Please visit us in our new office, Business Building 102!
On Campus Student Employment at Butler
If you are a student interested in working on campus, here are some resources that will guide you through the process:
- Handshake - Our online career management system is also a job board that provides access to on-campus and off-campus employment opportunities.
- Student Employment FAQs - These are some frequently asked questions regarding student employment at Butler.
- New Hire Paperwork Packet - If you have never worked in an on-campus position, you will need to complete some preliminary paperwork. Completed paperwork must be dropped off to the Student Employment Coordinator in the Career & Professional Success [CaPS] office (new Lacy Building, first floor, RM 102).
- Find On-Campus Employment Job Postings - Resources and office contacts to utilize when looking for on-campus positions.
- On Campus Departments & Centers - List of on campus offices that often hire student employees.
**Great News: Students work in virtually every single department and office on campus!
**Not So Great News: It can be EXTREMELY difficult to get a on campus job as it very competitive (Ex. Many students tend to keep their jobs from year to year, small office budgets can make it difficult to hire student employees, and student enrollment is increasing). While the resources above are a good start, we strongly suggest networking directly with staff, faculty, and other students as a way to find employment that may not be posted online.
**Working at the Bookstore, Dining Services, and Starbucks are NOT considered on campus employment. All hiring is done through each organization (ex. Follet's Bookstore and Starbucks Careers) If you are interested in applying for jobs at these companies, please apply online and/or ask to speak with the store manager about current job openings.
Here are some resources for currently employed students:
- If you plan on securing on campus employment for the first time, you will be asked to complete New Hire Paperwork.
- New Hire Paperwork includes federal and state tax paperwork. Most importantly, the I-9 form must be completed to verify identity and work authorization for anyone hired in the United States.
- You must present at least 2 acceptable identification documents. This link explains which documents are acceptable. Documents MUST be unexpired originals. Photocopies and scanned images will not be accepted. Document types can also be found on page 3 of the I-9.
- Completed paperwork must be dropped off to the Student Employment Coordinator in the CaPS office (Business Building 102).
As a student employee, you are responsible for filling out:
- Butler University Human Resources Acknowledgement Policy Form
- Only the first page of the I-9 (SKIP page 2 - this page is for your supervisor only). You will also need to present 2 original forms of identification documents.
- W4 Federal Tax From
- WH-4 Indiana State Tax From
Review the guides below for instructions on how to fill out each form:
- Students must submit their weekly work hours via their Timesheet through my.butler.edu. The students supervisor is then responsible for approving all submited work hours for the student to get paid.
- Students can opt to get paid by check (available for pick up from Student Accounts in Jordan Hall Rm 102, OR direct deposit). If interested in the latter, please complete the direct deposit form and bring it to Catherine Judson in Human Resources (JH 052).
- Learn more about Student Paychecks.
- Butler students are not allowed to work more than cumulative 16 hours per week during the academic year. During the summer months, students can work up to 37.5 hours per week.
International students can utilize the same job search tools and resources for securing on campus employment as all other non-international students. Please review the required steps via our Guide for International Students.
- International students can only work on campus (not off campus).
International students must apply for a social security card OR already have a social security card to work on campus:
When completing paperwork, HR will accept a 'social security card receipt' in order for the student to start working.
However, when the student receives the actual social security card, they must present the card immediately to HR or The Student Employment Coordinator.
- When looking for on campus employment, you will be asked to submit a resume and you may need to complete a interview to be offered the job.
- CaPS encourages students to download our free Guide to Professional Success packet, which includes tons of helpful resources for organizing a resume, as well as preparing for any job/internship interview.
- If you would like someone from CaPS to review your resume or complete a mock interview, students can meet one-on-one with our Peer Career Advisors. No appointment needed! Stop by during open office hours in the Career Studio in Business Building 102 Monday–Thursday between 4:00–6:00 PM starting in September 2019.
- Students who participate in internships, jobs, or experiential education opportunities have a right to expect a professional environment free from sexual misconduct.
- The Butler University Sexual Misconduct Policy outlines how the University responds to reports of sexual misconduct. Sexual misconduct includes sex- and gender-based discrimination, sexual harassment, sexual assault, sexual exploitation, dating violence, domestic violence, and stalking. We encourage you to explore the Sexual Misconduct site for more information, or download our guide.
Butler University is committed to maintaining a respectful educational environment, free from harassment. Harassment of any kind is not acceptable behavior at Butler; it is inconsistent with the commitment to excellence that characterizes Butler University’s activities. Several policies available online address civil rights matters involving students, faculty and staff when a complaint is brought to the attention of the University. Any student of the University who believes that he/she has been a victim of some form of discrimination should report the incident immediately to the Title IX Coordinator.
- Each year, student employees are nationally recognized for their contributions to campus departments! Join us this year April 15th-19th for some fun and free events just for you! Check out our Student Employee Appreciation website for more details.
- Turbo Tax – Filing your taxes online
- Another helpful and free site to file taxes is through H&R Block
- To find your compensation history and important wage forms (W-2, etc.) – Login to my.butler.edu > Click on PeopleSoft HR/Payroll > Click Payroll and Compensation
- You may also need your 1098-T form to file taxes - Login to my.butler.edu > Click on Self Service Student Homepage > Student Center > Scroll down to the FINANCES heading > Click on View Bills. The option to view your 1098-T form will be displayed when available. If not, contact the Student Accounts office.
- Butler Financial Aid office and Student Accounts office
- IRS Tax information for Students and The Volunteer Income Tax Assistance (VITA) program
- What College Students Need to Know Before Filing Taxes
- CaPS will be hosting our annual "Get Hired! - Part Time Job Fair" on Thursday, August 29, 2019 from 3:00–4:30 PM in the Reilly Room
- This event will be an opportunity for all students to meet and interact with both on-campus and off-campus employers looking to hire students for part time positions for the upcoming Fall 2019 and Spring 2020 semester.
- Please register to attend and view more details on Handshake > Events. Registration will be open for students in August.
Maximizing the Student Employment Experience
Do you consider working part-time as "just a job"? The reality is that your on-campus work experience is so much more than that! Using your time wisely while you work is going to positively impact your life professionally, academically, and personally. Take pride in the fact that you are working in addition to being in school. Find out five ways to maximize your time. Also, Affordable Colleges Online has some great information for you to think through as well.
Questions regarding on-campus employment can be directed to the Student Employment Coordinator - Alyssa Laskowski at (317) 940-6562 or firstname.lastname@example.org.