Holcomb Awards Committee Faculty Research Grant
Up to $15,000
Faculty Research Grant Application Form
Deadline: Faculty Research applications have a
fall deadline of first Friday of November, by 5:00 p.m., and a
spring deadline of the first Monday of February, by 5:00 p.m.
Program: The HAC Faculty Research Grant
supports original, scholarly and research projects in the sciences
and social sciences (quantitative research methods or mixed methods research - see note below for more
information). The research may be theoretical or
empirical. The research may be basic or applied. The
program is competitive and open to all tenured or tenure track
faculty. It should be clear how the project is related to
principles in the applicant's field, what hypothesis (es) is (are)
being tested, and how the resulting data will be analyzed.
The applicant should provide a description, or a copy of the survey
instrument (e.g., sample items) if a survey is being conducted.
If you are trying to decide whether your application should be
submitted to the BAC or the HAC, the Director of BIRS will help you
decide the most appropriate committee for your proposal.
Eligibility for faculty research grants is limited
to faculty who are in a tenure-track or tenured position at the
time of the grant award.
It is extremely
important for the applicant to remember that the proposal will be
reviewed by professionals in other disciplines and that the
proposal should be in clear and concise language that can be
evaluated by the reviewers.
The statement should be typed and formatted in the following way:
1.5 line spacing, standard Times New Roman 11 or 12pt. font, one
inch margins all around, and no more than five pages.
Proposals that do not conform to these guidelines or are submitted
on outdated forms will be deemed non-compliant, will be returned
without evaluation and will not be forwarded to the HAC
Your application must include:
1. Program Statement: A description of the
proposed project following the outline listed below. Proposals will
be evaluated by readers who are not necessarily experts in the
specific field of the proposal. The application should be written
for a general audience to understand and contain the following
- Background - The background for the project including the
problem or need, related work and the underlying rationale.
- Objectives - The objective(s) of the project.
- Significance - The importance or significance of the research
and the relation of the research to the applicant's previous and
- Methods - The methods applicant will use to achieve his/her
objectives including any of the following that apply: the creative
procedures or experimental methods, equipment required, data
gathering and analysis, time schedule, evaluation and reporting of
results. Indicate if the project involves human subjects, animals
or recombinant DNA.
- Analysis - Describe information to be collected and how it will
be used or analyzed.
- Timeline - An anticipated timeline for the proposed project
should detail how the work will be completed over the one-year
- References and Bibliography - In this section, applicants must
include all relevant references cited in the application and may
include a complete bibliography. This section is not part of
the Program Statement and is not included in the five page
2. Budget: The budget is an important part of
the application and care should be taken to ensure the budget is
clearly defined and the proposed expenditures are justified. A
budget justification narrative must be included with the
application that carefully details all expenditures and how they
are related to the proposed work. EXPENDITURES NOT FULLY
JUSTIFIED WILL NOT BE FUNDED.
- Stipends: A faculty summer stipend up to
$3,000 is permitted. Faculty should indicate any other grant that
funds this work during the summer months.
- Stipends for other personnel, including students are also
permitted up to $3,000 per person. It is expected that all
personnel would be paid by the hour. Summer payments to
undergraduate students not enrolled in at least six hours must
include funds to pay FICA. Students' work need not be limited to
the summer. Butler students can not receive Butler funding from
more than one source.
- Multiple faculty stipends on the same grant proposal must be
- Total stipends to all faculty and other personnel, including
students, may not exceed $6000.00.
- Travel/Conferences: Allowable travel costs
include food and incidentals, actual lodging costs, actual travel
fares and mileage. The HAC committee will not fund food per diem
for more than 14 days. Faculty members are encouraged to use the
college or department funds for other travel expenses or to apply
for a HAC Travel-to-Present award. Travel within 50 miles of
Indianapolis will not be supported.
- Books/Research Materials: Requests for
materials readily available from the library or through
interlibrary loan must be explicitly justified. It is the
responsibility of the applicant to check on the availability of
requested books and materials with the university library.
- Computer Hardware and Software: Computer
hardware and software will be supported only if they are essential
to the unique requirements of the research project.
- Exclusions: The program does not support
funding for degree completion, writing previously completed
projects, writing textbooks or chapters for textbooks, curriculum
development or planning classes.
3. Curriculum Vitae: Include a curriculum
vitae that includes education, skills and experience. In
addition to the basics, the CV should include research and teaching
experience, publications relevant to the project, grants and
fellowships, professional associations and licenses, awards and
other information relevant to the funding for which you are
applying. Make sure dates on all publications are
included. The CV should highlight the applicant's
publications that are relevant to the proposed work.
4. Appendix A (Report on Previous HAC-Funded
Research): Applicants who have previously received a Faculty
Research Grant (or Summer Faculty Fellowship) must include a report
on the results of work funded by the most recent HAC grant, and (if
applicable) how the new work relates to the previous project.
5. Appendix B (Report on Extramural Grant
Applications): Applicants who have received three or more Faculty
Research Grants must provide either evidence that they have sought
outside funding to support their work, or show significant output
from past grants, including published articles and peer-reviewed
presentations at major professional conferences.
The proposal should be signed by the applicant, the Head of
Department, or Program Director, and the Dean of the College.
Proposals that do not conform to these guidelines will
be returned without evaluation. Use the
form that is currently on the website. Proposals submitted on
outdated forms will be deemed non-compliant and will not be
forwarded to the HAC committee.
Rules and Exceptions:
- Multiple Collaborators: The $3,000 maximum
faculty stipend may be divided among several colleagues. Two or
more faculty members may submit multiple proposals for the same
project, but limited resources make it unlikely that more than one
grant would be funded in any one given year.
- Books: Generally speaking, applicants should
not request more than $250 for the purchase of books and other
texts. Applicants may request more, but must clearly justify the
- Exclusions: These awards are not to be used to
support the completion of a graduate degree program. In addition,
proposals will not be accepted for projects for which the faculty
member is already being compensated, such as writing a book for
which there is anything more than a nominal honorarium already
being paid by the publisher to the author.
Evaluation Guidelines: Click
here for more information on HAC research proposal evaluation
Duration: For Faculty Research grants issued in
the fall, the award period is January 1 to December 31 of the
following calendar year. For grants issued in the spring, the award
period is May 1 to May 31 the following year. In exceptional
circumstances, an extension of the grant period is permitted. If an
awardee requires additional time to complete his/her project, a
request for an extension should be submitted no later than one
month prior to the end of the grant period. No new grant money will
be released until the first project, including the final report, is
Report: A brief report describing the outcome
of the research conducted using these funds is due in the Institute
for Research and Scholarship office no more than 60 days following
the end of the grant period. The report should detail how the money
was spent in relation to the proposed budget. Failure to submit
this report could jeopardize future HAC funding.
NOTE: Mixed methods
research is a research design with philosophical assumptions as
well as methods of inquiry. As a methodology, it involves
philosophical assumptions that guide the direction of the
collection and analysis of data and the mixture of qualitative and
quantitative approaches in many phases in the research process. As
a method, it focuses on collecting, analyzing, and mixing both
quantitative and qualitative data in a single study or series of
studies. Its central premise is that the use of quantitative and
qualitative approaches in combination provides a better
understanding of research problems than either approach alone (from