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Center for Global Education
Center for Global Education

Study Abroad Pre-Departure

Taj Mahal, India,  Spring '19

We're so excited that you've decided to study abroad! Prior to leaving campus for your semester or summer abroad, there are a few things the Center for Global Education (CGE) needs.

Apply/Register with the CGE

​Learn about your program-specific application process on our How to Apply to Study Abroad webpage.

In order to receive credit at Butler, you must have an application in the CGE's online application the semester prior to departure! This must be done in addition to your application directly with ISEP Exchange or 3rd Party Provider (IFSA, IES, CEA, etc.).

Course Approval Forms

Course Approval Forms will be available in the Center for Global Education office (JH 133) STARTING October 16 for the following spring semester and March 16 for the following summer term and fall semester (NOT EARLIER). (If the 16th falls on a Saturday or Sunday, the form will be available the following Monday.)

We are currently working on an electronic process. If the approval process changes, we will notify you of the new process the semester prior to your departure.

Attend Pre-Departure Orientation (PDO)

Each semester, the CGE hosts a MANDATORY pre-departure orientation (PDO) for students studying abroad for the following semester or summer. All students going for a summer or semester must attend this meeting. The CGE typically provides great discussions on how to stay safe abroad and prepare for one of the best semesters of your college career. PDO lasts for 2 hours.

**There are NO makeup sessions and NO one-on-one appointments to go through PDO information.**

*Summer 2022 and Fall 2022 MANDATORY PDO Information*

Save the Date: Thursday, April 7  |  5:30 - 7:30 PM  |  Pharmacy & Health Sciences Building

You'll receive more information about the exact room via email closer to the event.

Sticky Note, Summer and Fall 2022 Save the Date

Additional Responsibilities

  • Submit your university's or 3rd Party Provider's required forms
  • For students living in on-campus housing, you will register for the full year of on-campus housing via the lottery system and later complete an Intent to Vacate Notice for the Residence Life. This notice is NOT included in the pre-departure packet. You should contact the office of Residence Life so you are not charged housing fees during your semester abroad.
  • Apply for or update your passport, if necessary (your passport must be valid for at least 6 months past the end of your program)
  • Inform your parents or guardians of the procedure to get a passport so they have proper travel documents, if necessary
  • Make travel arrangements (like flight to/from your host country, airport transportation, etc.), if necessary
  • See if you need a visa to study abroad in your host country
  • Register with the U.S. State Department via their Smart Traveler Enrollment Program (STEP)
  • Check out country-specific information on the U.S. Department of State's website and the Center for Disease Control's (CDC) website (make sure your immunizations are up to date for your study abroad location)
  • Make sure you're covered by health insurance when you are abroad (some countries require a certain amount of coverage to get a visa)
  • Talk with your parents or guardians about filling out a Power of Attorney before departure. This grants another person the legal authority or permission to make decisions about your affairs while you are abroad. If interested, you can google for the form and fill it out in front of a notary.
  • If you need to store items in the Indianapolis area while you are overseas, renting space through might be helpful.