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Eligibility and Dependent Changes

Mid-Year Changes

IRS regulations require benefit elections remain in place for the entire year unless you experience an IRS-defined change in status. A change in status, such as marriage, divorce, or the birth of a child, allows you to make a change to your elections as long as it is within 30 days of the event. Please notify askHR@butler.edu if you qualify to make a mid-year change.

Duty to Notify of Ineligibility

The employee is responsible for notifying HR within 30 days of any change that affects a dependent's eligibility. For example, you must notify HR if your dependent gets married, obtains health insurance through employment, or is no longer a tax dependent.

Dependents will automatically age out of eligibility for medical, dental, vision, and life insurance coverage, on December 31 of the year of their 26th birthday.   Spouses age-out of eligibility for supplemental life insurance coverage on December 31 of the year of their 70th birthday. The employee is still responsible to notify HR in order to appropriately change benefit deductions. Benefit providers will automatically stop paying claims upon the dependent age-out date even if the employee is still paying premiums for dependent or spouse coverage. 

Documentation Needed for Eligibility and Dependent Changes (PDF)