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Student Government Association

How to Apply for an SGA Grant Finance Board Jpeg


Overview


Please read the "SGA Grant Requirements" page in addition to this page before applying for a grant.  Before clicking the "Apply for a Grant", it would be useful to review this guide.  It breaks down the necessary information required of an organization when they apply for a grant, specifying the needs for each.  The information below is here to ensure that your organization's grant will be processed in a timely manner and have a better chance for approval.  Any questions can be directed to grants@butler.edu.  

Basic Information Required:

  • Name of your organization as it's registered with the PuLSE office
  • PuLSE Account Number
  • Organization Contact Name (First and Last)
  • Organization Contact Phone Number
  • Organization Contact Email Address

Selection of the grant type:

  • You must select the grant type that your organization wishes to apply for.  Please reference the "SGA Grant Requirements" page to review the rules pertaining to each specific grant.  If your organization is unsure of which type of grant to apply for, please email grants@butler.edu to receive more information and guidance.
  • Below is a brief description of each grant type:
    • General Purpose Grant- Used for an organization's budgeted academic year expenses
    • Event Grant- Used to help with the expenses for a specific event that an organization is planning
    • Club Sports Grant- Used to aid registered club sports organizations
    • REACH Grant- Used to promote events on the Butler campus that embody the REACH mission statement. Can be paired with any above grant.
  • After your organization selects which grant type to apply for and proceeds to the next step, the information required from the application becomes more specific depending on the grant type.  This will be broken down below.

General Purpose Grant:

  • "This grant can be used for an organization's budgeted academic year expenses. The General Purpose Grant can be paired with a REACH grant but no other grants."
  • Please reference the "SGA Grant Requirements" page to view the amount that your organization can apply for, the rules surrounding the grant application, and the accountability process that the SGA Finance Board has in place.
  • Required information:
    • A brief description of how the grant will help the organization
    • The requested amount of the grant
    • Total budgeted expenses
    • The approximate number of Butler students that will benefit from the grant
    • Previous SGA Grants (year/amount)
  • Please also download and complete the SGA General Purpose Grant Budget Form.  This form must be then attached to your organization's grant application before it can be submitted.  Remember to follow the rules listed on the spreadsheet when completing your organization's budget.

Event Grant:

  • "This grant can be used to help with the expenses for a specific event that an organization is planning."
  • Please reference the "SGA Grant Requirements" page to view the amount that your organization can apply for, the rules surrounding the grant application, and the accountability process that the SGA Finance Board has in place.
  • Required information:
    • The date of the event (must be in the future)
    • A brief description of how the grant would help to fund the event
    • A description of the purpose of the event and how the Butler community will benefit from it
    • The requested amount of the grant
    • Total budgeted expenses
    • The approximate number of Butler student that will benefit from the grant
    • Previous SGA Grants (year/amount)
  • Please also download and complete the SGA Event Grant Budget Form.  This form must be then attached to your organization's grant application before it can be submitted.  Remember to follow the rules listed on the spreadsheet when completing your organization's budget.
  • Also, please download the Accountability Form and complete it within one week after the event has occurred.  If this form is not filled out and submitted to the PuLSE Office within the allotted time frame, the grant will be retracted from the student organization.

Club Sports Grant:

  • "This grant can be used to aid club sport organizations."
  • Please reference the "SGA Grant Requirements" page to view the amount that your organization can apply for, the rules surrounding the grant application, and the accountability process that the SGA Finance Board has in place.
  • Required information:
    • A brief description of how the grant will help to fund the organization
    • The requested amount of the grant
    • Total budgeted expenses
    • The approximate number of Butler students that will benefit from the grant
    • Previous SGA Grants (year/amount)
  • Please also download and complete the SGA Club Sports Grant Budget Form.  This form must be then attached to your organization's grant application before it can be submitted.  Remember to follow the rules listed on the spreadsheet when completing your organization's budget.

REACH Grant:

  • "This grant can be used to promote The REACH mission statement on the Butler campus." The REACH mission statement can be found on the "SGA Grant Requirements" page.
  • Please reference the "SGA Grant Requirements" page to view the amount that your organization can apply for, the rules surrounding the grant application, and the accountability process that the SGA Finance Board has in place.
  • Required information:
    • The date of the event (if applicable, must be in the future if so)
    • A brief description of how the grant would help to fund the event
    • A description of the purpose of the event and how the Butler community will benefit from it
    • A description of how this event supports the REACH mission statement (above)
    • The requested amount of the grant
    • Total budgeted expenses
    • The approximate number of Butler student that will benefit from the grant
    • Previous SGA Grants (year/amount)
  • Please also download and complete the SGA REACH Grant Budget Form.  This form must be then attached to your organization's grant application before it can be submitted.  Remember to follow the rules listed on the spreadsheet when completing your organization's budget.
  • Also, please download the Accountability Form and complete it within one week after the event has occurred.  If this form is not filled out and submitted to the PuLSE Office within the allotted time frame, the grant will be retracted from the student organization.

After Applying 

After submitting a grant application, the organization's contact person will receive confirmation of the application's completion.  A member of the SGA Finance Board will then be in contact with that person, hoping to solve any issues with the application/information. The organization will then be invited to present their grant proposal at a Grants Committee meeting.  The Grants Committee has full discretion as to which organizations receive funding and the sum of funds awarded.  If the organization receives funding, this amount will be communicated to the organization's contact person.  If the organization does not receive funding, the reasoning for the decision will be explained to the organization's contact person.  In some cases, organizations may need to resubmit their budgeting information to comply with grants' rules before a decision is made on their application.