Staff Assembly

Wednesday, January 23, 2008

Staff Assembly Meeting Minutes

GH108 (Attendance - approximately 101)

Andy Ryan, Chair, called the Staff Assembly meeting to order and welcomed everyone in attendance.

Committee Reports

Faculty Relations - Bob Marcus reported the committee needs two new members. The "Who's THAT?" program is now up and running. This committee will soon have three new members representing the faculty on it.

Nominations & Elections - Jaclyn Dowd presented the proposed Bylaw changes. The changes were being presented 30 days prior to the voting by the Assembly. The vote on the proposed changes, (attached to these minutes) will be held at the February 20th meeting.

Activities & Socials - Cheryl Jensen passed out an activity calendar. She also announced the start of a game group that will meet on Fridays, 12:00 noon - 2:00 p.m. beginning January 25 on the GH lower level. The group will play Hearts, Euchre, Spades, Pinnacle and Bridge. Anyone coming to play should bring his or her own cards.

Communications - It was reported the suggestions boxes are now all up.

Staff Development - Lisa Walton reported the committee has not met since the last Staff Assembly meeting.

New Business

Andy announced the new staff survey will be rolled out soon and encouraged everyone to complete the survey on line or on hard copy. There will also be a Spanish version of the survey.

Everyone was encouraged to read the committee information sheets that were passed out and to consider volunteering for a committee using the sign-up cards made available.

Guest Speakers

Anna Vest informed the Assembly about the Central Indiana Commuter Services. Through the share driving program, there are several perks you can get on the Central Indiana Commuter Service website. An example is the Yellow Cab vouchers that are available for those in the program four times a year. Learning about this program, Anna and Gina Head now share driving.

Michael Gardner, Vice President - Operations, gave a presentation on the new construction projects on campus. First, he touched on the parking situation. There are now 88 new spaces with additions along Lake Road. When the addition to the Pharmacy and Health Sciences Building is complete, 75 parking spaces will be eliminated. Then going to the construction report, Mike informed the Assembly that most of the construction is complete that originated from the 1995 Master Plan. Now the Classroom Utilization Study provides us with how best to utilize the space we already have. Gallahue Hall is 35 years old and now obsolete and the chemistry department is a major service to pharmacy. A new master plan would include the sciences, library, a long-term home for the College of Business Administration, classroom inventory and future needs, long-term home for IT/Networking, student housing, and parking including surface and structure. The addition to the Pharmacy and Health Sciences building addition is a 12- to 14-month project that is proposed to be complete in July 2009. The funds are coming from the recently received $25 million Lilly grant.

Lisa Walton, Manager - Employment Training & Development, informed the Assembly about the Anti-Harassment Policy effective as of June 1, 2007 and that everyone should be aware of the new policy. There will be a training program for everyone in the near future. Because of the number of people to be trained, it may be an on-line training session that will take about an hour to complete. There are several other new training programs that will possibly be rolled out this spring and summer.

New staff members were introduced and welcomed to Butler. Door prize drawings were held at the conclusion of the meeting.

The next Staff Assembly meeting will be on Wednesday, February 20, 2008.

The meeting was adjourned at 3:00 p.m.

Mary Ellen Weitekamp, Secretary/Treasurer