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Registration and Records
Butler University Bulletin

Academic Regulations and Definitions

All undergraduate students are urged to review the Student Handbook, at www.butler.edu/student-handbook, which details the academic rules and regulations of the University. While academic advisors are available to help students plan their academic career, the Butler student is responsible for:

  • Knowing and meeting degree requirements
  • Consulting with an advisor prior to each registration period
  • Enrolling in appropriate courses to ensure timely progress toward a degree
  • Discussing issues related to academic performance

The availability of an advisor does not relieve the student of the responsibility for knowing and following the published programs and policies. Each student should become an expert on the program being pursued, and on the regulations and procedures of the University. A student must maintain high standards of conduct to continue in, and to be graduated from, the University. 

Unit of Instruction

The school year at Butler consists of two semesters approximately 15 weeks in length and a 14-week summer term. Each course carries an approved number of semester hour credits. A semester hour is generally equivalent to one lecture per week, or two or three hours of laboratory work per week. Most degree programs require an average of 16 semester hours each semester for eight semesters. Neither more nor less credit than the amount stated in the Registration and Records student information system is permitted in any course.

Grading System

Each student is expected to attend all class meetings in which he or she is enrolled. Being absent from class therefore may affect the final grade assigned for the course. Butler is on a 4.0 grading system. When a student completes a course, one of the following grades with the corresponding grade points will be assigned:

A

A-

B+

B

B-

C+

C

C-

D+

D

D-

F

4.00 grade points

3.67 grade points

3.33 grade points

3.00 grade points

2.67 grade points

2.33 grade points

2.00 grade points

1.67 grade points

1.33 grade points

1.00 grade points

0.67 grade points

0.00 grade points

The following grades are not computed in the grade point average (GPA):

  • W—Official withdrawal. Permitted through the 10th week of a fall or spring semester. Withdrawal deadlines for the summer term can be found at www.butler.edu/summer/registration.  
  • P—Passing grade. Semester hours are counted as hours passed, but are not used in computing the GPA.
  • PV—Pass with validation. Grade given in student-teaching classes to students who may be certified to teach.
  • AUD—Audited course.
  • NC—Enrollment in a course on a non-credit basis. A student may change from credit to non-credit in a course through the 10th week of a fall or spring semester. The instructor’s signature is required. An instructor may change the non-credit grade to withdrawal if the student does not attend class.
  • NR—Grade not reported.
  •  I—Incomplete grade. This grade may be assigned by an instructor when exceptional circumstances prevent a student’s finishing all work required in a course. The “I” must be removed by the close of the semester after it was assigned. If the “I” is not removed within the stated time, or the student chooses to graduate without completing the class, the “I” will be changed to “X.”
  • X—Unredeemed incomplete grade. This indicates no credit earned, no hours attempted, and no grade points.
  • T—Transfer credit.
  • Z—Undergraduate course taken by a graduate student; no credit or grade points earned.

Academic Standing

A student’s GPA is figured by dividing the total number of hours attempted into the total number of grade points earned. When a student’s cumulative GPA falls below a 2.0, he or she is placed on academic probation. Excessive probation, or continued probation without improvement, can lead to the student being declared academically ineligible.

Repeat Policy

A student, with the approval of his or her advisor, may repeat a course one time that is not otherwise repeatable for credit. Upon completion of the subsequent attempt, only the second attempt will count in his or her GPA. When repeating a course, a student may not withdraw from the course or change the course credit registration to non-credit unless the student withdraws from the University. This policy shall apply only to courses taken at Butler. The same policy applies to graduate students.

Independent Study Policy

Not more than six hours of credit in independent study may be counted toward an undergraduate degree, except for students majoring in science, who may take a maximum of nine hours of independent study.

Dean’s List

Any degree-seeking undergraduate student earning at least 12 academic hours of graded credit in a given semester may be placed on the Dean’s List of the college of enrollment if the semester GPA is in the top 20 percent of all eligible students in that college. Courses taken under the pass/fail option do not count toward 12 academic hours of graded credit. The Dean’s List is calculated three weeks after the end of the semester.  

Classification of Students

To attain a class standing, a student should have twice the number of grade points as hours attempted and have earned the following number of hours. Classifications are applicable to all colleges of the University.

First-Year Student

Sophomore  

Junior

Senior

5th year Pharmacy

6th year Pharmacy

0–28 hours

29–58 hours

59–90 hours

91+ hours

133–170 hours

171+ hours

 

Registration

Each fall and spring semester, enrollment begins with a two-week rollout of individually assigned My.Butler enrollment appointments. Registration remains open until the fifth day of class each semester. Students must meet with their advisor before registering. Registration in any course for credit or in any course under the pass/fail option, or any change involving the addition of a course, is not permitted after the published deadlines. If a student wishes to make a change in his or her registration, permission must be secured from a student’s academic advisor and/or from the dean of the college in which the student is enrolled. Permission also is required if a student intends a complete withdrawal from the University. A student may register for an independent study course with permission of the department chair or dean concerned.

Consortium for Urban Education

The Consortium for Urban Education comprises the following higher educational institutions in and around Indianapolis: Butler University; Franklin College; University of Indianapolis; Indiana University Purdue University Indianapolis, including the Herron School of Art; Indiana Vocational Technical College; Marian University; and Martin University. The consortium allows a student of one member institution, under specified conditions, to enroll at another Consortium for Urban Education institution in a course not available at the home institution. Butler students interested in enrolling for a course not currently taught at Butler, but available at a member institution, are invited to consult the Registration and Records office, Jordan Hall, Room 133, 317-940-9442, or visit www.butler.edu/registrar for details.

Pass/Fail Option

The University permits students to elect up to four courses from their total undergraduate degree for pass/fail credit. Courses offered only as pass/fail credit are not included in this total. Courses required for graduation by the University Core Curriculum, individual colleges or departments, or in the student’s academic major or minor may not be taken as pass/fail. Students who have elected the pass/fail option earn credit and a “pass” grade for work equivalent to a D- or above. Courses taken for pass/fail do not count in the GPA if passed; if failed, they are counted as F. Upper-division courses taken pass/fail shall count for upper-division credit if passed. A change from pass/fail to grade credit or from grade credit to pass/fail shall not be permitted after the last day noted in the academic calendar. Pass/fail is not available to graduate students as an option, but some courses in the Jordan College of the Arts are designated as pass/fail.

Special Non-Credit

During the fall and spring semesters, full-time degree-seeking students may, with the approval of the department chair or dean whose subject matter is involved and if resources are available, register for a maximum of two courses per semester on a non-credit basis without additional tuition, with the exception of independent study and applied music (individual instruction) classes. Students should register for special non-credit courses at the end of the registration period.

Student Social Security Numbers

New students will receive a random student identifier when they are admitted that will be used as the student’s I.D. The Social Security number is a secondary identifier for all students. In accordance with federal and state law, students have the right to refuse disclosure of the Social Security number.

Final Year of Academic Residence

Normally, a student is expected to take his or her final 30 hours of academic work at Butler University; however, the dean of the college concerned may, for reasons deemed valid, allow intrusions up to 30 semester hours if the student has completed at least 64 semester hours at Butler with a cumulative GPA of at least 2.0.

Graduation

The student must submit an application for graduation through My.Butler by the specific dates as published in the academic calendar. In the year in which the degree is awarded, candidates are expected to attend the commencement exercises in academic costume. If a student finds it necessary to have the degree conferred in absentia, he or she must notify the Office of Registration and Records at least two weeks before the commencement exercises. If the petition is approved, the diploma may be picked up several days after the commencement exercises or the student may contact Registration and Records to make arrangements to have the diploma mailed. No diploma will be released before the date of graduation.

Graduation with Major in Two Colleges

Majors may be obtained in two colleges of the University through the secondary major program. This option is available to a student in one college who completes a minimum of 39 hours in another college (30 hours in a major field and at least nine additional hours designated by the dean of that college). The secondary major is indicated on transcripts and in the graduation program; however, only one degree is awarded.

Graduation with Minors

Minors can be obtained in a college or department separate from the student’s primary major by satisfying the program as designated by that college or department. A minor consists of 18–24 semester hours; it will be indicated on transcripts.

Requirements for Graduation

All candidates for undergraduate degrees must complete the University Core Curriculum. All students with a previous bachelor’s degree are waived from the core. At least 45 semester hours of work must be completed at Butler. At least 30 of the 45 hours must be in the college granting the undergraduate degree.

At least 40 hours of the total curriculum must be courses numbered at the 300 level or above. Candidates for undergraduate degrees must have at least a 2.0 GPA. Candidates for graduate degrees must have at least a 3.0 GPA.

All candidates in the College of Liberal Arts and Sciences must pass a minimum of 120 semester hours. Candidates in the College of Education must pass a minimum of 126 semester hours. Candidates in the Jordan College of the Arts must pass a minimum of 124–128 semester hours depending on the major. Candidates in the Lacy School of Business must pass a minimum of 121 semester hours. Candidates for the bachelor of science in health sciences must pass a minimum of 120 semester hours; master of physician assistant studies candidates will complete an additional year (52 semester hours) of coursework. Candidates for the doctor of pharmacy degree must pass a minimum of 210 semester hours. Candidates in the College of Communication must pass a minimum of 126 semester hours. Candidates who hold a bachelor’s degree from Butler University may earn a second baccalaureate degree from Butler; they must complete a minimum of 30 additional hours at Butler and must meet all the specific requirements for the second degree.