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Student Disability Services

How to Submit Documentation

Instructors need to have a clear understanding of the possible educational implications of specific disabilities. They need to be aware that students with disabilities may require certain adaptations, and it is important that they be receptive and responsive to students who are eligible for such adaptations. There are a variety of characteristics, problems, and accommodations necessary for students with disabilities that may be encountered within the classroom setting. Such accommodations are discussed below.


Butler University is committed to treating all individuals within the University in a fair and equitable manner. Furthermore, it is the policy and practice of the University to comply with the Americans with Disabilities Act and Section 504 of the Rehabilitation Act of 1973. Under these laws, no qualified individual with a disability will be denied access to or participation in services, programs and activities of Butler University.

In compliance with the above federal laws and applicable regulations, appropriate academic adjustments and/or reasonable modifications will be provided to qualified individuals with properly documented disabilities. A qualified individual with a disability is a person who with or without reasonable accommodations can perform the essential requirements of a program or a course of study. The essential elements of an academic course or program need not be fundamentally altered in order to accommodate an individual with a disability.

The primary purpose of Student Disability Services is to facilitate the education of students with disabilities by acting as a point of coordination for support services. Any student with a documented physical or mental impairment that limits one or more of life's major activities may qualify. Students who feel they may require assistance through this Office should establish eligibility in the following manner:


Disclose the Disability

  • It is the student's responsibility to contact Student Disability Services to report the disability. Ideally, this should be done as soon as possible after acceptance to the University or immediately following an injury or a diagnosis of a disorder. Reporting the disability to any other department or representative of the University will not initiate the official procedure needed to establish eligibility for support services.

Submit Documentation

Submit Documentation

  • Documentation should be age-appropriate and in most cases, should state a diagnosis and functional limitations of the disability within an educational setting.  Typically, it should be printed or typed on official letterhead, or SDS documentation forms, and completed and signed by an evaluator qualified to make the diagnosis. Documentation from a family member, even if qualified professional, cannot be accepted.
  • Documentation Guidelines, which may help facilitate the documentation process, are available under Frequently Used Forms.  However, completion of the relevant form is not necessarily required because each person's situation is unique.  Other forms of documentation are often accepted; please contact SDS at 317-940-9308 for an individualized discussion about your circumstances as they relate to the necessary documentation.
  • Up-to-date information outlining the student's current level of functioning can provide an additional level of information that may allow for the development of a comprehensive plan of accommodation and support.

No Current Documentation?

If There Is No Current Documentation

  • Review this policy and the University Documentation Guidelines (available upon request) with the professional who will be conducting the evaluation. In this way, the evaluation can be individualized to fit the student's diagnostic needs as well as to include University requirements. The evaluation is to be done at the student's own expense.

Requests for Accommodation

Requests for Accommodation

  • Receipt and review of documentation must occur before requests can be considered.
  • Diagnosis (if found) should be specific in nature. Recommendations for adjustments (if found to be needed) can be very helpful if they are directly linked to the diagnostic data.
  • Requests will be considered on an individualized case by case basis. Because "not all students with a similar handicap benefit equally from an identical auxiliary aid or service" ( U.S. Department of Education, 1991) the documentation will serve as a foundation to substantiate the need for the requested adjustment.

Plan of Service

Plan of Service

  • If the documentation substantiates the need for accommodations, a plan of assistance will be developed.

Implementing Modifications

Implementing Modifications

  • If the student wishes to access the accommodations, he/she must grant written permission for the Office of Student Disability Services to issue a letter of notification to pertinent faculty members. This letter verifies that the student has a documented disability. It also delineates the suggested accommodations.
  • Students who are requesting accommodations should allow one week advance notice to ensure appropriate and timely consideration of accommodations. Otherwise, there is no guarantee that the accommodations can be considered on a timely basis.
  • Support services do not include services/equipment of a personal nature.


The disclosure of information regarding a disability is voluntary and will not result in discriminatory action. The submitted information is regarded as strictly confidential and will be shared with other University officials only on an as needed basis and with student or parental permission (depending on the student's age).


For questions, additional information, or to request University Documentation Guidelines, please contact:

Student Disability Services
Phone: 317-940-9308 
FAX: 317-940-9036
Jordan Hall, Room 136
Butler University
4600 Sunset Avenue
Indianapolis, Indiana 46208