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Atherton Union
Career and Professional Success

On-Campus Employment

Student Employment at Butler

On-campus employment opportunities exist within nearly every office and department at Butler. Some of the many areas that employ students include: academic departments, business offices, intramurals, athletics, laboratories, tutoring, information technology, music teaching, theatre, telecommunications, residential halls, admissions, the Health and Recreation Complex (HRC), and nonprofit organizations. If you are a student interested in working part-time, here are some resources that will guide you through the application process:

  • Handshake - Our online career management system provides access to on-campus and off-campus employment opportunities.
  • Student Employment FAQs - These are some frequently asked questions regarding student employment at Butler. 
  • New Hire Paperwork Packet - If you have never worked in an on-campus position, you will need to complete some preliminary paperwork. Completed paperwork must be dropped off to the Student Employment Coordinator in the Career & Professional Success [CAPS] office (new Lacy Building, first floor, RM 102).
  • Find On-Campus Employment Postings - Here are some resources and contacts to utilize when looking for on-campus positions.

Here are some resources for current student employees:

Important Dates:

  • August 1, 2019 - Students eligible for Federal Work Study funds may begin applying to on-campus and Federal Work Study jobs through Handshake.
  • August 10, 2019 - All students may begin applying to on-campus jobs through Handshake.

Please note: Securing an on-campus job is extremely competitive. While the resources above are a good start, we strongly suggest networking with staff, faculty, and other students as a way to find employment that may not be posted online. 

Please note: Working at the Bookstore and Starbucks are NOT considered on campus employment because all hiring is done through Follet's Bookstore and Starbucks Careers. If you are interested in applying for jobs in the Bookstore or Starbucks, please apply online and/or ask to speak with the store manager about current job openings. 

What Do I Need To Work on Campus?

  • If you plan on securing on campus employment for the first time, you will be asked to complete New Hire Paperwork.
  • New Hire Paperwork includes federal and state tax paperwork. Most importantly, the I-9 form must be completed to verify identity and work authorization for anyone hired in the United States.
  • You must present acceptable identification documents. This link explains which documents are acceptable. Documents MUST be unexpired originals. Photocopies and scanned images will not be accepted. Document types can also be found on page 3 of the I-9.
  • Completed paperwork must be dropped off to the Student Employment Coordinator in the CAPS office (new Lacy Building, first floor, RM 102).

How Do I Complete the New Hire Paperwork Forms?

As a student employee, you are responsible for filling out:

  • Butler University Human Resources Acknowledgement Policy Form
  • Only the first page of the I-9 (SKIP page 2 - this page is for your supervisor only). You will also need to present 2 original forms of identification documents.
  • W4 Federal Tax From
  • WH-4 Indiana State Tax From

Review the guides below for instructions on how to fill out each form:

How Do I Receive My Paychecks?

  • Students must submit their weekly work hours via their Timesheet through my.butler.edu. The students supervisor is then responsible for approving all submited work hours for the student to get paid.
  • Students can opt to get paid by check (available for pick up from Student Accounts in Jordan Hall Rm 102, OR direct deposit). If interested in the latter, please complete the direct deposit form and bring it to Catherine Judson in Human Resources (JH 052).
  • Learn more about Student Paychecks.

Can I Work as Many Hours as I Want?

Butler students are not allowed to work more than cumulative 16 hours per week. 

International Students - On Campus Employment

International students can utilize the same job search tools and resources for securing on campus employment as all other non-international students. Please review the required steps via our Guide for International Students. 

  • International students can only work on campus (not off campus).
  • International students must apply for a social security card OR already have a social security card to work on campus:

    • When completing paperwork, HR will accept a 'social security card receipt' in order for the student to start working.

    • However, when the student receives the actual social security card, they must present the card immediately to HR or The Student Employment Coordinator. 

For additional assistance, please contact Bobbie Gibson in the International Student Services office (bgibson@butler.edu). 

What If I Need Resume Help? Or Interviewing Prep Help?

  • When looking for on campus employment, you will be asked to submit a resume and you may need to complete a interview to be offered the job. 
  • CAPS encourages students to review our "Guide to Professional Success" packet which includes tons of helpful resources for organizing a resume, as well as preparing for any job/internship interview.PDF iconguide_to_prof.success.pdf
  • If you would like someone from CAPS to review your resume or complete a mock interview, students can met one-on-one with our Peer Career Advisors. No appointment needed! Stop by during open office hours in the Career Studio in the new Lacy Building (Rm 102) Monday–Thursday between 4:00–6:00 PM. 

Protecting Butler Student Employees

  • The Butler University Sexual Misconduct Policy outlines how the University responds to reports of sexual misconduct. Sexual misconduct includes sex- and gender-based discrimination, sexual harassment, sexual assault, sexual exploitation, dating violence, domestic violence, and stalking. We encourage you to explore the Sexual Misconduct site for more information.
  • Butler University is committed to maintaining a respectful educational environment, free from harassment. Harassment of any kind is not acceptable behavior at Butler; it is inconsistent with the commitment to excellence that characterizes Butler University’s activities.  Several policies available online address civil rights matters involving students, faculty and staff when a complaint is brought to the attention of the University. Any student of the University who believes that he/she has been a victim of some form of discrimination should report the incident immediately to the Title IX Coordinator. 

Student Employee Appreciation Week 2019

Each year, student employees are nationally recognized for their contributions to campus departments! Join us this year April 15th-19th for some fun and free events just for you! Check out our Student Employee Appreciation website for more details.

Filing & Tax Information for Students

Our Annual "Get Hired - Part Time Job Fair"

  • CAPS will be hosting our annual "Get Hired! - Part Time Job Fair" on Thursday, August 29, 2019 from 3:00–4:30 PM in the Reilly Room 
  • This event will be an opportunity for all students to meet and interact with both on-campus and off-campus employers looking to hire students for part time positions for the upcoming Fall 2019 and Spring 2020 semester.
  • Please register to attend and view more details on Handshake > Events. Registration will be open for students in August. 

Questions?

Questions regarding on-campus employment can be directed to Alyssa Laskowski at (317) 940-6562 or alaskows@butler.edu