{"id":3338,"date":"2024-12-19T17:13:42","date_gmt":"2024-12-19T22:13:42","guid":{"rendered":"https:\/\/www.butler.edu\/human-resources\/?page_id=3338"},"modified":"2026-07-24T13:47:53","modified_gmt":"2026-07-24T17:47:53","slug":"first-day-tasks","status":"publish","type":"page","link":"https:\/\/www.butler.edu\/human-resources\/student-employment\/first-day-tasks\/","title":{"rendered":"Student New Hire Onboarding"},"content":{"rendered":"<section class=\"content-block content-block--has-menu wp-block-butler-content-block\">\n\t<div class=\"content-block-container\">\n\t\t<div class=\"content-block-layout\">\n\t\t\t<div class=\"content-block-menu-container\">\n\t\t\t\t\t\t\t\t\t<nav class=\"content-block-menu-nav\" aria-label=\"Site menu\" id=\"page-nav\"><div class=\"content-block-menu-wrapper\"><header class=\"content-block-menu-header\"><span class=\"content-block-menu-header-label\">Student Employment Menu<\/span><button type=\"button\" class=\"content-block-menu-mobile-toggle\" title=\"Toggle menu\" aria-label=\"Toggle menu\" aria-expanded=\"false\"><\/button><\/header><ul class=\"content-block-menu-list\"><li class=\"content-block-menu-list-item content-block-menu-item-initial\"><a href=\"https:\/\/www.butler.edu\/human-resources\/student-employment\/find-a-student-job\/\" class=\"content-block-menu-list-link\">Find a Job<\/a><\/li><li class=\"content-block-menu-list-item content-block-menu-item-initial\"><a href=\"https:\/\/www.butler.edu\/human-resources\/student-employment\/first-day-tasks\/\" class=\"content-block-menu-list-link\">First Day Tasks for Student Workers<\/a><\/li><li class=\"content-block-menu-list-item content-block-menu-item-initial\"><a href=\"https:\/\/www.butler.edu\/human-resources\/student-employment\/frequently-asked-questions\/\" class=\"content-block-menu-list-link\">Frequently Asked Questions<\/a><\/li><li class=\"content-block-menu-list-item content-block-menu-item-initial\"><a href=\"https:\/\/www.butler.edu\/internships-careers\/\" class=\"content-block-menu-list-link\">Internships and Careers<\/a><\/li><li class=\"content-block-menu-list-item content-block-menu-item-initial\"><a href=\"https:\/\/www.butler.edu\/human-resources\/student-employment\/federal-work-study\/\" class=\"content-block-menu-list-link\">Federal Work Study<\/a><\/li><li class=\"content-block-menu-list-item content-block-menu-item-initial\"><a href=\"https:\/\/www.butler.edu\/human-resources\/student-employment\/\" class=\"content-block-menu-list-link\">Student Employment<\/a><\/li><\/ul><\/div><\/nav>\t\t\t\t\t\t\t<\/div>\n\t\t\t<div class=\"content-block-content-container is-layout-constrained\">\n\t\t\t\t\n\n<h1 id=\"h-student-new-hire-onboarding\" class=\"wp-block-heading\">Student New Hire Onboarding<\/h1>\n\n\n\n<p class=\"wp-block-paragraph\">All students new to working at Butler must complete their &#8220;New Employee Onboarding -Student Workers&#8221; Journey on their first day of employment in Oracle. If you have ever worked at the university, you will not be assigned to complete the journey in Oracle again. To access Oracle Employee &amp; Financials, login to <a href=\"https:\/\/my.butler.edu\" target=\"_blank\" rel=\"noreferrer noopener\">my.butler.edu<\/a> and click on the Oracle Employee &amp; Financials Tile.<\/p>\n\n\n<div class=\"butler-accordion-container wp-block-butler-accordion-container\" data-allow-multiple=\"false\" style=\"--butler-accordion-title-bg-hover: ;\">\n\n<div class=\"butler-accordion-item wp-block-butler-accordion-item\">\n\t<div class=\"butler-accordion-header\">\n\t\t<h2 class=\"butler-accordion-title wp-block-butler-accordion-item\">\n\t\t\t<button class=\"butler-accordion-toggle\" aria-expanded=\"false\">\n\t\t\t\tStep 1: Oracle New Hire Journey\t\t\t\t<span class=\"screen-reader-text\">Open<\/span>\n\t\t\t<\/button>\n\t\t<\/h2>\n\t<\/div>\n\t<div class=\"butler-accordion-item-content\" aria-hidden=\"true\">\n\t\t\n\n<p class=\"wp-block-paragraph\">On your first day of employment, you will be assigned and <strong>must complete<\/strong> \u201cNew Employee Onboarding \u2013 Student Workers\u201d journey in Oracle. This journey guides you through a series of steps to complete necessary paperwork to begin working and start getting paid.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Reference this guide for a detailed walkthrough of the New Hire Journey in Oracle: <a href=\"https:\/\/butleru.sharepoint.com\/:w:\/r\/sites\/HiringHub\/_layouts\/15\/Doc.aspx?sourcedoc=%7BAC4FAA33-98DA-4175-A844-39A1EB676A5B%7D&amp;file=New-Employee-Onboarding-Tasks---Student-Workers-Journey--QRG.docx&amp;action=default&amp;mobileredirect=true\" target=\"_blank\" rel=\"noreferrer noopener\">New Employee Onboarding Tasks &#8211; Student Worker&#8217;s Journey<\/a><\/p>\n\n\t<\/div>\n<\/div>\n\n\n\n<div class=\"butler-accordion-item wp-block-butler-accordion-item\">\n\t<div class=\"butler-accordion-header\">\n\t\t<h2 class=\"butler-accordion-title wp-block-butler-accordion-item\">\n\t\t\t<button class=\"butler-accordion-toggle\" aria-expanded=\"false\">\n\t\t\t\tStep 2: New Hire Paperwork\t\t\t\t<span class=\"screen-reader-text\">Open<\/span>\n\t\t\t<\/button>\n\t\t<\/h2>\n\t<\/div>\n\t<div class=\"butler-accordion-item-content\" aria-hidden=\"true\">\n\t\t\n\n<p class=\"wp-block-paragraph\">Before you start the New Hire Documents part of your journey, be sure to\u00a0<strong>have your social security number handy<\/strong>\u00a0and\u00a0<strong>use your home address<\/strong>\u00a0on these documents, which Butler\u2019s H.R. Policy Acknowledgement, the Federal IRS W-4 Employee Withholding Certificate, the WH-4 Indiana Withholding Exemption and County Status Certificate, and the I-9 Federal Eligibility Verification.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Need help filling out your W-4? <a href=\"https:\/\/www.youtube.com\/watch?v=rcu5Bx-fneY\" target=\"_blank\" rel=\"noreferrer noopener\">Watch: Filling out the W-4 Form (4:51)<\/a><\/p>\n\n\t<\/div>\n<\/div>\n\n\n\n<div class=\"butler-accordion-item wp-block-butler-accordion-item\">\n\t<div class=\"butler-accordion-header\">\n\t\t<h2 class=\"butler-accordion-title wp-block-butler-accordion-item\">\n\t\t\t<button class=\"butler-accordion-toggle\" aria-expanded=\"false\">\n\t\t\t\tStep 3: Federal I-9 Verification\t\t\t\t<span class=\"screen-reader-text\">Open<\/span>\n\t\t\t<\/button>\n\t\t<\/h2>\n\t<\/div>\n\t<div class=\"butler-accordion-item-content\" aria-hidden=\"true\">\n\t\t\n\n<p class=\"wp-block-paragraph\">Unsure of what an I-9 is? <a href=\"https:\/\/www.youtube.com\/watch?feature=shared&amp;v=hdj4r1F4_Ws\" target=\"_blank\" rel=\"noreferrer noopener\">Watch: How to Fill Out the I-9 Form (3:13)<\/a><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You may not begin work until you have successfully submitted the acceptable identification documents described on page 2 of the I-9 form.<\/li>\n\n\n\n<li>I.D.s must be original. NO photos, photo copies or scans are acceptable.<\/li>\n\n\n\n<li>I.D.s must be unexpired. In addition to page 2 of the I-9, you can <a href=\"https:\/\/www.uscis.gov\/i-9-central\/form-i-9-acceptable-documents\" target=\"_blank\" rel=\"noreferrer noopener\">read the full list of acceptable ID documents here<\/a>.<\/li>\n\n\n\n<li>The most commonly used I.D.s by Butler students are a passport (\u201cColumn A\u201d on page 2 of the I-9) OR a driver\u2019s license (\u201cColumn B\u201d) and a social security card (\u201cColumn C\u201d) or birth certificate (\u201cColumn C\u201d).<\/li>\n\n\n\n<li>Again, documents must be originals. No photos, photo copies or scans are accepted. If your documents are not with you on campus, you must either retrieve them from home or have them shipped to you at your campus address.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">After you\u2019ve reached the \u201cVerify your I-9 Documents with Talent Acquisition\u201d section of your \u201cNew Employee Onboarding \u2013 Student Workers\u201d Journey in Oracle, please schedule an appointment with a member of our Talent Acquisition Team to submit the appropriate form(s) of original identification. A scheduling link is provided in this step of your New Hire Journey in Oracle.<\/p>\n\n\t<\/div>\n<\/div>\n\n<\/div>\n<h2 id=\"h-international-students\" class=\"wp-block-heading\">International Students<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">International Students, before completing the &#8220;&#8221;New Employee Onboarding &#8211; Student Workers&#8221; Journey, visit the <a href=\"https:\/\/www.butler.edu\/academic-services\/international\/employment\/\">International Student Services employment webpage<\/a>, download the Employment Authorization Form and take it to Jordan Hall 133.<\/p>\n\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n<\/section>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":10,"featured_media":0,"parent":3250,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-3338","page","type-page","status-publish","hentry"],"revision_note":"","yoast_head":"<!-- This site is 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