Wednesday, February 20, 2008
Staff Assembly Meeting Minutes
GH108 (Attendance - approximately 140)
Andy Ryan, Chair, called the meeting to order
and welcomed our guest speakers, along with the deans and
With the following exceptions, committee reports were suspended
due to Dr. Fong's schedule.
Activities and Socials Committee - Jane Clarke
announced that there will be a Book/Magazine/CD/DVD Exchange at the
next meeting on March 19th.
Communications Committee - Jo Wagoner reported
that there are new "Who's THAT?" profiles online at the Staff
Assembly HUB site.
Proposed Bylaws Updates
Andy Ryan, Chair, reviewed the proposed changes to the Bylaws.
There were no questions and there was no discussion; the changes
were voted on and passed unanimously.
Compensation Study Discussion
Dr. Fong, Bruce Arick, Doug Simpkins and Elaine Johnson were in
attendance to discuss the compensation study results and the new
job classifications and to answer questions. All staff jobs across
campus were processed the same way, regardless of college or
division, and the job categories and the study results will be
posted online by April 1st. Dr. Fong's prepared comments from
today's meeting are posted on www.butler.edu/hr,
along with the Q&A, the PDQ and the appeals form. The following
are the major points from the study:
- Over 300 titles for about 550 staff members were reduced to 82
categories (with sub-categories); comparable to titles in the
- Campus job structure is clearer for advancement and for hiring
and jobs can be compared in a systematic fashion now.
- Job classifications now compare to other campuses - salary
ranges for each classification (minimum salaries established in
each; raised employees to minimum if below); equity pool (of funds)
was to take care of those below the minimum first.
Appeal Process and Timing:
Human Resources will be posting an appeal form online. The form
must be signed by the heads of the department and the division and
filed with Elaine Johnson in HR by March 15th to be considered in
this cycle. If HR is already addressing an issue for you, then no
additional PDQ is required. Other discussion points included:
- If your job has changed significantly since the original PDQ
was filed, or it is new and not yet classified, you must submit a
PDQ with the appeal form. If an error was made in the
classification, the salary adjustment will go back to June
- Working titles that make sense in the daily operation of the
office should continue to be used if they are different than the HR
Job Classification titles.
- If a new title doesn't make sense, title corrections can be
addressed by appeal form.
- All employees whose salaries were adjusted (nine-month
employees included) are eligible for increases this year.
- Compression issues - The University is now able to compare
people within the same categories with comparable performance
reviews. Performance ratings averaged over the last three years for
each employee and their years of service in the position will be
addressed in this cycle between now and June 1st.
- Phase 2, going on now through May 31st, will take into
consideration years of service and performance evaluations. Staff
with 4-6 years in a given job category with favorable performance
evaluations should be at the mid-point of the salary range. That
process will cost more than we have to spend this year so funds
will have to be divided and the process spread over a couple of
- Use both titles when applying for credit, mortgages, etc.,
where HR might be contacted.
Staff Satisfaction Survey
Susie Bremen announced that the Butler Digest will have a link
to the new satisfaction survey later this week. The surveys should
be completed by February 29th so that results can be discussed at
the March meeting. Paper copies are on the Staff Assembly bulletin
board in Jordan Hall and through Marsha Endre (firstname.lastname@example.org).
Spanish versions will be available.
Women's History Month (March) - Jennifer Griggs
The Woman of Distinction Award honors a senior student and a
faculty/staff member as described in the handouts provided.
Nominees should be outstanding leaders with a commitment to the
Butler community who carry themselves with dignity and pride and
face challenges head-on. Nominations are due February 29th; a
reception to honor them will be held at the end of March. Watch for
e-mails about Women's History Month bulletin board/poster projects
on campus along with additional details about the award.
Top Dawg Award - Janet Capps
Top Dawg nominations for the 2007-08 academic year will be
accepted from early March through mid-May and awards will be made
at the "Welcome Back" picnic in August. Nominees will be considered
based on exceptional service to Butler and going above and beyond
what their job calls for from June 2007 through May 2008. Previous
recipients are eligible, though they cannot win two years in a row.
Watch for posters on campus and a link to the nomination page on
the Staff Assembly web site.
New staff members were introduced and welcomed to Butler. Door
prize drawings were held at the conclusion of the meeting.
The next Staff Assembly meeting will be on Wednesday, March 19,
The meeting was adjourned at 3:05 p.m.
Susie Bremen, Vice Chair