Wednesday, April 15, 2009
Staff Assembly Meeting Minutes
GH108 (Attendance - approximately 94)
Tyler Johnston, Chair, called the meeting to order and welcomed
Featured Department - A slide containing the Learning Resource
Center was presented.
Staff Development - Lisa Walton reported two
brown bag sessions have been conducted and they both have had good
reviews. The last one will be presented next week. The plan is to
continue to offer a variety of sessions.
Employment Affairs - Dana Ohren announced the
Campus Sweep on April 28. Participants will meet in Norris Plaza.
Pre-enrolls will get a t-shirt from the new sponsors.
Nominations & Elections - Patti Colip
reported the committee received nominations for the elections and
the link to vote online was in the Digest.
Activities & Socials - Rob Hartman announced
the deadline for sign-up to the Spring Sports Spectacular ends
tomorrow. He passed around a collection bucket for the event which
is collecting for Special Olympics.
Faculty Relations - Julie Schrader announced
there will be a 'get-to-know-you' event at the spring picnic.
Communications - Monica Strigari reported the
newsletter is in the printing process and will be sent out
Top Dawg - Dick Hamm announced nominations will
be open until May 1.
Strategic Plan Discussion - The plan went to
the Board of Trustees in February and the final draft will be
presented to them in May. President Fong, Provost Comstock and
Professor McEvoy-Levy discussed the Strategic Plan. They discussed
the changes and comments made to the February interaction. They are
seeking input and will make a final draft that will cover the next
5 years. The deadline for comment is May 6. Comments during the
- Butler Way was taken off - it is in the document for the next
communication plan but not in the organizing theme
- How does the Strategic Plan define diversity and what is the
role of the Chief Diversity Officer? Lisa Walton answered: The
emphasis is on the student population, reach out to under
- What is our goal outcome and what is in place to achieve this
goal? Be 'employer of choice' for a diverse range of individuals.
Welcoming greater understanding cultures and make them feel
- Why does the Plan not address the staff volunteering but
addresses the faculty volunteering? Changes were made to the Plan
to list 'faculty, staff and students' throughout.
They are excited about the vision which is 'Dare to make a
ECO Earth Week - ECO presented a movie clip of
'Flow' which explains water as a scarcity. Next Wednesday is Earth
Day and ECO is showing the full movie and hosting a series of
events all week. All events are free and open to all. More
information will be posted in the Digest and a link will be in the
Staff Assembly newsletter. Efforts are being made to start a
refillable drink system on campus.
New Postal Requirements - Mark Scales, Midwest
Presort Service discussed ways to save money in postage and using
Midwest Presort Service. The Post Office has new rules and
regulations and they offer cost reduction for Presort to handle our
mail first but with assurance that our mail is sent out in a timely
manner. Butler will employ a method to capture correct address and
stamp 'Return Service Requested' on each mailing. The Post Office
will provide us with corrected addresses to update our database.
Starting May 11, the Post Office will test the accuracy of outgoing
mail. If we do not get an accepted accuracy percentage, we will pay
full cost of the postage. All handwritten mail costs the full
postage. Email Marsha Endre with questions.
Vote on the Bylaw Changes - Tyler presented the
changes through a slide. A vote was taken and all approved. The
changes take effect on June 1, 2009.
2009 Staff Satisfaction Survey - Tyler presented
the slides of the survey summary results with a 39% response rate.
The slides contained: Top 10 Agrees, Top 10 Disagrees, Top10 What
would you change? and Top 10 What do you like least? The Executive
Committee will look at the last two years and set a plan for next
years' action items.
Staff rose over $6,000 for Relay for Life. Total raised was
Two new staff members were introduced and welcomed to
The next Staff Assembly meeting will be on Wednesday, May 20,
The meeting was adjourned at 3:30 pm.