{"id":179,"date":"2021-09-24T18:07:00","date_gmt":"2021-09-24T18:07:00","guid":{"rendered":"https:\/\/www.butler.edu\/student-life\/student-handbook\/policies\/academic\/education-records\/"},"modified":"2025-08-08T18:20:31","modified_gmt":"2025-08-08T22:20:31","slug":"education-records","status":"publish","type":"page","link":"https:\/\/www.butler.edu\/student-life\/student-handbook\/academic\/education-records\/","title":{"rendered":"Education Records"},"content":{"rendered":"<section class=\"wysiwyg wysiwyg-primary-block alignfull\" >\n\t<div class=\"container grid-default wysiwyg__container\">\n\t\t\t\t\t\t<nav class=\"sidebar-menu \" aria-label=\"Site Menu\" id=\"page-nav\">\n\t\t<div class=\"sidebar-menu__wrapper\">\n\t\t\t<header class=\"sidebar-menu__header\">\n\t\t\t\t<span class=\"sidebar-menu__headerLabel\">Academic Policies Menu<\/span>\n\n\t\t\t\t\t\t\t\t<button class=\"sidebar-menu__mobileToggle\" title=\"Toggle Menu\" :aria-expanded=\"mobileOpen\"><\/button>\n\t\t\t\t\t\t\t<\/header>\n\n\t\t\t<ul class=\"sidebar-menu__list\" v-show=\"mobileOpen\">\n\t\t\t\t\t\t\t\t\t<li class=\"sidebar-menu__listItem initial-item\">\n\t\t\t\t\t\t<a href=\"https:\/\/www.butler.edu\/student-life\/student-handbook\/academic\/academic-integrity\/\" class=\"sidebar-menu__listLink\" >Academic Integrity<\/a>\n\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t<li class=\"sidebar-menu__listItem initial-item\">\n\t\t\t\t\t\t<a href=\"https:\/\/www.butler.edu\/student-life\/student-handbook\/academic\/education-records\/\" class=\"sidebar-menu__listLink\" >Education Records Maintained at Butler University<\/a>\n\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t<li class=\"sidebar-menu__listItem initial-item\">\n\t\t\t\t\t\t<a href=\"https:\/\/www.butler.edu\/student-life\/student-handbook\/campus-life\/campus-grievance\/\" class=\"sidebar-menu__listLink\" >Grievances\/Formal Complaint Procedure<\/a>\n\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t<li class=\"sidebar-menu__listItem initial-item\">\n\t\t\t\t\t\t<a href=\"https:\/\/www.butler.edu\/student-life\/student-handbook\/academic\/academic-standing\/\" class=\"sidebar-menu__listLink\" >Academic Standing<\/a>\n\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t<li class=\"sidebar-menu__listItem initial-item\">\n\t\t\t\t\t\t<a href=\"https:\/\/www.butler.edu\/student-life\/student-handbook\/academic\/classroom-disruption\/\" class=\"sidebar-menu__listLink\" >Disruptive Behavior<\/a>\n\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t\t<li class=\"sidebar-menu__listItem initial-item\">\n\t\t\t\t\t\t<a href=\"https:\/\/www.butler.edu\/student-life\/student-handbook\/academic\/grade-policies\/\" class=\"sidebar-menu__listLink\" >Grade Policies<\/a>\n\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t<\/ul>\n\t\t<\/div>\n\t\t\t<\/nav>\n\t\t\t\t<div class=\"wysiwyg__wrapper wysiwyg__wrapper--hasSidebar\">\n\t\t\t<!-- content from editor -->\n\t\t\t<div class=\"wysiwyg__content wysiwyg__contentContainer\">\n\t\t\t\t<div class=\"acf-innerblocks-container\">\n\n<h1 class=\"wp-block-heading\" id=\"h-education-records-maintained-at-butler-university\">Education Records Maintained at Butler University<\/h1>\n\n\n\n<p>Various university offices maintain documents that comprise the student\u2019s educational record. The following list is an overview of the educational records maintained along with the offices primarily responsible for the maintenance. Access to these records is governed by the Family Educational Rights and Privacy Act (FERPA). See <a href=\"https:\/\/www.butler.edu\/student-life\/student-handbook\/rights-responsibilities\/privacy-rights\/\">Privacy Rights of Students at Butler University<\/a> for more information.<\/p>\n\n\n\n<p>All academic records are available to the president of the University and the provost to examine as necessary for the overall supervision of the academic program.<\/p>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table align=\"left\"    ><thead><tr><th scope=\"col\" >Custodian of records<\/th><th scope=\"col\" >Records maintained<\/th><th scope=\"col\" >Other personnel approved for access<\/th><\/tr><\/thead><tbody><tr><td >Registration and\u00a0Records Office<\/td><td >Cumulative academic record, earlier transcripts, test scores (SAT, ACT, AP, IB, CLEP), placement credit, honors, petition actions<\/td><td >Academic dean, academic advisor, full-time faculty, student affairs staff, financial aid staff\u2014for checking eligibility progress toward degree, academic requirements, making of awards<\/td><\/tr><tr><td >Business Office<\/td><td >Financial records (listing charges, payments, financial records)<\/td><td >Business office staff, and when necessary collection agency or, attorney for accounting and securing payments; financial aid staff<\/td><\/tr><tr><td >Financial Aid Office<\/td><td >All loan, work, grant and scholarship applications; financial aid forms; notifications of awards; records are kept for five years<\/td><td >Director of Admission and financial aid staff<\/td><\/tr><tr><td >Vice President for Student Affairs<\/td><td >Records of personal achievements, involvement,\u00a0student conduct cases, housing\u00a0records<\/td><td >Student affairs\u00a0staff, members of student conduct appeals board, business office staff, financial aid staff, athletic coaches, and college deans.<\/td><\/tr><tr><td >Jordan College of the Arts<\/td><td >Admission recommendations audition records<\/td><td >Department heads, academic advisors, appropriate instructors, for guidance<\/td><\/tr><tr><td >College\/School<\/td><td >Graduate recommendations, test scores<\/td><td >Academic advisors, for guidance<\/td><\/tr><tr><td >Director of Public Safety<\/td><td >University Police Department case reports on reportable incidents (e.g., fire, accident injury, theft, disturbance)<\/td><td >Vice President for Student Affairs\/Dean of Student, student conduct bodies for appropriate action; business office staff and insurance company (if claim involved); Health Services (if treatment or transportation supplied or required)<\/td><\/tr><\/tbody><\/table><\/figure>\n\n<\/div>\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t<\/div>\n<\/section>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":5,"featured_media":0,"parent":175,"menu_order":0,"comment_status":"open","ping_status":"open","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-179","page","type-page","status-publish","hentry"],"revision_note":"","acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.2 (Yoast SEO v26.4) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Education Records | Butler University<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.butler.edu\/student-life\/student-handbook\/academic\/education-records\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" 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