{"id":1436,"date":"2021-09-24T16:08:43","date_gmt":"2021-09-24T16:08:43","guid":{"rendered":"https:\/\/www.butler.edu\/academic-services\/global-education\/pre-departure\/"},"modified":"2026-05-19T14:27:23","modified_gmt":"2026-05-19T18:27:23","slug":"pre-departure","status":"publish","type":"page","link":"https:\/\/www.butler.edu\/academics\/study-abroad\/pre-departure\/","title":{"rendered":"Study Abroad Pre-Departure"},"content":{"rendered":"<section class=\"content-block content-block--has-menu wp-block-butler-content-block\">\n\t<div class=\"content-block-container\">\n\t\t<div class=\"content-block-layout\">\n\t\t\t<div class=\"content-block-menu-container\">\n\t\t\t\t\t\t\t\t\t<nav class=\"content-block-menu-nav\" aria-label=\"Site menu\" id=\"page-nav\"><div class=\"content-block-menu-wrapper\"><header class=\"content-block-menu-header\"><span class=\"content-block-menu-header-label\">Study Abroad Menu<\/span><button type=\"button\" class=\"content-block-menu-mobile-toggle\" title=\"Toggle menu\" aria-label=\"Toggle menu\" aria-expanded=\"false\"><\/button><\/header><ul class=\"content-block-menu-list\"><li class=\"content-block-menu-list-item content-block-menu-item-initial\"><a href=\"https:\/\/www.butler.edu\/academics\/steps-to-study-abroad\/\" class=\"content-block-menu-list-link\">How to Study Abroad<\/a><\/li><li class=\"content-block-menu-list-item content-block-menu-item-initial\"><a href=\"https:\/\/global-education.butler.edu\/_portal\/\" class=\"content-block-menu-list-link\">Study Abroad Destinations<\/a><\/li><li class=\"content-block-menu-list-item content-block-menu-item-initial\"><a href=\"https:\/\/www.butler.edu\/academics\/study-abroad\/funding-study-abroad\/\" class=\"content-block-menu-list-link\">Funding Study Abroad <\/a><\/li><li class=\"content-block-menu-list-item content-block-menu-item-initial\"><a href=\"https:\/\/www.butler.edu\/academics\/study-abroad\/study-abroad-identity-resources\/\" class=\"content-block-menu-list-link\">Identity Abroad<\/a><\/li><li class=\"content-block-menu-list-item content-block-menu-item-initial\"><a href=\"https:\/\/www.butler.edu\/academics\/study-abroad\/domestic-study-away\/\" class=\"content-block-menu-list-link\">Domestic Study Away Opportunities<\/a><\/li><li class=\"content-block-menu-list-item content-block-menu-item-initial\"><a href=\"http:\/\/blogs.butler.edu\/studyabroad\/\" class=\"content-block-menu-list-link\">Bulldogs Abroad Blog<\/a><\/li><li class=\"content-block-menu-list-item content-block-menu-item-initial\"><a href=\"https:\/\/www.butler.edu\/academic-services\/international\/\" class=\"content-block-menu-list-link\">International Student Services<\/a><\/li><li class=\"content-block-menu-list-item content-block-menu-item-initial\"><a href=\"https:\/\/www.butler.edu\/academics\/study-abroad\/contact-center-global-education\/\" class=\"content-block-menu-list-link\">Staff<\/a><\/li><li class=\"content-block-menu-list-item content-block-menu-item-hidden-overflow\"><a href=\"https:\/\/www.butler.edu\/academics\/study-abroad\/faculty-resources\/\" class=\"content-block-menu-list-link\">Faculty Resources<\/a><\/li><\/ul><\/div><button type=\"button\" class=\"content-block-menu-desktop-toggle\" aria-expanded=\"false\" data-content-block-toggle-more-label=\"More links\" data-content-block-toggle-less-label=\"Hide links\">More links<\/button><\/nav>\t\t\t\t\t\t\t<\/div>\n\t\t\t<div class=\"content-block-content-container is-layout-constrained\">\n\t\t\t\t\n\n<h1 class=\"wp-block-heading\" id=\"h-study-abroad-pre-departure\">Study Abroad Pre-Departure<\/h1>\n\n\n\n<p class=\"wp-block-paragraph\">We&#8217;re so excited that you&#8217;ve decided to study abroad! Prior to leaving campus for your semester or summer abroad, there are a few things the Center for Global Education (CGE) needs.<\/p>\n\n\n<div class=\"butler-accordion-container wp-block-butler-accordion-container\" data-allow-multiple=\"false\" style=\"--butler-accordion-title-bg-hover: ;\">\n\n<div class=\"butler-accordion-item wp-block-butler-accordion-item\">\n\t<div class=\"butler-accordion-header\">\n\t\t<h2 class=\"butler-accordion-title wp-block-butler-accordion-item\">\n\t\t\t<button class=\"butler-accordion-toggle\" aria-expanded=\"false\">\n\t\t\t\tApply\/Register with the CGE\t\t\t\t<span class=\"screen-reader-text\">Open<\/span>\n\t\t\t<\/button>\n\t\t<\/h2>\n\t<\/div>\n\t<div class=\"butler-accordion-item-content\" aria-hidden=\"true\">\n\t\t\n\n<p class=\"wp-block-paragraph\">Check out our <a href=\"https:\/\/www.butler.edu\/academics\/study-abroad\/how-to-apply\/\">How to Apply to Study Abroad<\/a> webpage to see your program-specific application process.<\/p>\n\n\t<\/div>\n<\/div>\n\n\n\n<div class=\"butler-accordion-item wp-block-butler-accordion-item\">\n\t<div class=\"butler-accordion-header\">\n\t\t<h2 class=\"butler-accordion-title wp-block-butler-accordion-item\">\n\t\t\t<button class=\"butler-accordion-toggle\" aria-expanded=\"false\">\n\t\t\t\tCourse Approvals\t\t\t\t<span class=\"screen-reader-text\">Open<\/span>\n\t\t\t<\/button>\n\t\t<\/h2>\n\t<\/div>\n\t<div class=\"butler-accordion-item-content\" aria-hidden=\"true\">\n\t\t\n\n<p class=\"wp-block-paragraph\">You will get your courses approved prior to your departure using the CGE&#8217;s electronic approval process (being implemented for all courses in Fall 2025).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You may seek approval for courses <em><strong>before<\/strong><\/em> or <em><strong>after<\/strong> <\/em>you officially register for your courses (depending on your program&#8217;s timeline). Please request approvals for <strong>expected<\/strong> coursework and a few extras, just in case. You can request <strong><span style=\"text-decoration: underline;\">up to 8<\/span><\/strong> approvals in the CGE&#8217;s application system.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-course-approval-timeline\">Course Approval Timeline<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Before applying to your program<\/strong>, meet with your academic advisor(s) to determine what coursework\/major requirements you should look for when researching study abroad programs.<\/li>\n\n\n\n<li><strong>Once your CGE application has been &#8220;accepted,&#8221;<\/strong> you&#8217;ll get access to video instructions and a step-by-step guide on how to complete the process.<\/li>\n\n\n\n<li><strong>CGE staff reviews your course approval requests <\/strong>to ensure the correct information has been provided; they&#8217;ll &#8220;approve&#8221; your course and pass it on to the appropriate department chair\/dean. This process <strong><span style=\"text-decoration: underline;\">starts<\/span><\/strong>:\n<ul class=\"wp-block-list\">\n<li>October 16 for spring semesters abroad<\/li>\n\n\n\n<li>March 16 for fall semesters and 3rd party summers<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>The appropriate department chairs\/deans will review course approval requests<\/strong> and will either approve or deny your request.<\/li>\n\n\n\n<li><strong>The <span style=\"text-decoration: underline;\">deadline<\/span> to complete course approvals is:<\/strong>\n<ul class=\"wp-block-list\">\n<li>November 10 for spring semesters abroad<\/li>\n\n\n\n<li>April 10 for fall semesters and 3rd party summers<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><em><strong>If one of the above dates falls on a weekend or holiday, the process may be delayed until the next business day.<\/strong><\/em><\/p>\n\n\t<\/div>\n<\/div>\n\n\n\n<div class=\"butler-accordion-item wp-block-butler-accordion-item\">\n\t<div class=\"butler-accordion-header\">\n\t\t<h2 class=\"butler-accordion-title wp-block-butler-accordion-item\">\n\t\t\t<button class=\"butler-accordion-toggle\" aria-expanded=\"false\">\n\t\t\t\tAttend Pre-Departure Orientation (PDO)\t\t\t\t<span class=\"screen-reader-text\">Open<\/span>\n\t\t\t<\/button>\n\t\t<\/h2>\n\t<\/div>\n\t<div class=\"butler-accordion-item-content\" aria-hidden=\"true\">\n\t\t\n\n<p class=\"wp-block-paragraph\">Each semester, the CGE hosts a&nbsp;<strong>MANDATORY&nbsp;<\/strong>pre-departure orientation (PDO) for students studying abroad for the following&nbsp;semester or summer.&nbsp;<strong>All students going for a summer or semester must attend this meeting<\/strong>. The CGE provides information on how to stay safe abroad and prepare for one of the best semesters of your college career. PDO lasts for 2 hours.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Pre-Departure Orientation (PDO) for <strong>Spring 2027<\/strong> semester programs will be held on <strong>Tuesday, November 10<\/strong>, from <strong>5:30\u20137:30 PM<\/strong> in <strong>Pharmacy &amp; Health Sciences Building, Room 156<\/strong>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>There are NO makeup sessions and NO one-on-one appointments to go through PDO information.<\/em><\/p>\n\n\t<\/div>\n<\/div>\n\n\n\n<div class=\"butler-accordion-item wp-block-butler-accordion-item\">\n\t<div class=\"butler-accordion-header\">\n\t\t<h2 class=\"butler-accordion-title wp-block-butler-accordion-item\">\n\t\t\t<button class=\"butler-accordion-toggle\" aria-expanded=\"false\">\n\t\t\t\tAdditional Responsibilities\t\t\t\t<span class=\"screen-reader-text\">Open<\/span>\n\t\t\t<\/button>\n\t\t<\/h2>\n\t<\/div>\n\t<div class=\"butler-accordion-item-content\" aria-hidden=\"true\">\n\t\t\n\n<ul class=\"wp-block-list\">\n<li>Submit&nbsp;your university\u2019s or 3rd Party Provider\u2019s required forms<\/li>\n\n\n\n<li>For students living in on-campus housing, you will register for the full year of on-campus housing via the lottery system and later complete an online <strong>Housing&nbsp;Cancellation Form<\/strong> (the link to which can be found on the Housing Portal) by December 1 for the following spring semester or June 1 for the following fall semester for your time abroad. Once the University has confirmed that you are going abroad for the semester, your housing assignment for that semester will be cancelled. Please always refer back to Residence Life&#8217;s <a class=\"inline_disabled\" href=\"https:\/\/www.butler.edu\/student-life\/housing-dining\/policies\/\" target=\"_blank\" rel=\"noopener\">Housing Policies &amp; Procedures<\/a> webpage, in case this process and the deadlines are updated.<\/li>\n\n\n\n<li><a href=\"https:\/\/travel.state.gov\/content\/travel\/en\/passports.html\/https:\/\/travel.state.gov\/content\/travel\/en\/passports\/apply-renew-passport\/how-to-apply.html\" target=\"_blank\" rel=\"noopener\">Apply for or update&nbsp;your passport<\/a>, if necessary (your passport must be valid for at least 6 months past the end of your program)<\/li>\n\n\n\n<li>Inform your parents or guardians of the&nbsp;<a href=\"https:\/\/www.butler.edu\/academics\/study-abroad\/pre-departure\/passports-visas\/\">procedure to get a&nbsp;passport<\/a>&nbsp;so they have proper travel documents, if necessary<\/li>\n\n\n\n<li>Make travel arrangements (like flight to\/from your host country, airport transportation, etc.), if necessary<\/li>\n\n\n\n<li><a href=\"https:\/\/www.butler.edu\/academics\/study-abroad\/pre-departure\/passports-visas\/\">See if you need a visa<\/a>&nbsp;to study abroad in&nbsp;your host country<\/li>\n\n\n\n<li>Register&nbsp;with the U.S. State Department via their&nbsp;<a href=\"https:\/\/mytravel.state.gov\/s\/step\" target=\"_blank\" rel=\"noreferrer noopener\">Smart&nbsp;Traveler&nbsp;Enrollment&nbsp;Program (STEP)<\/a><\/li>\n\n\n\n<li>Check out country-specific information on the&nbsp;<a href=\"https:\/\/travel.state.gov\/content\/travel\/en\/traveladvisories\/traveladvisories.html\/\" target=\"_blank\" rel=\"noopener\">U.S. Department of State\u2019s website<\/a>&nbsp;and the&nbsp;<a href=\"https:\/\/wwwnc.cdc.gov\/travel\" target=\"_blank\" rel=\"noopener\">Centers for Disease Control\u2019s (CDC) website<\/a>&nbsp;(make sure your&nbsp;immunizations&nbsp;are up to date for your study abroad location)<\/li>\n\n\n\n<li><a href=\"https:\/\/www.butler.edu\/academics\/study-abroad\/pre-departure\/health-insurance-while-abroad\/\">Make sure you\u2019re covered by health insurance<\/a>&nbsp;when you are abroad (some countries require a certain amount of coverage to get a visa)<\/li>\n\n\n\n<li>Talk with your parents or guardians about filling out a&nbsp;Power of Attorney before departure. This grants another person the legal authority or permission to make decisions about your affairs while you are abroad. If interested, you can google for the form and fill it out in front of a notary.<\/li>\n\n\n\n<li>If you need to store items in the Indianapolis area while you are overseas, renting space through&nbsp;<a href=\"http:\/\/www.storagesquad.com\/\" target=\"_blank\" rel=\"noopener\">storagesquad.com<\/a>&nbsp;might be helpful.<\/li>\n<\/ul>\n\n\t<\/div>\n<\/div>\n\n<\/div>\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n<\/section>\n\n\n\n<h2 class=\"wp-block-heading\">Additional Pre-Departure Information<\/h2>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-7387b849 wp-block-columns-is-layout-flex\">\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n\n<div class=\"wp-block-buttons is-vertical is-layout-flex wp-container-core-buttons-is-layout-2c90304e wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-text-link-blue-medium\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.butler.edu\/academics\/study-abroad\/pre-departure\/department-chairs\/\">Department Chairs &#038; Deans for Study Abroad<\/a><\/div>\n<div class=\"wp-block-button is-style-text-link-blue-medium\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.butler.edu\/academics\/study-abroad\/passports-visas\/\">Passports &#038; Visas<\/a><\/div>\n<div class=\"wp-block-button is-style-text-link-blue-medium\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.butler.edu\/academics\/safety-and-security-abroad\/\">Safety &amp; Security Abroad<\/a><\/div>\n<div class=\"wp-block-button is-style-text-link-blue-medium\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.butler.edu\/academics\/study-abroad\/returning-campus\/\">Returning to Campus<\/a><\/div>\n<\/div>\n\n<\/div>\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n\n<div class=\"wp-block-buttons is-vertical is-layout-flex wp-container-core-buttons-is-layout-2c90304e wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-text-link-blue-medium\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.butler.edu\/academics\/study-abroad\/study-abroad-goals\/\">Study Abroad Goals<\/a><\/div>\n<div class=\"wp-block-button is-style-text-link-blue-medium\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.butler.edu\/academics\/global-education__trashed\/health-insurance-while-abroad\/\">Health Insurance While Abroad<\/a><\/div>\n<div class=\"wp-block-button is-style-text-link-blue-medium\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.butler.edu\/academics\/study-abroad\/study-abroad-policies\/\">Policies &#038; Procedures<\/a><\/div>\n<div class=\"wp-block-button is-style-text-link-blue-medium\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.butler.edu\/academics\/study-abroad\/information-parents\/\">Information for Families<\/a><\/div>\n<\/div>\n\n<\/div>\n\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Additional Pre-Departure Information<\/p>\n","protected":false},"author":16,"featured_media":0,"parent":922,"menu_order":0,"comment_status":"open","ping_status":"open","template":"","meta":{"footnotes":""},"class_list":["post-1436","page","type-page","status-publish","hentry"],"revision_note":"","yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v28.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Study Abroad Pre-Departure | Butler University<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.butler.edu\/academics\/study-abroad\/pre-departure\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" 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