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Registration and Records
Registration and Records

Notes for Faculty and Staff

All Spring 2018 grades are due via My.Butler on Thursday, May 10th at 10:00 am

Graduating seniors must have all grades in order to receive honors during the May 12th commencement

Spring 2018 final grade rosters are now available via My.ButlerClick here for Grading instructions.  If you have questions about entering final grades, please visit the Registration & Records office in JH 133 or call 940-9203.

Instructors may enter and make changes to grade rosters via My.Butler through May 10th at 10:00 am.  To make adjustments to grades already entered, change the grade roster status to ‘Not Reviewed.’ Once your grade roster is ready to post, change the roster status to ‘Approved’ and click ‘Save.’  Changes to final grades after 10:00 am on May 10th must be submitted on a Grade Change Form and signed by your dean’s office.

Special note regarding ‘F’ grades: If a student fails to earn any credit hours during the term of enrollment, regulations for federal aid require that Butler determine the last date of attendance or last date or participation in a class activity (i.e., completing assignments, papers, projects, tutorials, and computer-assisted assignments). In this situation, the Office of Financial Aid must contact each instructor in order to determine if the student ceased attendance fully and failed to complete an official withdrawal. Please be sure you retain your course records should you be contacted. Your prompt response and cooperation is appreciated.

Instructors teaching Indianapolis Community Requirement/Service Learning Courses:  Courses that are graded will be designated with a Requirement Designation tab on the grade roster.  Click on the tab, enter a grade and indicate whether the ICR/SL requirement was Satisfied or Not Satisfied.  You may add the same Requirement Designation for all students from the “Select All” option at the bottom of the roster. 

Advising tips for New Student Registration (NSR)

New for 2018 NSR advising appointments - Pre-Populated courses

New for Spring 2018, incoming students will complete a short survey prior to their NSR day. The survey data will be used by department/college enrollment coordinators to pre-populate incoming students into "majors" classes and/or language classes and by the CORE office to analyze and register students into one of their preferred FYS courses.

If you need to drop a pre-populated course from the Advisor Enrollment Request page:

  • Add a row using the + button.  Make sure that Drop is selected under Action in the new row. 
  • Enter the four-digit Class Number (or select the magnifying glass to select courses from the student’s study list). 
  • To drop the course from a student’s study list, click Submit (not Save).
  • If a course is successfully dropped, a Success message appears.  If a course is not successfully dropped, an Error message appears.  Click on the Error hyperlink for details.

For complete training documentation that includes instructions to navigate PeopleSoft 9.2 navigation for New Student Registration advising, click here.

need help navigating PeopleSoft after the system upgrade?

Instructors and advisors can view training documents which include step-by-step instructions with screen shots for frequently used PeopleSoft functions.

Online workflow process in my.butler.edu for withdrawing after the 10th day of classes.

How does it work?

  1. Student attempts to drop a class as they always would via my.butler. Student receives a message reminding them that withdrawing from a class could have unintended consequences. Student clicks "OK". 
  2. Student checks the "Request Approval" checkbox.
  3. Student provides an explanation of why they need to withdraw from the class, and then clicks "Submit". 

The request is electronically routed to the individuals who need to approve the request. Student will NOT be withdrawn from the class until final approval is received from the college dean. Student will receive "status update" emails as the request moves through the approval process and will receive a final email when the request is either approved or denied.  

Online workflow process in my.butler.edu for adding after the 5th day of classes. 

How does it work?

  1. Student will attempt to add a class as they always would through My.Butler. Student receives a message asking if they want to send an approval request to the class instructor, their advisor, and their college dean. Student clicks "OK". 
  2. Student checks the "Request Approval" checkbox.
  3. Student provides an explanation of why they need to add the class after the deadline, and then clicks "Submit". 

The request is electronically routed to the individuals who need to approve the request.  Student will NOT be enrolled in the class until final approval is received from the college dean.  Student will receive "status update" emails as the request moves through the approval process and will receive a final email when the request is either approved or denied. 

View Frequently Asked Questions (FAQ) for faculty regarding the new online workflow process.