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Registration and Records
Registration and Records

Notes for Faculty and Staff

the Registration and Records staff is working remotely. You may contact us by email at Registrar@butler.edu or by phone at 317-940-9203 (or toll free: 800-368-6852) Monday-Friday from 8:30AM-5:00PM.

Information for faculty regarding R&R forms processing during this time of campus disruption

Click here for available forms and for information from R&R regarding the completion of and circulation of forms. 

All Spring 2020 grades are due via My.Butler on Thursday, May 7th at 10:00 am

Instructors may enter and make changes to grade rosters via My.Butler through May 7th at 10:00 am.  To make adjustments to grades already entered, change the grade roster status to ‘Not Reviewed.’ Once your grade roster is ready to post, change the roster status to ‘Approved’ and click ‘Save.’  Changes to final grades after 10:00 am on May 7th must be submitted on a Grade Change Form and signed by your dean’s office.

Special note regarding ‘F’ grades: If a student fails to earn any credit hours during the term of enrollment, regulations for federal aid require that Butler determine the last date of attendance or last date or participation in a class activity (i.e., completing assignments, papers, projects, tutorials, and computer-assisted assignments). In this situation, the Office of Financial Aid must contact each instructor in order to determine if the student ceased attendance fully and failed to complete an official withdrawal. Please be sure you retain your course records should you be contacted. Your prompt response and cooperation is appreciated.

Instructors teaching Indianapolis Community Requirement/Service Learning Courses:  Courses that are graded will be designated with a Requirement Designation tab on the grade roster.  Click on the tab, enter a grade and indicate whether the ICR/SL requirement was Satisfied or Not Satisfied.  You may add the same Requirement Designation for all students from the “Select All” option at the bottom of the roste

Early Term Grade Information Spring 2020

Note:  Early Term Grade rosters are STATIC.  Any drop/add activity that occurs after the Early Term Grade rosters are generated (2/4/2020) are not reflected within the rosters.

  • Early Term Grades are due Tuesday, February 18 at 5:00pm.
  • Early Term grades are required for 100 and 200 level courses.
  • Early term grades are letter grades only.
  • Please SAVE your data in My.Butler grade roster.
  • You will be able to make changes, if necessary, until the grades are released for viewing by Registration & Records.

For screenshot instructions, click here.

 If you have any questions, please stop by Registration & Records in Jordan Hall 180 or call 940-9203. 
 

New Verify Contact Information Registration Hold

This hold indicates that a student needs to verify his/her contact information for local address (for students that do not have a Campus address), DawgAlerts, and Emergency Contacts. A student can do so by visiting My.Butler.edu and selecting the Tasks tile from their Self Service Student Homepage. Under the To Do List, the student clicks on the Verify Contact Information task. Once a student verifies all required contact information, the student can select Finish to complete the task and remove the registration hold from their account. View a video tutorial to learn how to remove this hold. Don't have a Panopto account? You may view the video through Moodle in the drop down menu of the Panopto sign in screen.

PeopleSoft Navigation for Faculty

Click here to view documentation on how to navigate PeopleSoft to perform tasks such as:

  • Viewing your schedule and class rosters
  • Entering Early Term and Final Grades
  • Adding additional Instructors/Teaching Assistants/Graders in Moodle
  • Using Class Search and Course Catalog
  • Recommending or Denying Late Add/Drop/Withdrawal requests

Special Note for OnBase Users (BUDocs)

Locked Accounts

The OnBase (BUDocs) software automatically locks an account after it has been idle for 180 days or after 5 failed login attempts. If you have been locked out of your Onbase account for either of these reasons, please contact the IT Help Desk at helpdesk@butler.edu or 317-940-HELP (4357) or submit a request at ask.butler.edu.

need help navigating PeopleSoft?

Instructors and advisors can view training documents which include step-by-step instructions with screen shots for frequently used PeopleSoft functions.

Online workflow process in my.butler.edu for withdrawing after the 10th day of classes.

How does it work?

  1. Student attempts to drop a class as they always would via my.butler. Student receives a message reminding them that withdrawing from a class could have unintended consequences. Student clicks "OK". 
  2. Student checks the "Request Approval" checkbox.
  3. Student provides an explanation of why they need to withdraw from the class, and then clicks "Submit". 

The request is electronically routed to the individuals who need to approve the request. Student will NOT be withdrawn from the class until final approval is received from the college dean. Student will receive "status update" emails as the request moves through the approval process and will receive a final email when the request is either approved or denied.  

Online workflow process in my.butler.edu for adding after the 5th day of classes. 

How does it work?

  1. Student will attempt to add a class as they always would through My.Butler. Student receives a message asking if they want to send an approval request to the class instructor, their advisor, and their college dean. Student clicks "OK". 
  2. Student checks the "Request Approval" checkbox.
  3. Student provides an explanation of why they need to add the class after the deadline, and then clicks "Submit". 

The request is electronically routed to the individuals who need to approve the request.  Student will NOT be enrolled in the class until final approval is received from the college dean.  Student will receive "status update" emails as the request moves through the approval process and will receive a final email when the request is either approved or denied. 

View Frequently Asked Questions (FAQ) for faculty regarding the new online workflow process.