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Student return to campus plan
Butler’s plans for an on-campus, residential experience

Campus Life and Activities

Butler remains student-centered and is reimagining student experiences outside the classroom to create engagement opportunities for all students. Check this page frequently for updates on campus activities and events.

Please click on the subject areas below to learn the details about each topic.

Butler Athletics

Butler’s athletics programs will be conducted consistent with NCAA, BIG EAST, Pioneer League, and other best practices and guidelines. The priority will be on the health and safety of student-athletes and the broader Butler community, mitigating risks brought on by athletics involvement through a detailed and phased approach implemented by the Department of Athletics. These plans will continue to be adapted as necessary and in accordance with new guidance.

Here are some of the guiding principles from the plan:

  • Enhanced cleaning and disinfection protocols
  • Pre-return education for student-athletes and coaches
  • Phased return of student-athletes prioritizing those needing healthcare assistance and aligning with NCAA guidance
  • Health screening and entry process
  • Face masks, social distancing, and density considerations, where applicable and appropriate
  • Spectator-specific plans and considerations

The Butler Arts & Events Center

Butler’s Theatre, Music, and Dance Programs are developing plans for staging shows in the fall with limited audience attendance and perhaps the use of virtual technologies so patrons can access these outstanding performances. Details will be announced at a later date.

Health and Recreation Complex (HRC) (rev 8/18)

The Office of Recreation and Wellness will make extensive health-related modifications for the fall semester. The capacity of activity areas will be reduced, extensive cleaning requirements will be in place, towel service will be suspended, and staff contact will be reduced.

The following recreation areas are planning to open August 24: 

  • Cardio Area—track and main level
  • Weight stack machines
  • Stretching/free space areas—track and main level
  • The Kennel (heavy weight room)
  • The Zone and Wet Room with limited equipment
  • Restrooms
  • Aquatics Center Lap Lanes
Events

Events will be modified on a case-by-case basis in accordance with appropriate guidelines:

  • Club sports and intramurals will follow NCAA guidance and adjust schedules to focus on smaller or online sports until restrictions are lifted.
  • Student wellness programs will have decreased capacity.
Counseling and Consultation Services
  • CCS continues to be available for virtual consultations. 
  • Telemental health therapy appointments will continue to be offered. Crises requiring in-person management will be available. 
  • For in-person crisis management, a touchless check-in process will be in place and strict social distancing precautions will be taken.
Health Services

Health Services continues to be available to answer any health related questions.  In-person and telemedicine appointments will resume August 24.  The following measures have been implemented to ensure the health and safety of students at each visit:

  • COVID-19 symptoms screening prior to health appointment
  • Touchless temperature monitoring during clinic check-in 
  • Separate waiting areas for ‘sick’ and ‘well’ students
  • COVID-19 testing in a designated testing area
  • Enhanced cleaning of patient rooms and high-touch surfaces 

Efroymson Diversity Center

The Efroymson Diversity Center (DC) will be open for students with set hours and established capacity guidelines. Students in the DC will be required to wear face masks and follow social distancing guidelines at all times. Student organizations housed in the DC will receive additional information prior to the beginning of the academic year. Dr. Gina Forrest will have office hours to meet with students, and will also offer virtual appointments. Students may contact her at gforrest@butler.edu with questions or to schedule an appointment.

Student Activities

The Office of Student Activities intends to continue creating a vibrant social environment by providing engaging events and programs that promote leadership, learning, and wellness.

The goal is to support student organizations’ ability to continue meeting and programming, although this will require groups to reimagine events and meetings. Student leaders will be trained during fall 2020 on how to plan and execute their events using distancing guidelines, employing face masks, and leveraging new technologies.

Clear and standard practices will be established for student organizations to safeguard participants and the larger University community. Visit the Student Activities website for detailed information. 

Fraternity/Sorority Social Events (added. 8/17)

In adherence to the Butler University Student Commitment for Personal and Community Well-being, both the Butler University Panhellenic and the Interfraternity Council do not condone or support Greek-affiliated social events that may take place both on- and off-campus. These events include, but are not limited to: date nights, formals, house parties, or events with other campus chapters/organizations. Any violations regarding this statement may be left to the discretion of the Greek Conduct Boards and the Office of the Dean of Students. We understand that the COVID-19 pandemic has greatly impacted the experience of students; however, it is vital to keep community health and safety as our top priority.

Esports and Gaming Center

The Esports and Gaming Center (EGC) in Atherton Union will be open for play this fall, with set hours and established capacity guidelines. Students in the EGC will be required to wear face masks and follow social distancing guidelines at all times. Students with questions may contact Eric Kammeyer at ekammeye@butler.edu.

Major Campus Events (rev 10/7)

Large events at Butler during fall semester will be strictly limited in keeping with local, state, and federal guidelines. In many cases, traditional events will be reimagined as virtual events to allow the community to attend via virtual technologies.

Concerts, performances, and lectures will have attendance limitations, and seating arrangements will meet standards for physical distancing.

Student Organization Block Party

Student Affairs is committed to providing students with a reimagined involvement opportunity for students to explore Butler’s diverse student organization community. The team is working with the Butler Arts & Event Center to explore the following options:

  • Hosting multiple fairs across campus by organization categories
  • Staggering participation groups to reduce attendance
  • Holding this event outdoors in a location that provides ample space for spreading out tables

Information will be sent to all Student Organization Officers and Advisors listed in Butler Engage. Details will also be added to the Butler Engage Student Organization Calendar

Winter Commencement

Due to continued COVID-related concerns, the Winter Commencement ceremony originally planned for December 18 has been rescheduled. Commencement for May, August, and December 2020 graduates—along with May 2021 graduates—will be held in a series of Commencement ceremonies that will take place on May 8 and 9, 2021. We regret that this is another change of plans for our May 2020 graduates and their families; however, we continue to endeavor to provide them with the appropriate recognition of the conferral of their degrees.

Event Capacity and Policies

Campus events and services will be adjusted in accordance with these key strategies:

  • Adjusted attendance maximums, physical distancing, and face masks
  • Students first: limit to student attendees with virtual options for others
  • Low-touch environment (no printed tickets or programs; tickets scanned electronically)
  • High-hygiene environment
  • A mix of virtual/livestreamed and in-person strategies
  • Lines separated/distanced through lobbies and using separate entrance to theatre
  • Online and call-in ticketing only; touchless tickets will be scanned
  • Sanitize venues daily
  • Signage listing precautions
  • Remote/virtual sessions with the artist/speaker for students/faculty prior to events when available

Butler Sponsored Events (rev 7/30)

Below are the guidelines for Butler University-sponsored events taking place August 1, 2020–December 31, 2020. Events are divided into two categories: On-Campus Events; and Off-Campus Events and should follow the respective guidelines below. 

While these guidelines have been implemented to provide enhanced health and safety considerations, with the intention to mitigate the risk of COVID-19 at sponsored events, it is not possible to entirely eliminate risks due to the possibility of COVID-19 existing in any public or private place where people are present. Event planners, staff, and attendees can help keep the events safe by being mindful of their actions and following the health and safety guidelines contained herein.

This Risk Mitigation plan must be submitted to buevents@butler.edu no later than thirty (30) days prior to the first day of the proposed event. Additional approval at the county and state level may be necessary under advisement of the Butler Arts & Events Center.

Must be completed for proposed events with 50 or more attendees.

On-Campus Events

Beginning August 1, events with more than 50 people may take place on Butler University’s campus. In order to ensure a positive and safe event, the following guidelines below must be followed for an event to occur on campus. These guidelines may change throughout the semester as guidance from public health officials is updated.  Events currently scheduled for fall 2020 must review and adhere the following guidelines:

General Guidelines
  • Buildings are accessible Monday–Sunday, from 7:00 AM to 10:00 PM; starting at 10:00 PM, buildings will begin closing for enhanced cleaning.
  • Space availability is limited and must be confirmed through EMS, the campus scheduler.
  • Events and group gatherings must follow the CDC Coronavirus Disease Guidelines as well as the Butler University guidelines, policies, and procedures.
  • All participants are required to wear face masks in all public/shared indoor areas, and outdoor areas where physical distancing cannot be maintained.
  • Events should be as contactless as possible and follow six-feet social distancing guidelines.
    • Indoor events are limited in participant size in alignment with the reduced room capacities throughout campus as well as local event size limitations
  • Event planners should think through ways to include virtual/livestream elements to reduce density and not exclude those who don’t feel comfortable attending in person. 
  • Events should require pre-registration of attendees to ensure capacities are followed and provide proper information should contract tracing be needed to occur after the event.
Event Plans

A written event plan must be submitted for approval for every event taking place on campus with 50 or more attendees. The following must be considered and included in creation of an event plan (a template is provided for reference): 

  • A listing that provides the name of the event, primary contact, sponsoring department if applicable, event location, and the number of anticipated attendees.
  • Do you intend to serve food? (see below for additional guidance)
  • A run of show for the event, detailing how the event will occur and what the setup needs are.
  • Example:
    • 6:00 PM: Participant check-in begins—guests will check in with an attendant
    • 6–7:00 PM: Guests will have time to review the career fair tables, tables spread out using social distancing, with places to queue marked on the floor.
    • 7:00 PM: Presentation from host
    • 7:30 PM: Event ends
  • A listing of what precautions are being taken, and how they’re being communicated to event attendees. 
  • Example:      
    • All guests will be required to wear masks at all times.
    • Guests will have pre-registered for the event through Eventbrite. They will verbally check in when they arrive at a front desk. Guests are encouraged to bring their own name tags, no items will pass from guest to guest.
    • No food will be served, but bottles of water will be provided. 
    • Tables will be spread out to accommodate proper social distancing and have table numbers on them. Vendors will be told which table number to set up at in advance of their arrival.
    • Extra staff will be on hand to help ensure people are leaving ample spacing.
Food Service

Events that can be created without food or beverage service are preferred during this time. In the event that food or beverage service is provided, the following recommendations should be followed:

  • Self-service food stations are prohibited (buffets, passed food).
  • Meals should be grab-and-go meals or pre-plated meals.
  • Preference is given to events that use prepackaged foods.
  • Receptions/Meals will need to be limited in size to fit within the limited room capacities on campus and ensure that proper social distancing protocols are in place.
  • All catered events must go through the campus caterer, Bon Appetit, which can be contacted at catering@butler.edu.

Additional guidelines from the campus caterer can be found at butler.cafebonappetit.com/covid-response/.

Off-Campus Events

Butler University-sponsored events taking place off-campus are approved to occur for fall 2020, but in order to ensure a positive and safe event, the following guidelines must be followed. These guidelines may change throughout the semester as guidance from public health officials is updated. The organizers of any events currently scheduled for fall 2020 will need to review their protocols and ensure they’re following the guidance below.

General Guidelines
  • Are there any local or state guidelines/mandates that need to be taken into account in the location the event is taking place?
    • If so, an event plan that details how those guidelines/mandates will be addressed must be submitted. (Please see event plans above for guidance.)
  • Events and group gatherings must follow the CDC Coronavirus Disease Guidelines as well as the Butler University guidelines, policies, and procedures.
  • Events should be as contactless as possible and follow six-feet social distancing guidelines.
  • Event planners should think through ways to include virtual/livestream elements to reduce density and not exclude those who don’t feel comfortable attending in person. 
  • Events should require pre-registration of attendees to ensure capacities are followed and provide proper information should contract tracing be needed to occur after the event.

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If you have questions after reviewing this website and FAQ page, please complete this form which will then be directed to the appropriate department.

 

Updated 7/20/2020