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College of pharmacy and health sciences
College of Pharmacy & Health Sciences

Pharmacy Experiential FAQs

What are the requirements for being a preceptor?

Preceptors are required to have at least 1 year of experience in their area of expertise and/or have post-graduate training, such as an advanced degree, residency or fellowship.  Preceptors are encouraged to attend Butler’s preceptor development workshop and complete the Pharmacists Letter: Preceptor Training and Resource Network (information available in our precepting resources page)

What is the process for becoming a preceptor?

To become a preceptor, complete the online preceptor application and upload a copy of your current CV or resume.  Once received, a member of the Experiential Education Office will respond to you as soon as possible. If the site is new, a site visit will be scheduled.  Each site must also sign an affiliation agreement with Butler University prior to students being placed at the site.

What are the expectations for being a preceptor?

Preceptors should:

  • Be knowledgeable in their area of practice
  • Serve as a role model for the students and for the profession of pharmacy
  • Be committed to their profession and to the student’s learning
  • Maintain an open line of communication (if not through direct contact, through email/phone)
  • Provide time devoted to student
  • Provide detailed and thorough feedback throughout the rotation
  • Challenge student to do his/her best work on rotation
  • Adjust the design of the rotation based on student’s perceived strengths and weaknesses, interest areas and career goals
  • Provide a mentoring relationship

How do I enter my availability to take students?

Once you have become a preceptor, you will receive an email containing your username and password for the E*Value system.  This allows you to login to the system at any time and input your availability for the current or future academic year.  Emails to preceptors and notifications for evaluations are all sent via E*Value.

What opportunities exist for me to inform students about my rotation experience before selections are made?

Preceptors are strongly encouraged to include a rotation syllabus and/or description of your rotation in “My Profile” tab in E*Value.  Students are able to view these in E*Value prior to preferencing.  

What are some typical activities of different rotations?

Patient care rotations:

  • Collect and document patient medication histories and assist with medication reconciliation
  • Conduct clinical and pharmacotherapy assessments of patients and provide pharmacologic and nonpharmacologic recommendations for patient care
  • Provide medication and lifestyle modification counseling to patients and caregivers as needed
  • Instruct patients on proper use of devices and POC testing as needed.
  • Attend a multidisciplinary event (e.g., meetings, inservices)
  • Deliver a presentation with formal literature evaluation (e.g., journal club, case presentation, debate)
  • Conduct pharmacokinetic monitoring of appropriate medications
  • Prepare a progress note for a patient as needed

Non-patient care rotations:

  • Prepare and participate in discussions related to non-patient care topics
  • Develop and monitor goals for the rotation
  • Attend and participate in appropriate meetings and presentations within the organization
  • Investigate components of the administrative environment as it aligns with rotation goals
  • Deliver a presentation with formal literature evaluation (e.g., journal club, formal presentation)
  • Complete a written project (e.g., newsletter article, drug information question, patient education materials)

Be sure to utlize the syllabus templates provided in our preceptor resources.

What evaluations are required for me to complete for students on my rotation?

Institutional IPPE and APPE preceptors are required to complete a midpoint and final evaluation for each student.  These will be sent to you automatically through E*value around 5 days prior to completion.  Community IPPE preceptors will only complete a final evaluation for the student. On-the-Fly evaluations (Praise or concern cards) are also available at any time when you sign in to E*value.

What are the requirements for Introductory Pharmacy Practice Experiences (IPPE) rotations and when do students complete them?

IPPEs are rotations that allow students to build upon and apply what they have learned so far in their classes. There are two assigned IPPE rotations: community and institutional. There is also an opportunity for elective IPPE hours. 


Students will complete 80 community experience hours during the summer after the P1 year.  The 160 institutional experience hours will be completed during the summer after the P2 year.  

What are the requirements for Advanced Pharmacy Practice Experiences (APPE)?

APPE rotations are completed during the P4 year. Students will complete

10, 4-week rotation blocks at a variety of rotation sites.


Required rotations sites include:

  • 1 General Medicine
  • 2 Acute Care (inpatient)
  • 1 Ambulatory Care
  • 2 Community Practice
  • 2 Patient care elective rotations (inpatient or outpatient)
  • 2 Elective rotations (either patient care or non-patient care)

How and when do students select APPE rotations?

The preference process occurs in the beginning of the spring semester (January) of P3 year.  Students are able to view all availability that has been entered by preceptors for rotations.  Students are asked to list (in order of preference) 10-20 rotations for each required rotation.  E*Value uses an optimization process to assign student rotations.

What assistance is available for students on APPE rotations?

Preceptors may refer or recommend students for monitoring to the Experiential Education Office regarding professionalism, time management/organization, communication, or drug information skills. The Experiential Education Office will meet with the student and develop a longitudinal plan to help the student in the area identified by the preceptor.

As a preceptor for Butler, what is my official title for my CV or resume?

Active preceptors are given the title of Adjunct Assistant Professor

Who should I contact if I have any questions?

Please feel free to contact any of our Experiential Education team members.  Specific academic coordinator and directors are listed for the following areas:


Institutional IPPE or APPE

Juli Nichols-Shelp, Academic Coordinator and Liaison  (
Meghan Bodenberg, Director of Site-based Experiential Education (

Community IPPE

Lynn Poore, Academic Coordinator (
Meghan Bodenberg, Director of Site-based Experiential Education (

Preceptor Development

Tracy Sprunger, Director of Preceptor Development (