Holcomb Awards Committee Travel-to-Present Paper at
Up to $1,000 per eligible faculty member/per
fiscal year (June 1 to May 31 of the following year).
A supplement of up to $500 per eligible
faculty/per fiscal year (June 1 to May 31 of the following year) if
required for an international conference.
Travel is charged to the fiscal year in which it occurs.
Both Travel-to-Present Grants and International Conference
Supplements must be matched by the applicant's
Grant Application Form
Program: This program supports faculty travel
costs to a national or international meeting to present the results
of a research, creative or scholarly project.
The maximum allocation available annually per faculty member is
$1000 (apart from supplemental funding for international
conferences). The Committee will also fund up to a $500 supplement
for international travel. (Domestic travel includes travel within
the continental U.S. and travel to Hawaii, Alaska, Puerto Rico and
Canada. All other travel is international travel.)
- Faculty presenting at more than one conference per year must
submit a request for funding for each conference.
- Faculty must submit a request for funding prior to conference
travel and a detailed Expense Report form must accompany
interdepartmental invoices once the travel is completed.
- The grant is intended to supplement college travel funding. The
grant amount must be matched by college travel funds.
- If the applicant's college cannot fully match the requested HAC
grant amount, the dean of the applicant's college should indicate
this on the HAC application form. Requests for such travel will be
granted at the discretion of the HAC.
- Travel-to-Present funds are meant to fund those presenting
papers. Session respondents and panelists will be funded at a rate
of 50 percent. Applications for session chairs or conveners
will not be funded. (HAC understands "convening" to involve
proposing and organizing a session, and inviting
- In cases of multiple authors, only the principal presenter will
An application must include the following:
- The conference to be attended.
- Enclose a copy of the
acceptance/invitation to present a paper/poster at the
- An abstract of the paper/poster to
be presented; no more than 250 words.
- A budget summary that lists and
totals all requested expenditures and identifies the source of the
- The proposal must be signed by the
applicant, Head of Department or Program Chair, and Dean of the
Proposals that do not conform to these guidelines will be
returned without evaluation. Use the form
that is currently on the website. The HAC will not accept proposals
on outdated forms.
Deadline: Applications for Travel-to-Present
Grants are accepted on a rolling basis and should be submitted
electronically to the BIRS office when acceptance of the proposal
to present is received from the conference.
Please submit your request no less than 6 weeks in advance of
travel to allow for processing.
Report: A brief report of the outcome of the
conference and the benefit of participating in it is due in the
Institute for Research and Scholarship office no more than 60 days
following the end of the conference. Failure to submit this report
could jeopardize future HAC funding.