SGA Grant Requirements
Please read the following guidelines and requirements before
applying for a Grant. These are here to ensure that your
organization's grant will be processed in a timely manner and have
a better chance for approval. Any questions can be directed
Guidelines and Instructions
- In order to apply for a grant, your organization must have
been approved by the Student Government Association
Executive Board, the Office of Programs for Leadership and Service
Education (PuLSE), and by the Office of Student Affairs. New
organizations must wait one month after their approval to be
eligible to receive an SGA Grant.
- Additionally, an organization must have an eligible,
voting representative at weekly SGA Assembly meetings.
Eligibility must also remain throughout the entirety of the
semester in which an organization is awarded a grant. Failure to
remain eligible in said semester will cause the funds to be
retracted from the organization's account.
- After submitting the Online Grant Application and the SGA
Budget from, you will be contacted by a member of the Finance Board
who will schedule the applicant for a presentation to the Grants
Committee. The Grants Committee will meet on Thursdays at
7p.m. Failure to have a representative present to Grants
Committee will postpone consideration and approval of the
- A complete budget of expenses and revenues must be
included in the application. The budget sheet for each grant
type is found within the application form and must be completed and
attached to the application before submission.
- If the application is for a General Purpose Grant or a
Club Sports Grant, include all expenses and revenues from the date
of submission through the end of the academic year.
- If the application is for an Event Grant, include only
expenses and revenues specifically for the event.
- If the application is for a REACH Grant, include all expenses
and revenues related to supporting the REACH mission statement for
a specific event. The REACH mission statement can be found
below in the REACH Grant section.
- Grants are not retroactive , and therefore, a grant cannot
be used for any expenses that have occurred prior to the
- No student organization can profit from a grant, and
therefore budgeted expenses must exceed revenues.
- If awarded an Event Grant or a REACH Grant, organizations must
complete the Accountability Form, which can be found in the
application form, within one week of receiving the grant. If this
form is not filled out turned into the PuLSE office within the
allotted time frame, the grant will be retracted from the student
- If during the audit process by the accountability chair it is
found that the funds are not used for intended purposes and/or
copies of expenses, receipts, and invoices are not turned in, the
SGA Grants Executive Board reserves the right to obtain a full
refund of the allotted grant money.
- If awarded an Organization Grant or a Club Sport Grant,
organizations are subject to a random audit performed by the SGA
Grants Executive Board to ensure funds were used for intended or
approved purposes. If there are discrepancies or irregularities, it
will be the responsibility and discretion of the executive board to
decide on how to resolve the issue. If deemed necessary, the funds
for particular line items or all funds can be revoked.
- Organizations allotted grant money through SGA may not use
those funds to provide:
- Financial support for political programs, parties, individual
political candidates, or direct lobbying efforts
- Contributions for any private person, group, association, or
business except for goods and services rendered to the
- Payments of debts and expenditures incurred from any previous
years or events
- The purchase of alcohol
- Anything contradictory to the Butler University Student
- An event or expense not occurring in the current academic
- Organizations may only receive one Club Sport, General Purpose
or Event Grant per academic year. REACH Grants can be awarded in
addition to the previously listed grants.
- Grants are allotted on a first-come, first-serve basis.
Club Sports Grants (non-competitive):
- All above rules apply for Club Sports Grants.
- There is a separate grant allocation set aside for registered
club sports organizations only.
- Club Sports Council (CSC) will communicate with the Finance
Board to ensure compliance with the allocation guidelines and
to approve that registered Club Sports organizations can receive
- A Club sports organization can apply for an Event Grant under
the following stipulations:
- A Club sports organization is applying for the Event Grant due
to exceptional performance (i.e. tournaments, playoffs, qualifiers,
- AND that the fund for Club Sports Grants has been completely
depleted for the academic year.
In partnership with SGA, R.E.A.C.H. is committed to promoting
diversity within race, spirituality, gender and sexual orientation
in order to foster tolerance while cultivating an open-minded
environment. Through programming and campaigns, R.E.A.C.H.
strives to educate Butler's community to appreciate and respect
difference in others, while being a support system for diversity
organization and a voice of justice for all students.
- All above rules apply for REACH Grants.
- There is a separate grant allocation set aside for
organizations that embody the REACH mission statement (above) in
- The REACH Board will communicate with the Finance Board to
ensure compliance with the allocation guidelines and to approve
that every REACH grant submission meets the REACH mission
statement. The REACH Board has full discretion to approve or
deny a REACH application based on whether the event meets the REACH
*The Grants Committee has full discretion as to which
organizations receive funding and the sum of funds awarded.
If there are any questions regarding these guidelines and
requirements, please email firstname.lastname@example.org to
schedule a meeting to address questions or concerns about the