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Information Technology

File Storage and Sharing

Butler IT recommends that users back up their data routinely as a good practice. Backing up your data will help keep it safe. Butler University provides every student, faculty, and staff member with their own personal file storage space on the Butler network. However, there are several other options as to where students, faculty, and staff can save their files. Some things to consider when choosing a location to store information are:

  • Working individually vs. Doing collaborative work
  • Accessibility on campus vs. Accessibility off campus
  • Cloud/Network storage vs. Local storage
  • Secure documents vs. Unsecure documents
  • What support is available?
  • How much storage space is available to me?

Data Backups

If you are a student and have a problem with your computer, you can back up your data to a different source to keep it safe and secure (recommended: Google Backup and Sync). If your computer will not boot and you need to access your data, the IT Help Desk will attempt to recover your data at no charge; recovery of data cannot be guaranteed. 


BUfiles is the Butler network storage option that is provided for ALL faculty, staff, and students. BUfiles has the ability to be accessed from anywhere. All Butler users begin with 2GB of storage on BUfiles, but additional space can be requested by contacting the Help Desk. IT strongly recommends that faculty and staff store their files on BUfiles! For more information, please visit the links below:

Google Apps

Butler University is partnered with Google for Google Apps for Education. This gives Butler students, faculty, and staff access to their suite of online tools. All Butler Google Apps accounts come with unlimited Drive storage. Personal Google accounts begin with 15GB of free storage. For more information on Google Apps, please visit our webpage.


OneDrive is an online storage option that is open to users that have a Microsoft account. It is free to sign up for a Microsoft account, and additional space may be purchased if needed. It allows you to store and access files from anywhere. It gives the ability to sync files and later access them from a web browser or mobile device. Files can be shared privately or publicly to others as well. You can find out more information about OneDrive on Microsoft’s website.

Local Storage: Computer Hard Drive/USB Flash Drive/External Hard Drive

Users can store their files locally on their computer hard drives, or store them on flash drives and external hard drives for added portability. This will allow users to physically transfer files from one location to another and then upload them to another device. The amount of space on these devices will vary for each one that is purchased. This can be very convenient method for data storage because of fast access to the stored information and data can be easily transferred. However, though this is a good method backing up data, users should approach this with caution as hardware always has the potential to fail. If a hard drive fails the data may be difficult or, in some cases, impossible to recover.