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Center for Global Education
Center for Global Education

Study Abroad Pre-Departure

Seville - FA 17

You've applied and been accepted to your study abroad program - now what?

Apply/Register with the CGE

If you applied for one of our Butler Exchanges, semester-long Faculty-Led programs (i.e. GALA and Semester in Spain), or our short-term Faculty-Led Programs (i.e. Leadership London, Butler in Asia Summer Internship, etc.), then you have already been registered with the CGE via your application! Please continue working on your post-decision signature documents, materials, and questionnaires.

If you have applied and been accepted to your ISEP Exchange or 3rd Party Provider (IFSA, SIT, IES Abroad, etc.) program, please start an "application" (profile, really) in our online application system for the program into which you have been placed/accepted. Once you have completed the pre-decision materials in this "application," the CGE will move you into your post-decision phase where you can start to work on your post-decision signature documents, materials, and questionnaires.

You can find our Application Instructions here. Here are some important online application system links:

Pick Up a Pre-Departure Packet

The Center for Global Education (CGE) will have the blue pre-departure packets available for our students going on Exchanges and 3rd Party Provider programs in mid- to late March for the following summer term and fall semester and in mid- to late October for the following spring semester. You cannot pick up the packets earlier than this. The CGE will announce the availability of the packets via our listserv, The Connection, and our social media.

With the implementation of our new online application system, our pre-departure packet is smaller than ever! These two vital forms are included and must be submitted to the CGE before you leave the country:

  • Course Approval Form: You will research the courses offered on your program, find equivalencies here at Butler University, and have these courses approved by the department chairs that courses would fall under.

  • Statement of Financial Responsibility: Butler University requires that all students going abroad meet with someone in the Office of Financial Aid to see how your financial aid package may be affected by studying abroad.

For students currently living in on-campus housing, the Intent to Vacate Notice for the Residence Life must be completed. This is NOT included in the blue pre-departure packet. You should contact the office of Residence Life so you are not charged housing fees during your semester abroad.

Attend Pre-Departure Orientation (PDO)

Each semester, the CGE hosts a MANDATORY pre-departure orientation (PDO) for students going on our Exchanges and 3rd Party Provider programs (Faculty-Led programs have their own program-specific PDOs). The CGE typically provides FREE pizza, great discussions on how to stay safe abroad and prepare for one of the best semesters of your college career, and an alumni panel full of wonderful Butler students who have been there, done that. PDO lasts for about 2.5 hours.

**There are NO makeup sessions and NO one-on-one appointments to go through PDO information.**

The PDO for Summer 2018 and Fall 2018 programs will take place on Tuesday, April 10 from 5:00 - 7:30 PM in Pharmacy & Health Sciences Building, room 156. You can click "Interested" or "Going" on the CGE's Study Abroad Pre-Departure Orientation for Sum '18 and FA '18 Facebook event page to get a reminder the day of the event.