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Registration and Records
Registration and Records

Notes for Faculty and Staff

The Office of Registration and Records is now located in Jordan Hall 180. 

 

New Verify Contact Information Registration Hold

This hold indicates that a student needs to verify his/her contact information for local address (for students that do not have a Campus address), DawgAlerts, and Emergency Contacts. A student can do so by visiting My.Butler.edu and selecting the Tasks tile from their Self Service Student Homepage. Under the To Do List, the student clicks on the Verify Contact Information task. Once a student verifies all required contact information, the student can select Finish to complete the task and remove the registration hold from their account. View a video tutorial to learn how to remove this hold. Don't have a Panopto account? You may view the video through Moodle in the drop down menu of the Panopto sign in screen.

Before September 12, report Students who have not initiated Fall class participation  

In order to meet Federal student aid regulations and ensure accurate census counts, the office of Registration and Records needs your help to identify students who are registered for classes but are not attending. 

Before Thursday, September 12, please review your class rosters in My.Butler and report to Registration and Records (Registrar@butler.edu) any students who are not attending your class and who have not initiated class participation in any way.  Please note that students will be dropping classes through Wednesday, September 11 so you do not need to report a student you know to be dropping your class.

Click here to find instructions for accessing and printing your class rosters from My.Butler.

 

PeopleSoft Navigation for Faculty

Click here to view documentation on how to navigate PeopleSoft to perform tasks such as:

  • Viewing your schedule and class rosters
  • Entering Early Term and Final Grades
  • Adding additional Instructors/Teaching Assistants/Graders in Moodle
  • Using Class Search and Course Catalog
  • Recommending or Denying Late Add/Drop/Withdrawal requests

 

Special Note for OnBase Users (BUDocs)

Locked Accounts

The OnBase (BUDocs) software automatically locks an account after it has been idle for 180 days or after 5 failed login attempts. If you have been locked out of your Onbase account for either of these reasons, please contact the IT Help Desk at helpdesk@butler.edu or 317-940-HELP (4357) or submit a request at http://itrequest.butler.edu.

need help navigating PeopleSoft?

Instructors and advisors can view training documents which include step-by-step instructions with screen shots for frequently used PeopleSoft functions.

Online workflow process in my.butler.edu for withdrawing after the 10th day of classes.

How does it work?

  1. Student attempts to drop a class as they always would via my.butler. Student receives a message reminding them that withdrawing from a class could have unintended consequences. Student clicks "OK". 
  2. Student checks the "Request Approval" checkbox.
  3. Student provides an explanation of why they need to withdraw from the class, and then clicks "Submit". 

The request is electronically routed to the individuals who need to approve the request. Student will NOT be withdrawn from the class until final approval is received from the college dean. Student will receive "status update" emails as the request moves through the approval process and will receive a final email when the request is either approved or denied.  

Online workflow process in my.butler.edu for adding after the 5th day of classes. 

How does it work?

  1. Student will attempt to add a class as they always would through My.Butler. Student receives a message asking if they want to send an approval request to the class instructor, their advisor, and their college dean. Student clicks "OK". 
  2. Student checks the "Request Approval" checkbox.
  3. Student provides an explanation of why they need to add the class after the deadline, and then clicks "Submit". 

The request is electronically routed to the individuals who need to approve the request.  Student will NOT be enrolled in the class until final approval is received from the college dean.  Student will receive "status update" emails as the request moves through the approval process and will receive a final email when the request is either approved or denied. 

View Frequently Asked Questions (FAQ) for faculty regarding the new online workflow process.