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Student Checklist - Spring Commencement

In addition to requesting tickets, students should also look into the items on this page for information regarding Commencement Day.

Commencement Eligibility

Candidates for associate's, bachelor's, master's, specialist in education, and doctor of pharmacy degrees are invited to participate in the Commencement exercises. A degree application should have been submitted online in the Student Center by October 1, 2017. On the "Other Academics" tab, choose the "Apply for Graduation" option and click on the "Apply for Graduation" link. Select the term in which you will complete all requirements; click on "Continue"; and then click on "Submit Application".

NOTE: If you need to take coursework in the summer after May Commencement, you should apply for August 2018 graduation. On the "Other Academics" tabe, choose the "Apply for Graduation" option and click on the "Apply for Graduation" link. Select the term in which you will complete all requirments; click on "Continue;" and then click on "Submit Application." You will need your dean's permission in writing to participate in the May Commencement Ceremony. You will not receive your diploma until all your degree requirements are complete. 

If you find it necessary to have a degree conferred in absentia, the student must present a petition to the dean of the appropriate college at least two weeks before Commencement. If the petition is approved, the diploma may be picked up at the Office of Registration and Records, located in Jordan Hall, Room 133, after May 16, 2018. You may also contact the Office of Registration and Records at 317-940-9574 to have the diploma mailed. Requests to mail diplomas must be submitted in writing.

Students must complete all Butler University obligations (academic, financial and otherwise) prior to actually receiving their diploma.


Caps, Gowns, Hoods, Announcements, International Sashes

Caps and gowns will be available for purchase and pick up during the Grad Finale, Tuesday, March 20, 2018 from 1 to 7 p.m. in the Atherton Union Reilly Room.  No pre-order of caps and gowns is needed; all of the necessary elements of your order will be available during the Grad Finale event. Caps and gowns not picked up during Grad Finale will be available at the Butler Campus Store beginning on Wednesday, March 21 until just before May Commencement. The Campus Store hours are Monday through Friday, 8:30 a.m. to 7:00 p.m.; Saturday, 10:00 a.m. to 5:00 p.m.; and Sunday, 12:00 p.m. to 5:00 p.m.  Please call the Butler Campus Store at 317-940-9228 for any questions regarding the cap and gown order process.

Announcements and rings may also be purchased from Jostens at 1-800-854-7464 or at the Campus Store.

Jostens' staff will be on campus on Wednesday, March 21, from 12:00 - 6:00 PM to assist with any announcement or ring questions. 

Proper Apparel for Commencement Day

Commencement is a dignified occasion. Good academic taste requires that the cap be worn straight. The tassel should be on the right side of the cap for candidates who have not received a baccalaureate degree from any college or university. Those who have received such a degree will wear the tassel on the left side. Please dress accordingly. In selecting apparel:

  • The hem of the gown is approximately 7" above the ankles. Dark shoes are preferred.  Please note that if a master's gown is to be worn, the arms below the elbows are visible.
  • Corsages and flower lei necklaces are not to be worn with academic attire.

Suggested guidelines for student academic regalia:

  • The University-approved mortar board and gown
  • One University-approved sash representing the country of a study abroad experience, country of origin for international students, or a Kente Cloth stole
  • One honor cord from one of Butler's recognized honor societies
  • One honor cord representing magna, summa, or cum laude honors from Butler
  • One pin, no larger than 1"x 1", approved by the PuLSE office, representing the student's affiliation to one of Butler's official student organizations

International Sashes

International students, students who have studied abroad, and others who desire to represent their cultural heritage are encouraged to wear an international sash representing their home country or the country where they studied. Sashes may be ordered via an online credit card form. Single country sashes are $35 and double country sashes are $44. Orders can be placed beginning February 1, 2018, with a final submission deadline before Friday, March 23, 2018. The sashes are handcrafted and orders must be placed as soon as possible to ensure delivery before Commencement.

Questions can be directed to Bobbie Gibson in the Efroymson Diversity Center. 

Commencement Day Instructions

Candidates assemble in the Efroymson Family Gym, located in historic Hinkle Fieldhouse, by 9:00 a.m. Signs will designate each college. Please find the seat with your name on it and sit down. Attendance is taken in the Efroymson Family Gym. You must be seated by 9:15 a.m., or your name will not be read during the Commencement ceremony. Honors cords will be distributed in this room as well. (The Efroymson Family Gym will be unattended during the ceremony, so please give your valuables to a friend or family member before reporting for the procession.) Please turn off your cell phones.

Time and site of ceremony

Commencement will begin promptly at 10:00 a.m. (EST) in Hinkle Fieldhouse.

Please note that access to the hallways of Hinkle will be restricted after 9:25 a.m., to prepare for the processional. Guests are strongly encouraged to visit the restrooms prior to this time and return to their seats in order to see the faculty and student processional.


Should an emergency arise to prevent you from attending Commencement, please call the Office of Registration & Records, Monday through Friday at 317-940-9203. On Saturday, May 12, 2018, please call the Commencement Information desk at 317-940-9570.

Emergency Medical Technicians will be located in the Fischer Sports Medicine Office the day of Commencement.

Late Arrival

On Saturday, May 12, 2018, if an emergency causes a graduating student to be late, please call the Commencement Information Desk at 317-940-9570 to notify Registration and Records. Upon arrival at Hinkle Fieldhouse, please report to the Commencement Information Desk located at Gate 1 or 4. 


Parking information for the ceremony can be found, here.