Equipment Request and Rental Standards

Information Technology offers a wide range of classroom- and event-related technologies and support on Butler's campus. Please adhere to the following standards when working with IT.

Equipment Requests for Classes and Events

When requesting deliverable media equipment for all classes and events, you must notify IT of your needs at least 2 business days in advance. If you fail to provide adequate notice, IT reserves the right to deny your request regardless of circumstance. 

Who Can Request Equipment

Faculty and Staff can make equipment requests for on-campus classes and events through IT. With an instructor's permission, students can request equipment for on-campus, classroom use. Students will be asked to provide a valid Butler ID when picking up the equipment.

For on-campus equipment requests for student group events, groups must obtain permission from their Faculty advisor.

Outside groups wishing to request equipment must do so through the office of University Events. Fees may be assessed. 

Off-campus Use of Equipment

For Butler-specific off-campus events, IT will allow Faculty and Staff to use deliverable media equipment. IT will not deliver equipment for off-campus events; Faculty and Staff must arrange to pick requested equipment up from IT's office in HB315 and will be held responsible for the care and condition of on-loan equipment.

IT does not generally allow off-campus use of resources for non-Butler-specific events. Faculty and Staff with special needs in this regard may contact IT. IT reserves the right to examine individual circumstances when requests of this nature are made. In the event an individual's request cannot be met, IT can suggest alternate media rental outlets in Indianapolis.

Equipment Failures

If a delivered or installed piece of media equipment fails, IT will attempt to solve the problem first by troubleshooting the malfunctioning equipment. If this does not offer a reasonable solution to a problem, IT will provide replacement equipment. The number of resources available at a given time is very limited, and therefore circumstances will arise where replacement of a failed piece of equipment is not an option.

If at any time you notice a piece of media equipment failing, please contact IT and provide all pertinent information.