Staff Assembly

Wednesday, February 18, 2009

Staff Assembly Meeting Minutes

GH108 (Attendance - approximately 90)

Tyler Johnston, Chair, called the meeting to order and welcomed everyone.

Committee Reports

Activities & Socials - Jennifer McConnell reminded everyone of the Relay for Life and Spring Sports Spectacular.

Faculty Relations - Julie Schrader reported that the Executive Committee approved funds for the students to publish their faculty/staff survey results. Bob Marcus announced he needs representatives from each division to send in profiles for 'Who's That'.

Nominations & Elections - Patti Colip announced they will accept nominations for the Executive Committee through the first of April. She announced that the Finance department has a Relay for Life team and will be selling cookies.

Staff Development - Lisa Walton announced that they are offering Brown Bag workshops this spring that will focus on budget crunching.

Communications - Marsha Endre reported that they are working on converting the old website to WebSnap. They will stop printing the newsletter and instead offer a PDF of it through email to the staff. A printed copy will be available for those who do not have a computer.

Employment Affairs - Tyler presented a slide on Campus Sweep. The Center for Urban Ecology is a new sponsor this year and is helping to add planting opportunities. The theme this year is Groom and Bloom.

New Business

Staff Satisfaction Survey - Tyler announced that the Staff satisfaction survey will start February 19 and be open for two weeks. The results will be analyzed and communicated to the Staff Assembly, President, division heads and Human Resources. Tyler reminded the staff that the survey responses are totally confidential and he encouraged everyone to participate.

Executive Committee Restructure - Tyler presented slides on the Executive Committee Structure and discussed the idea for change. The change was presented to have the At-Large members of the Executive Committee be the conveners of the subcommittees. The by-laws are being updated and will be presented to the Assembly next month for a motion to change.

BUPD - Ben Hunter, Director of Public Safety and Chief of Police, addressed the Assembly about the initiatives of the BUPD. Increasing visibility on campus - BUPD staff will work in patrolled zones by walking through buildings and patrolling on bikes. Newsletter - BUPD has created a newsletter. Emergency Preparedness - they are working on more instant communication and monitoring incidents in Marion County.

Snow Closing - Mike Gardner, Vice President of Operations, started with a moment of silence for Dan Landwerlen's wife passing. Mike then responded to a suggestion for providing cold weather uniforms to the ground crew. He stated that they are provided with 5 uniforms and t-shirts but the crew understood and accepted when they are hired that they are responsible for their own cold weather clothing. He discussed the decision of the January 28 th snow closing, their first priority was to get the faculty/staff parking lots cleared and then clear the openings of the resident halls and buildings. The snow became heavy after the decision was made to open two hours late and the crew could not keep up with the clearing, so the decision was changed to close. Mike stated that since we are a residential university, the university will stay open if at all possible.

Green Tip - Dick Hamm reminded the Assembly of the Recycle Mania contest. He demonstrated the recyclemania.org website and Butler's results and ranking.

Announcements

Two new staff members were introduced and welcomed to Butler.

The next Staff Assembly meeting will be on Wednesday, March 18, 2009.

The meeting was adjourned at 3:30pm.

Cindi Holloway, Secretary/Treasurer