On-Campus Student Employment
To protect supervisors, students, and CaPS staff, we're reducing the physical handling of documents by utilizing a digital-first process. Please read carefully through the information below.
Important note: Federal law requires all documents to be submitted before you can begin working. Training is considered employment.
Finding a Job
Students work in almost every University department and office, as well as for student organizations. Despite the ongoing coronavirus pandemic, there are still many employment opportunities across campus, in the neighboring community, and now, more so than ever, virtually.
- Search our online employment portal Handshake (positions typically begin appearing mid-August and mid-January as faculty and staff return to campus)
- View our Handshake on campus job search guide and list of on campus contacts
- View a list of campus departments and centers that hire students
Bookstore, Bon Appetit, and Starbucks
The Bookstore, Bon Appetit / Dining Services, and Starbucks are not considered on campus employers for Butler. Each organization exists outside the University and handles its own hiring through the websites for Follet's Bookstore, Bon Appetit, and Starbucks Careers. If you're interested in applying for these jobs, please apply online and/or ask to speak with the appropriate store manager about job openings:
Resume, Cover Letter, and Interview Assistance
Please utilize the resources below:
- Download our free Guide to Professional Success. It includes guidance and templates for creating resumes and cover letters, as well as tips for job and internship interviews.
- Schedule a resume/cover letter review or mock interview session with a Peer Career Advisor
If you've worked on campus before, no employment paperwork is needed. However, if this is your first on-campus job, you'll need to carefully read through the entire section below. If you are not sure how to fill out the forms correctly, feel free to follow our Cheat Sheet for New Hire Paperwork.
Learn how to securely and confidentially email your paperwork documents via Butler's IT website.
New Hire Paperwork Packet
All students new to working at Butler must complete the documents below before starting work. Documents #1–3 require you to type text into PDFs and insert images of your signature. If you're unsure how to do so, please read the "How To Complete and Sign PDFs" drop-down further below. Document #4 must be printed, signed physically, and brought into the CaPS office (see info below).
- Butler H.R. Policy Acknowledgement
IRS W-4 Employee’s Withholding Certificate
WH-4 Employee's Withholding Exemption and County Status Certificate
visit Indiana Department of Revenue Withholding Tax Forms Forms webpage and download the "WH-4 Employee's Withholding Exemption & County Status Certificate" fillable PDF
Type your info into this single-paged document
Insert your digital signature
Finally: email the completed IN WH-4 PDF to CaPS Senior Director Gary Beaulieu
- IRS I-9 Employment Eligibility Verification
visit Adobe Sign Library Templates webpage and download the "IRS I-9 Employment Eligibility Verification" fillable PDF
Type your info into page #1 of the PDF. Do not digitally sign it.
Print out page #1 of the I-9 document and physically sign it. Do not email the I-9 document.
Review "Final Steps" below.
After you've emailed the Butler H.R. Policy Acknowledgement, federal W-4, and state WH-4 forms to CaPS Senior Director Gary Beaulieu and received the go-ahead from a CaPS staff member via email to do so, please schedule an "On-campus Employment and Federal Work Study" appointment on Handshake.
When it’s time for your appointment, visit the CaPS front desk in Business Building 102 (first floor, far northeast corner toward Fairview House, directly across Butler Way from the walkway between Clowes and Lilly Halls) and:
- Bring your printed I-9 page #1.
- Bring valid identification documents as explained on page #3 of the I-9.
- I.D.s must be original. No photos or photo copies are acceptable.
- I.D.s must be unexpired.
- In addition to page #3 of the I-9, you can read the full list of acceptable ID documents on Indeed.
- The most commonly used I.D.s by Butler students are a passport ("Column A" on page #3 of the I-9) OR a driver's license ("Column B") and a social security card ("Column C").
Again, documents must be originals. No photos or photo copies are accepted. If your documents are not with you on campus, you must either return to your home address to retrieve them or have them shipped to you at your campus address.
Video Webinar For Students
Note: This video may reference handling documents physically, as was it was done prior to COVID-19. Please defer to the instructions above.
Frequently Asked Questions
New Hire Paperwork documents require students and supervisors to type text into PDFs and insert their digital signatures.
Although students and supervisors can use the PDF reader application of their choice, Adobe Acrobat is recommended.
Obtaining Adobe Acrobat
The program is available on all Butler-owned computers (lab computers for students can be found at butler.edu/labs ), by launching a virtual desktop at buanywhere.butler.edu , or by downloading a free trial at acrobat.adobe.com/us/en/free-trial-download.html
Note for faculty/staff: if needed, view instructions on how to install Adobe Acrobat on your Butler-owned computer.
Inserting Digital Signature
View instructions on how to insert a signature using Adobe Acrobat under “Sign a PDF” on Adobe’s support website.
- If you plan on securing on campus employment for the first time, you will be asked to complete New Hire Paperwork.
- New Hire Paperwork includes federal and state tax paperwork. Most importantly, the I-9 form must be completed to verify identity and work authorization for anyone hired in the United States.
- You must present at least 2 acceptable identification documents. This link explains which documents are acceptable. Documents MUST be unexpired originals. Photocopies and scanned images will not be accepted. Document types can also be found on page 3 of the I-9.
Student Accounts will not be distributing physical student payroll checks. They strongly encourage you to enroll in direct deposit. If direct deposit isn’t selected, paychecks will be mailed to your active campus or your local address listed in my.butler.
Signing Up for Direct Deposit
- log into my.butler
- on your dashboard, click the "Peoplesoft HR/Payroll" button atop the "Employee Tools" column
- on the Self-Service page that appears, click the "Payroll and Compensation" button
- in the left column, click the "Direct Deposit" tab
- follow the instructions to "Add an Account"
- if you encounter an error that says, "A balance account must be specified (30000,5?)," please visit I.T.'s direct deposit error page
- be on the lookout for a confirmation in your Butler email
- You'll be paid at an hourly rate, which varies across campus. On average, students earn between $7.50–$12.00 per hour.
- You must submit your work hours each week via your my.butler timesheet (Click the hyperlink to view how). Once you submit your timesheet, your supervisor is then responsible for approving your hours to get paid.
- Paychecks are distributed every other week. View the 2020–2021 payroll schedule.
- Learn more about Student Paychecks.
- Butler students are not allowed to work more than cumulative 16 hours per week during the academic year (20 hours is the absolute max).
- During the summer months, students can work up to 37.5 hours per week.
International students can utilize the same job search tools and resources for securing on campus employment as all other non-international students. Please review the required steps via our Guide for International Students.
- International students can only work on campus (not off campus).
International students must apply for a social security card OR already have a social security card to work on campus:
When completing paperwork, HR will accept a 'social security card receipt' in order for the student to start working.
However, when the student receives the actual social security card, they must present the card immediately to HR or The Student Employment Coordinator.
- Students who participate in internships, jobs, or experiential education opportunities have a right to expect a professional environment free from sexual misconduct.
- The Butler University Sexual Misconduct Policy outlines how the University responds to reports of sexual misconduct. Sexual misconduct includes sex- and gender-based discrimination, sexual harassment, sexual assault, sexual exploitation, dating violence, domestic violence, and stalking. We encourage you to explore the Sexual Misconduct site for more information, or download our guide.
Butler University is committed to maintaining a respectful educational environment, free from harassment. Harassment of any kind is not acceptable behavior at Butler; it is inconsistent with the commitment to excellence that characterizes Butler University’s activities. Several policies available online address civil rights matters involving students, faculty and staff when a complaint is brought to the attention of the University.
- "Ghosting" is the professional equivalent of standing up someone.
- People can “ghost” at the job offer stage, on their first day of work (by simply not showing up after they've agreed to take the job), or even by walking out on their job with zero warning, zero explanation and zero contact thereafter.
- “Ghosting” is one of the most effective ways to burn bridges in your professional life. Ultimately, “ghosting” an employer is a sign of immaturity and its very unprofessional.
- Instead of simply avoiding a potentially negative conversation, students should learn how to say “no” or quit their jobs gracefully:
- Each year, student employees are nationally recognized for their contributions to campus departments! Join us this year in April for some fun and free events just for you! Check out our Student Employee Appreciation Week website for more details.
- Turbo Tax – Filing your taxes online
- Another helpful and free site to file taxes is through H&R Block
- To find your compensation history and important wage forms (W-2, etc.) – Login to my.butler.edu > Click on PeopleSoft HR/Payroll > Click Payroll and Compensation
- You may also need your 1098-T form to file taxes - Login to my.butler.edu > Click on Self Service Student Homepage > Student Center > Scroll down to the FINANCES heading > Click on View Bills. The option to view your 1098-T form will be displayed when available. If not, contact the Student Accounts office.
- Butler Financial Aid office and Student Accounts office
- IRS Tax information for Students and The Volunteer Income Tax Assistance (VITA) program
- What College Students Need to Know Before Filing Taxes
- Are you looking for a part-time job on campus, or part-time job with a employer near campus? Students are encouraged to attend our annual "Get Hired Part Time Job Fair" hosted by the CaPS office every year in August!
- This fair is an excellent opportunity for local employers and on-campus departments to connect with Butler students who are specifically interested in only part-time employment for the academic school year.
- If you are interested in attending and would like more information, please contact the CaPS office: email@example.com
If you have any questions please reach out to us in any of the following ways:
- Email CaPS Senior Director Gary Beaulieu
- Email the CaPS general inbox
- Call CaPS front desk at 317-940-9383
Our office supports the Career and Life Skills dimension of BU Be Well.
We help students and graduates focus on building and maintaining successful skills for future or current careers, including internships, employment, graduate school, gap year/service programs, and financial literacy.