Training Documents

New Faculty Orientation Instructions

Viewing Student Center Details for studnets who are not your advisee

Click here for instructions on how to ensure you are viewing the correct Student Center details for students who are not your advisee.

NSR focused My.Butler Advisor Training can now be viewed with our new online tutorial video sessions.

Each session follows the outline of the Advisor Training Manual.

Video Tutorial links:

Overview of My.Butler for Advising

Preparing for NSR Advising

Registering Students for Courses on NSR Day

If you have further questions, please contact Jenna Rayl, Associate Registrar, in JH180 by email: jrayl@butler.edu or by phone x9342

Entering Early Term and Final Grades

View instructions on how to enter and submit early term and final grades.

Viewing Advisee Early Term Grades

This query tool will provide you with an Excel spreadsheet that includes your advisees’ names, enrolled courses, and early term grades.  

To get started, follow these steps:

• Go to My.Butler, and click on the following links:
• Advisor Center
• Query and Tools
• Query Viewer
• Enter BU_SR_MIDTERM_GRADES and click Search
• Run to Excel
  • If you have any trouble running either of these queries, you may need to remove the pop-up blocker.
• Enter Term:  Click here to view the list of term codes associated with a term
• Enter Advisor Employee ID:  1st 9 digits from your Butler ID, then click View Results

Viewing Advisee Enrollment Appointments - Spring 2019

This query tool will provide you with an Excel spreadsheet that includes your advisees’ names and enrollment appointment times. Click here to view screenshots.

To get started, follow these steps:

• Go to My.Butler, and click on the following links:
• Advisor Center
• Query and Tools
• Query Viewer
• Enter BU_SR_REG_ADVISEE_APPT_TIMES and click Search
• Run to Excel
  • If you have any trouble running either of these queries, you may need to remove the pop-up blocker.
• Enter Term:  Click here to view the list of term codes associated with a term
• Enter Advisor Employee ID:  1st 9 digits from your Butler ID then click View Results

Continuing Student Registration Advisor Training

View documentation that gives an overview of advisor functions in My.Butler and general tips for advising continuing and returning students during registration.

My.Butler Help links for Advisors

Go to Ask.Butler.Edu to find help on academic advising topics, such as:

• Remove an Advising Hold
• View a Student's Advisement Audit
• View Advisee Holds

Accessing Class Rosters

View instructions on how to access your class rosters to identify students who are enrolled in a class but have not initiated class participation in any way.

Query information within OnBase (BU Docs)

Do you need to view an advisee's high school transcript prior to their registration appointment?  View detailed instructions on how to query student information using OnBase (BU Docs).

Login to OnBase (BU Docs)

Please note: Your OnBase account will automatically lock after it has been idle for 180 days or after 5 failed login attempts. If you have been locked out of Onbase for either of these reasons, please contact the IT Help Desk at helpdesk@butler.edu or 317-940-HELP (4357) or submit a request at ask.butler.edu.

New Student Registration (NSR) Advisor Training

Are you new to New Student Registration (NSR) advising, or do you just need a refresher? Review the My.Butler Advisor Training - NSR materials.

Additional Links:

New Student Registration website

Learning Resource Center website