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Registration and Records
Registration and Records

Notes for Faculty and Staff

The Office of Registration and Records is now located in Jordan Hall 180. 

 

Early Term Grades Due Tuesday, September 25

Please evaluate your students’ performance through the first five weeks of the semester and enter grades in your My.Butler early term grade rosters.

We ask that you submit early term grades for all students enrolled in 100 and 200 level classes. You do have the option to provide early term grades for any/all students, especially for those who appear to be struggling.

Please insert letter grades on the early term rosters. Faculty who wish to communicate information beyond a progress letter grade will need to use other means such as Moodle.

PLEASE SAVE OFTEN SO AS NOT TO LOSE YOUR DATA ENTRY, AND PLEASE SELECT ‘SAVE’ CHECKBOX WHEN YOU ARE DONE.  If you have any questions, please stop by Registration & Records in Jordan Hall 180 or call 940-9203.

Click here for step-by-step instructions on how to enter and submit online early term grades.

You will be able to make changes, if necessary, until the grades are released for viewing by Registration & Records.

Note:  Early Term Grade rosters are static.  Any drop/add activity that occurs after the Early Term Grade rosters are generated (9/17/2018) are not reflected within the rosters.

PeopleSoft Navigation for Faculty

Click here to view documentation on how to navigate PeopleSoft to perform tasks such as:

  • Viewing your schedule and class rosters
  • Entering Early Term and Final Grades
  • Adding additional Instructors/Teaching Assistants/Graders in Moodle
  • Using Class Search and Course Catalog
  • Recommending or Denying Late Add/Drop/Withdrawal requests

 

Special Note for OnBase Users (BUDocs)

Locked Accounts

The OnBase (BUDocs) software automatically locks an account after it has been idle for 180 days or after 5 failed login attempts. If you have been locked out of your Onbase account for either of these reasons, please contact the IT Help Desk at helpdesk@butler.edu or 317-940-HELP (4357) or submit a request at http://itrequest.butler.edu.

need help navigating PeopleSoft?

Instructors and advisors can view training documents which include step-by-step instructions with screen shots for frequently used PeopleSoft functions.

Online workflow process in my.butler.edu for withdrawing after the 10th day of classes.

How does it work?

  1. Student attempts to drop a class as they always would via my.butler. Student receives a message reminding them that withdrawing from a class could have unintended consequences. Student clicks "OK". 
  2. Student checks the "Request Approval" checkbox.
  3. Student provides an explanation of why they need to withdraw from the class, and then clicks "Submit". 

The request is electronically routed to the individuals who need to approve the request. Student will NOT be withdrawn from the class until final approval is received from the college dean. Student will receive "status update" emails as the request moves through the approval process and will receive a final email when the request is either approved or denied.  

Online workflow process in my.butler.edu for adding after the 5th day of classes. 

How does it work?

  1. Student will attempt to add a class as they always would through My.Butler. Student receives a message asking if they want to send an approval request to the class instructor, their advisor, and their college dean. Student clicks "OK". 
  2. Student checks the "Request Approval" checkbox.
  3. Student provides an explanation of why they need to add the class after the deadline, and then clicks "Submit". 

The request is electronically routed to the individuals who need to approve the request.  Student will NOT be enrolled in the class until final approval is received from the college dean.  Student will receive "status update" emails as the request moves through the approval process and will receive a final email when the request is either approved or denied. 

View Frequently Asked Questions (FAQ) for faculty regarding the new online workflow process.