Room, Space Dimensions Diagram

Norris Plaza

Norris Plaza, Butler University

Norris Plaza

Located in the heart of our campus, Norris Plaza gives your outdoor wedding a breathtaking feel. With a backdrop of campus, this space is surrounded by beautiful trees, vibrant flowers, and a sparkling fountain that will give you a romantic feel for your special day. Roll out the red carpet and toll the wedding bells, having your wedding at Norris Plaza is a unique space that showcases the beauty of landscaping on our campus. Whether it's an afternoon ceremony or evening reception, Norris Plaza truly comes to life!

Rate: $2,000.00

Capacity for ceremony: 240 guests

Capacity for reception: 120 guests

Dimensions: 40' x 60'

 

Event Space Diagrams:

PDF iconNorris Plaza, Space Dimensions Diagram

Reilly Room, Atherton Union

Reilly Room, Atherton Union

Reilly Room, Atherton Union 

Located in Atherton Union, the Reilly Room is the perfect location for a memorable ceremony or a reception hall for all to gather after! The flexible layout of the room allows you to visualize any possibilities when it comes to your event. The Reilly Room is fully equipped with audiovisual and additional up-lighting enhances the charm of the space. Floor to ceiling windows allows for natural light to illuminate the space while the high ceilings make the room feel grand and yet romantic. 

Rate: $3,000.00
Capacity for ceremony: 350 guests
Capacity for reception: 240 guests
Dimension: 55' x 101'

Features: Butler owned tables, chairs, computer, projector, and screen

Butler-owned tables and chairs included (not pictured)

 

Event Space Diagrams:

PDF iconReilly Room, Space Dimensions Diagram

 

Sweeney Chapel, South Campus

Sweeney Chapel: photo by Erika Brown Photography

Sweeney Chapel, South Campus

Sweeney Chapel, located on beautiful South Campus at Butler University, creates a traditional chapel setting for your special day. The chapel includes a pipe organ and piano with accommodations for up to 284 guests. Complete with a bell tower, Sweeney Chapel is truly a wonderful location for your personal event. 

Rate: $2,000.00

Capacity 260 guests (284 including choral seating)

University Club, Atherton Union

University Club, Atherton Union

University Club, Atherton Union 

Located adjacent of the Reilly Room in Atherton Union, the University Club is a comfortable, elegant location to host any social or private event while on campus. With a television monitor and fireplace, the space is equipped for a business presentation or a special rehearsal dinner. The flexible flat floor space allows for guests to imagine multiple different layouts to best fit the needs of the event. The University Club is a great addition as a hospitality room for any event rental of the Reilly Room, and helps create a memorable experience for your invited guests. 

Rate: $1,000.00

Capacity for reception: 40 guests 

Dimensions: 36' x 20'

Event Space Diagrams:

PDF iconUniversity Club, Space Dimensions Diagram

Butler University Catering

CATERING BY BON APPÉTITCatering By Bon Appétit

Catering is available for events through Butler University's dining services. We provide a wide variety of options from formal banquets to boxed lunches. Our chefs pride themselves on using organic, locally sourced ingredients and offer vegan, vegetarian, and gluten-free options. Whether you’re ordering lunch for a meeting, planning a reception for 200, or stressing out about a five-course dinner for a visiting VIP, we offer the complete range of services to ensure your event is a stellar success. Our chefs are culinary all-stars, and they love making custom menus, as well as classic comforts, that are not just healthy and delicious, they’re locally and humanely sourced. Our experienced staff can execute your vision with unparalleled service and taste. Dive into our sustainability standards and diverse menu offerings to discover what makes us uniquely Bon Appétit.

Contact our Catering Team at catering@butler.edu.
Call the catering team at 317-940-9213.
Butler.cafebonappetit.com/catering

Call your assigned day of coordinator for day-of needs—see your BEO for details.

CATERING BY BON APPÉTIT

More Information

Weddings and Special Events, Butler Arts & Events Center

 

  • 50% discount on ceremony location, when renting reception location.
  • 25% Discount on published room rental rates for Butler alumni, faculty, staff, and students.
    • Please note that facility rental agreement and Certificate of Liability Insurance are required. Prices are subjected to change without notification. Prices do not include 7% sales tax which will be added to the rental contract. 
    • Only the greater of the two discounts may be applied.
  • In the event that inclement weather affects the rental of an outdoor location, an appropriate indoor space will be provided at no additional charge.
  • Summer weddings and events (May 15 to August 15) may be booked one year in advance. Events to be held while classes are in session can be scheduled after May 15 for the current or following academic year (August-May).
  • Find more information on our profiles with Wedding Wire and Unique Venues. Also follow us on Instagram and Facebook!