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Butler Institute for Research & Scholarship

Butler Awards Committee

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The BAC provides internal grants within the fine arts, humanities, and social sciences (qualitative research methods). The committee promotes faculty research in all disciplines within these areas, and while it recognizes that scholarly activity can take different forms across disciplines, it assumes that scholarship is work that advances knowledge. The committee considers basic or applied research within a discipline, reflective analysis of another's research, and other approaches and scholarly products.

Eligible scholarly activities can include, but not limited to: music composition and performance; dance choreography; theater production and performance; literature criticism and creative writing; educational research on curriculum and pedagogy; human subjects research; basic or applied research in business, economics, or communication; and all artistic media.

Methods may involve the collection of original data (through interviews, surveys, or other methods); the analysis of data; reviewing, analyzing, and/or translating/interpreting original texts or objects of art or antiquity; or the creation of an original work.

Proposals must be clear to reviewers both within and outside the discipline, and are expected to include a statement of need, artistic opportunity, gap in the literature, or research question; a description of the scholar's approach and project rationale; and outcomes of the activity.

Types of BAC Grants

Mini-Grants

Program

Provides support, up to $500, for projects with special needs that are not part of a larger project or supported by other funding sources.  Faculty are eligible to receive the award once per academic fiscal year.

Examples of purchases that would be acceptable through this funding opportunity:

  • Field work travel and operational costs
  • Purchase of minor equipment not supported by the departmental equipment budget
  • Purchase of academic books
  • Costs of materials
  • Supplies
  • The cost of transporting students
  • Translation of written materials into other languages
  • On-time purchases of materials or non-technology equipment (specialized clothing or protective equipment, art supplies, school supplies, etc.).

Due Date

Applications are due by the first of each month. Applications should be signed, scanned, and emailed to BIRS@butler.edu.

Application Process

Each applicant must download the form and attach a program statement that describes the following information:

  • The nature of the research and need for the support.
  • The goals, objectives, and significance of the research project. 
  • It should outline how the work will be conducted and the time schedule for completion.
  • A detailed budget

Download the Mini-Grant Application

The application format must include the following specifications:

  • No more than two pages typed and spaced at 1.5 line spacing
  • Times New Roman font, size 11 or 12 with one inch margins
  • Should be signed by the applicant (full-time faculty), department chair and dean.

Reporting Requirements

The final report should include a brief summary of the project and the outcome of the research or significant findings as a result of the funding. The final report should be submitted to the BIRS Office at BIRS@butler.edu no more than 60 days following the end of the grant period. Failure to submit this report may jeopardize future BAC funding.

 

Short Course/Workshop Attendance

Program

Supports scholarly or artistic activities for full-time faculty in one of the following areas: pursuing advanced coursework, retraining to develop a new specialty, learning a new research skill, or developing new pedagogical skills. Grants are funded up to $500 for domestic activities and up to $750 for international activities, and faculty are eligible to receive the award once per academic fiscal year.

Additional Considerations

Domestic travel includes travel within the continental U.S. and travel to Hawaii, Alaska, Puerto Rico and Canada.  All other travel is international travel.

Due Date

Proposals are due on the first of each month and must be one month prior to the date of the short course. Applications should be signed, scanned, and emailed to BIRS@butler.edu.

Application Process

Each applicant must download the form and attach a program statement that includes the following information:

  • A description of the short course/workshop that the applicant will attend and how it will contribute to his/her professional development.
  • A copy of the workshop/course announcement, and a copy of the program if part of a full academic curriculum or professional development program.
  • An outline of how completion of the course/workshop will advance the applicant’s scholarly work or teaching activities.
  • A detailed budget that includes all anticipated expenditures.  

Short Course/Workshop Attendance Application

The application format must include the following specifications:

  • No more than two pages typed and 1.5 line spacing
  • Times New Roman font, size 11 or 12 with one inch margins
  • Should be signed by the applicant, department chair and dean.

Reporting Requirements

A report describing the knowledge or skills gained by attending the short course is due in the Institute for Research and Scholarship office via  BIRS@butler.edu no more than 60 days following the end of the course. Failure to submit this report will jeopardize chances for future BAC funding. It is also recommended that, when appropriate, the faculty member should share the knowledge gained with his or her colleagues by giving a seminar or colloquium. 

Travel to Present

Program

Supports travel costs to a national or international conference  to present the results of a research, creative, scholarly, or professional project. Grants are funded up to $700 per full-time faculty member per fiscal year (May 1–May 31) and up to $500 per faculty member per fiscal year as a supplement for international travel. Both travel-to-present grants and international conference supplements must be matched at least 50% by the applicant's college.

Additional programmatic requirements for Travel to Present grants include the following:

  1. The maximum allocation available annually per faculty member is $700 (apart from supplemental funding for international conferences). The committee will also fund up to a $500 supplement for international travel (Domestic travel includes travel within the continental U.S. and travel to Hawaii, Alaska, Puerto Rico and Canada. All other travel is international travel.) Faculty presenting at more than one conference per year must submit a request for funding for each conference. (Guidelines below effective January 1, 2016)
  2. Faculty must submit a request for funding prior to conference travel and a detailed expense report form must accompany interdepartmental invoices once the travel is completed. 
  3. The grant is intended to supplement college travel funding. The amount granted by BAC must be matched at least 50% by college travel funds (i.e. if $700 is provided by BAC, the college must contribute a minimum of $350).
  4. If the applicant's college cannot fully match the requested BAC grant amount, the dean of the applicant's college should indicate this on the BAC application form. Requests for such travel will be granted at the discretion of the BAC.
  5. Travel-to-Present funds are meant to help faculty advance research and scholarship; examples include those presenting papers/posters, organizing or leading panel discussions requiring preparation, or speaking from expertise by request of a professional organization or association.
  6. Applications for session chairs, conveners and presiders will not be funded.

Due Date

Applications are accepted on a rolling basis and faculty should submit at least 4-6 weeks in advance of conference travel. Applicants must be signed, scanned, and emailed to BIRS@butler.edu.

Application Process

The application must include the following:

  • The conference to be attended
  • A copy of the acceptance/invitation to present at the conference
  • An abstract of the paper/poster to be presented (no more than 250 words)
  • A detailed budget that includes all requested expenditures and sources of matching funds
  • Signature of the applicant, department chair and dean

Travel-to-Present Application 

The application format includes the following specifications:

  • Should be signed by the applicant, department chair and dean.

Please submit your request no less than 6 weeks in advance of travel to allow for processing.

Instructional Development

Program

Provides up to $1,000 in support for the development of new courses or the revision of existing courses, including Core courses and "topics" courses. The applicant is expected to teach the course supported by the grant during the following academic year.

Application Process

Your application must consist of a program statement:

  • A description of the nature of the course, the need for development and how work will be accomplished. It should also describe how the proposed course meets the guidelines for BAC grant applications (see Butler Awards Committee overview).
  • A budget narrative that lists and justifies all requested expenditures. Requests for materials readily available from the library or through interlibrary loan must be explicitly justified. It is the responsibility of the applicant to check on the availability of requested books and materials with the university library.
  • Proposals that do not conform to these guidelines will be returned without evaluation.

Instructional Development Grant application 

The application format includes the following specifications:

  • No more than two pages typed and spaced at 1.5 line spacing
  • Times New Roman font, size 11 or 12 with one inch margins
  • Should be signed by the applicant, department chair and dean

Due Date

Applications are accepted annually and due by 5:00 PM on the first Friday in February. Applications must be signed, scanned and emailed to BIRS@butler.edu.

Grant Period

The grant period is from May 1 to May 31 of the following year. In exceptional circumstances, an extension of the grant period (for annual grants) is permitted. If an awardee requires additional time to complete his/her project, a request for an extension should be submitted for committee consideration no later than one month prior to the end of the grant period. No new grant money will be released until the first project, including the final report, is completed.

Reporting

A report describing the final design of the new course or how the existing course has been improved is due in the Butler Institute for Research and Scholarship office no later than 60 days after the end of the grant period. Failure to submit this report will jeopardize chances for future BAC funding.

Faculty Research

Program

Provides up to $5,000 (or $6,000 with justification) in support of original, creative, and scholarly projects for qualitative or quantitative research.

Please Note: The grant only provides funding for one fiscal year.

Eligibility

Faculty who are in a tenure-track or tenured position at the time of the grant award.

Due Date

Faculty research grant applications have a deadline of the first Friday of February, by 5:00 PM. Signed, scanned applications should be sent to BIRS@butler.edu.

Application Process

Your application must include:

  • Program Statement—Your proposal must include a program statement. Please attach a description of the proposed project following the outline listed below. Proposals will be evaluated by readers who are not necessarily experts in the specific field of the proposal. The application should be written for a general audience to understand.
    • Background—The background for the project including the problem or need, related work and the underlying rationale.
    • Objectives—The objective(s) of the project.
    • Significance—The importance or significance of the research and the relation of the research to the applicant's previous and future work. State how the project contributes to scholarship within the field.
    • Methods—Describe the methods applicant will use to achieve his/her objectives including any of the following that apply: the creative procedures or experimental methods, equipment required, data gathering and analysis, time schedule, evaluation and reporting of results.
    • Analysis—Describe information to be collected and how it will be used or analyzed.
    • Timeline—An anticipated timeline for the proposed project should detail how the work will be completed over the granting period.
    • If appropriate, suggest how research completed through this grant will create opportunities for future external funding.
    • References and bibliography—In this section, applicants must include all relevant references cited in the application and may include a complete bibliography. This section is not part of the Program Statement and is not included in the five page limit.
  • Budget—The budget is an important part of the application and care should be taken to ensure the budget is clearly defined and the proposed expenditures are justified. A budget justification narrative must be included with the application that carefully details all expenditures and how they are related to the proposed work.  Expenditures not fully justified will not be funded. Use the budget form from the online application.
    • Stipends—Up to $3000 of the overall award can be designated as a stipend to compensate the applicant for the extensive time invested in conducting scholarship, creating art, writing a play, or creating a proposal for a book.
      • A faculty summer stipend up to $3,000 is permitted. Faculty should indicate any other grant that funds this work during the summer months.
      • Stipends for other personnel, including students are also permitted up to $3,000 per person. It is expected that all personnel would be paid by the hour. Summer payments to undergraduate students not enrolled in at least six hours must include funds to pay FICA. Students' work need not be limited to the summer. Butler students cannot receive Butler funding from more than one source.
    • Multiple collaborators—The $3000 maximum faculty stipend may be divided among several colleagues. Two or more faculty members may submit multiple proposals for the same project, but limited resources make it unlikely that more than one grant would be funded in any one given year.
    • Travel/conferences—Allowable travel costs include food and incidentals, actual lodging costs, actual travel fares and mileage. The BAC committee will not fund food per diem for more than 14 days. Faculty members are encouraged to use college or department funds for other travel expenses or to apply for a BAC travel-to-present award. Travel within a 50 mile radius of Indianapolis will not be supported.
    • Books—Generally speaking, applicants should be careful in their request for the purchase of books and other texts. Applicants must justify the  purchase of books not otherwise available in the library in their budget narrative. 
    • Computer hardware and software will be supported only if they are essential to the unique requirements of the research project
    • Exclusions—These awards are not to be used to support the completion of a graduate degree program. In addition, proposals will not be accepted for projects for which the faculty member is already being compensated, such as writing a book for which there is anything more than a nominal honorarium already being paid by the publisher to the author.
    • Supplemental funds—The maximum amount of the award is ordinarily $5,000. Proposals up to $6000 will be considered in the case of extraordinary travel or equipment needs. In such cases, however, it is the responsibility of the applicant to justify the extra expenses. In no case, however, may the stipend requested exceed $3,000.
  • Curriculum vitae—Include a two-page curriculum vitae that includes education, skills and experience.  In addition to the basics, the CV  should include research and teaching experience, publications relevant to the project, grants and fellowships, professional associations and licenses, awards and other information relevant to the funding for which you are applying.  Make sure dates are on all publications included. 
  • Appendix A (report on previous BAC-funded research)—Applicants who have previously received a faculty research grant must include a report on the results of work funded by the most recent BAC grant, and (if applicable) how the new work relates to the previous project. If not already previously submitted to the BIRS office, reports should also be sent to BIRS@butler.edu.
  • Appendix B (report on extramural grant applications)—Applicants who have received two or more faculty research grants must provide evidence that they have attempted to secure extramural funding to support their research.

The proposal should be signed by the applicant, the chair of the department or program, and the dean of the college or library.

Faculty Research  Application

The application format includes the following specifications:

  • No more than five pages typed and spaced at 1.5 line spacing
  • Times New Roman font, size 11 or 12 with one inch margins
  • Should be signed by the applicant, department chair and dean.

BAC research grant scoring rubric (used by the Butler Awards Committee during review process)

Duration

The grant period is from May 1 to May 31 of the following year. In exceptional circumstances, an extension of the grant period (for annual grants) is permitted. If an awardee requires additional time to complete his/her project, a request for an extension should be submitted no later than one month prior to the end of the grant period. No new grant money will be released until the first project, including the final report, is completed.

Report

A report detailing exactly what was accomplished and the results of the project is due to the Institute for Research and Scholarship office via BIRS@butler.edu no more than 60 days following the end of the grant period. This report can be a paper that has been submitted for publication. Failure to submit this report will jeopardize chances for future BAC funding.

NOTE: Mixed methods research is a research design with philosophical assumptions as well as methods of inquiry. As a methodology, it involves philosophical assumptions that guide the direction of the collection and analysis of data and the mixture of qualitative and quantitative approaches in many phases in the research process. As a method, it focuses on collecting, analyzing, and mixing both quantitative and qualitative data in a single study or series of studies. Its central premise is that the use of quantitative and qualitative approaches in combination provides a better understanding of research problems than either approach alone. (Source)

Submission and Approval

Each BAC grant mechanism has its own submission requirements and deadlines. All applications require signatures by the applicant, department head/program chair, and dean of the college. Complete submission criteria and forms are available online for each mechanism. Procedural questions may be directed to BIRS@butler.edu .

Upon submission, applications are reviewed by BIRS and sent to the appropriate committee for review and approval. BIRS staff and committees may engage in dialogue with the applicant if questions arise. (Failure to complete follow-up requests may result in an application's denial.) Notification of approval or denial is sent by BIRS to the applicant along with the appropriate correspondence from the committee.

For annual grant opportunities like Instructional Development and Faculty Research, the grant application will be submitted to the respective committee. Applications are then reviewed for completion and remitted to the committee. The committee will review and score the applications during a closed review session where funding recommendations will be approved. Application notifications (either approval or denial) will be submitted by the BIRS office to the applicant.

For all grant applications, the applicant will have 30 days from receipt of the notification to appeal a decision of denied funding. All appeals will be sent to the BIRS director. The BIRS director and the applicant will discuss any issues with the application or decision. After 30 days, the application will be closed to further review or discussion. 

Post-Award Administration and Reporting

Each approved application will receive two award notifications—one from BIRS and one from OBGA. The letters will outline the award amount and expenditure information. Each grant mechanism has an expenditure or project period, ranging from one month to a fiscal year, which governs the allowable time for funds expenditure and project completion. If the applicant is unable to complete the project and/or spend the funds by the end of the period, an extension may be requested. Each grant also requires post-award reporting, where applicable. The report outlines project results as well as how funds were spent. Most reports are due no more than 60 days after the grant period has ended. Details on project periods and post-award reporting requirements are provided online under each grant mechanism—one from BIRS and one from the Office of Budgets and Grants Administration (OBGA-Kathy Hankins).

Committee Members

The Butler Awards Committee (BAC) considers proposals for the fine arts, humanities, and social sciences (qualitative research methods).  Committee members serve for a three-year term, and cannot serve for more than two consecutive terms. The expiration date of each member's term is noted in parentheses. Committee chairs are elected by committee members. Chairs serve a one-year term and are eligible to be re-elected.

  • Chris Forhan (August 2019)
  • Susan Zurbuchen (August 2018)
  • Ann Savage (August 2019)
  • Josh Petrusa (August 2018)
  • Ryan Flessner  (August 2020)
  • Zachary Scarlett (August 2020)
  • Irune Gabiola (August 2018)
  • Lynne Kvapil (August 2019)
  • Sakthi Mahenthiran (August 2020)