Student Employment at Butler
On-campus employment opportunities exist within nearly every office and department at Butler. Some of the many areas that employ students include: academic departments, business offices, intramurals, athletics, laboratories, tutoring, information technology, music teaching, theatre, telecommunications, residential halls, admissions, the Health and Recreation Complex (HRC), and nonprofit organizations. If you are a student interested in working part-time, here are some resources that will guide you through the application process:
- Handshake - Our online career management system provides access to on-campus and off-campus employment opportunities.
- Student Employment FAQs - These are some frequently asked questions regarding student employment at Butler.
- New Hire Paperwork Packet - If you have never worked in an on-campus position, you will need to complete some preliminary paperwork. Completed paperwork must be dropped off in the ICS office (AU 315).
- Find On-Campus Employment Postings - Here are some resources and contacts to utilize when looking for on-campus positions.
Here are some resources for current student employees:
- August 1, 2019 - Students eligible for Federal Work Study funds may begin applying to on-campus and Federal Work Study jobs through Handshake.
- August 10, 2019 - All students may begin applying to on-campus jobs through Handshake.
Please note: Securing an on-campus job is extremely competitive. While the resources above are a good start, we strongly suggest networking with staff, faculty, and other students as a way to find employment that may not be posted online.
- If you plan on securing on campus employment for the first time, you will be asked to complete New Hire Paperwork.
- New Hire Paperwork includes federal and state tax paperwork. Most importantly, the I-9 form must be completed to verify identity and work authorization for anyone hired in the United States.
- You must present acceptable identification documents. This link explains which documents are acceptable. Documents MUST be unexpired originals. Photocopies and scanned images will not be accepted. Document types can also be found on page 3 of the I-9.
- Completed paperwork must be dropped off to the Student Employment Coordinator in the ICS office (AU 315).
As a student employee, you are responsible for filling out:
- Butler University Human Resources Acknowledgement Policy Form
- Only the first page of the I-9 (SKIP page 2 - this page is for your supervisor only). You will also need to present 2 original forms of identification documents.
- W4 Federal Tax From
- WH-4 Indiana State Tax From
Review the guides below for instructions on how to fill out each form:
- Students must submit their weekly work hours via their Timesheet through my.butler.edu. The students supervisor is then responsible for approving all submited work hours for the student to get paid.
- Students can opt to get paid by check (available for pick up from Student Accounts) or direct deposit. If interested in the latter, please complete the direct deposit form and bring it to Catherine Judson in Human Resources (JH 052). You can find out more about Student Paychecks here.
Butler students are not allowed to work more than cumulative 16 hours per week.
International students can utilize the same job search tools and resources for securing on campus employment as all other non-international students. Please review the required steps via our Guide for International Students.
- International students can only work on campus (not off campus).
International students must apply for a social security card OR already have a social security card to work on campus:
When completing paperwork, HR will accept a 'social security card receipt' in order for the student to start working.
However, when the student receives the actual social security card, they must present the card immediately to HR or The Student Employment Coordinator.
- When looking for on campus employment, you will be asked to submit a resume and you may need to complete a interview to be offered the job.
- ICS encourages students to review our "Guide to Professional Success" packet which includes tons of helpful resources for organizing a resume, as well as preparing for any job/internship interview.guide_to_prof.success.pdf
- If you would like someone from ICS to review your resume or complete a mock interview, students can met one-on-one with our Peer Career Advisors. No appointment needed! Stop by during open office hours in AU 315 Mon-Thurs between 4:00 pm - 6:00 pm.
- The Butler University Sexual Misconduct Policy outlines how the University responds to reports of sexual misconduct. Sexual misconduct includes sex- and gender-based discrimination, sexual harassment, sexual assault, sexual exploitation, dating violence, domestic violence, and stalking. We encourage you to explore the Sexual Misconduct site for more information.
Butler University is committed to maintaining a respectful educational environment, free from harassment. Harassment of any kind is not acceptable behavior at Butler; it is inconsistent with the commitment to excellence that characterizes Butler University’s activities. Several policies available online address civil rights matters involving students, faculty and staff when a complaint is brought to the attention of the University. Any student of the University who believes that he/she has been a victim of some form of discrimination should report the incident immediately to the Title IX Coordinator.
Each year, student employees are nationally recognized for their contributions to campus departments! Join us this year for some fun and free events just for you! Check out our Student Employee Appreciation website for more details.
- Turbo Tax – Filing your taxes online
- Another helpful and free site to file taxes is through H&R Block
- To find your compensation history and important wage forms (W-2, etc.) – Login to my.butler.edu > Click on PeopleSoft HR/Payroll > Click Payroll and Compensation
- You may also need your 1098-T form to file taxes - Login to my.butler.edu > Click on Self Service Student Homepage > Student Center > Scroll down to the FINANCES heading > Click on View Bills. The option to view your 1098-T form will be displayed when available. If not, contact the Student Accounts office.
- Butler Financial Aid office and Student Accounts office
- IRS Tax information for Students and The Volunteer Income Tax Assistance (VITA) program
- What College Students Need to Know Before Filing Taxes