Holcomb Awards Committee Faculty Fellowship Grant
Up to $5,000
Faculty Fellowship Application Form
Deadline: Faculty Fellowship
applications have a fall deadline of first Friday of November, by
5:00 p.m., and a spring deadline of the first Monday of February,
by 5:00 p.m.
Program: The HAC Faculty Fellowships are
designed to encourage faculty academic pursuits during the summer
months, although, completion of approved projects may be extended
to the end of the fiscal year. The Fellowship supports
original, scholarly and research projects in the sciences and
social sciences (quantitative research or mixed methods research -
see note below for further
The research may be theoretical or empirical. The research
may be basic or applied. The program is competitive and open
to all tenured or tenure track faculty. It should be clear
how the project is related to principles in the applicant's field,
what hypothesis (es) is (are) being tested, and how the resulting
data will be analyzed. The applicant should provide a
description, or a copy of the survey instrument (e.g., sample
items) if a survey is being conducted.
Proposal Format: It is extremely important for
the applicant to remember that the proposal will be reviewed by
professionals in other disciplines and that the proposal should be
in clear and concise language that can be evaluated by the
reviewers. The program statement should be typed and
formatted in the following way: 1.5 line spacing, standard
Times New Roman 11 or 12pt. font, one inch margins all around, and
no more than five pages. Proposals that do not conform to
these guidelines or are submitted on outdated forms will be deemed
non-compliant, will be returned without evaluation and will not be
forwarded to the HAC committee.
- Program Statement:
Your proposal must include a program statement. Please attach a
description of the proposed project following the outline listed
below. Proposals will be evaluated by readers who are not
necessarily experts in the specific field of the proposal. The
application should be written for a general audience to
- Background - The background for the project including the
problem or need, related work and the underlying rationale.
- Objectives - The objective(s) of the project.
- Significance - The importance or significance of the research
and the relation of the research to the applicant's previous and
- Methods - The methods applicant will use to achieve his/her
objectives including any of the following that apply: the creative
procedures or experimental methods, equipment required, data
gathering and analysis, time schedule, evaluation and reporting of
results. Indicate if the project involves human subjects, animals
or recombinant DNA.
- Analysis - Describe information to be collected and how it will
be used or analyzed.
- Timeline - An anticipated timeline for the proposed project
should detail how the work will be completed over the granting
- References and Bibliography - in this section,
applicants must include all relevant references cited in the
application and may include a complete bibliography. This
section is not part of the Program Statement and is not included in
the five page limit.
- Budget: The budget is an important part of the
application and care should be taken to ensure the budget is
clearly defined and the proposed expenditures are justified.
A budget justification narrative that carefully details all
expenditures and how they are related to the proposed
work must be included with the application. EXPENDITURES
NOT FULLY JUSTIFIED WILL NOT BE FUNDED.
- HAC Faculty Fellowships are awarded up to $5,000. Awards may be
less than $5,000.
- A faculty summer stipend up to $3000 is permitted.
Faculty should indicate any other grant that funds this
work during the summer months.
- Stipends for other personnel, including students are also
permitted up to $3,000 per person. It is expected that all
personnel would be paid by the hour. Summer payments to
undergraduate students not enrolled in at least six hours must
include funds to pay FICA. Students' work need not be limited
to the summer.
- Multiple faculty stipends on the same grant proposal must be
- Allowable travel costs include food and incidentals, actual
lodging costs, actual travel fares and mileage.
- The HAC committee will not fund food per diem for more than 14
- Requests for materials readily available from the library or
through interlibrary loan must be explicitly justified. It is
the responsibility of the applicant to check on the availability of
requested books and materials with the university library.
- Faculty members are encouraged to use the college or department
funds for other travel expenses or to apply for a HAC
Travel-to-Present award. Travel within 50 miles of Indianapolis
will not be supported.
- The program does not support funding for degree completion,
writing previously completed projects, writing textbooks or
chapters for textbooks, curriculum development or planning
- Computer hardware and software will be supported only if they
are essential to the unique requirements of the research
Curriculum Vitae: Include a curriculum vitae
that includes education, skills and experience. In addition
to the basics, the CV should include research and teaching
experience, publications relevant to the project, grants and
fellowships, professional associations and licenses, awards and
other information relevant to the funding for which you are
applying. Make sure dates are on all publications
included. The CV should highlight the applicant's
publications relevant to the proposed work.
- Appendix A (Report
on Previous HAC-Funded Research): Applicants who have previously
received a Faculty Research Grant (or Faculty Fellowship) must
include a report on the results of work funded by the most recent
HAC grant, and (if applicable) how the new work relates to the
- Appendix B
(Report on Extramural Grant Applications): Applicants who have
received three or more Faculty Fellowship Grants must provide
either evidence that they have sought outside funding to support
their work, or show significant output from past grants, including
published articles and peer-reviewed presentations at major
- The proposal should be signed by
the applicant, the Head of Department, or Program Director, and the
Dean of the College.
- Proposals that do not
conform to these guidelines will be returned without
evaluation. Use the
form that is currently on the website. Proposals submitted on
outdated forms will be deemed non-compliant and will not be
forwarded to the HAC committee.
HAC Research Proposal Evaluation Guidelines
When evaluating research (i.e., Faculty Fellowship and Faculty
Research Grant) proposals, members of the HAC will base their
judgments on an evaluation of how well the proposal meets the
criteria put forth in these guidelines. Committee members will
evaluate proposals on each of the overall criteria listed
Background: Has the author clearly explained
relevant prior research? Is the proposed research clearly grounded
in past work on the
there a clear statement of the research hypothesis/goal of the
Significance to the
Field: How important is the proposed activity to advancing
knowledge or understanding within its own field or across different
fields? What are the basic and applied significance of the project?
Does the activity suggest and explore creative, original, or
Methodology: Is the
method(s) of approach to addressing the primary research question
appropriate and clear? Is it clear how the data will be analyzed?
Is there sufficient access to
Reporting: Has the
author clearly stated how the results will be disseminated to
enhance scientific and technological
the author follow the budgetary guidelines of the grant? Are all
budget lines adequately justified, including specific equipment,
supply cost, estimates of number of hour/pay scale for personnel
(e.g. students; other personnel), travel, and publication cost?
Does the narrative adequately justify the requested
Significance to the
Author: How will the project complement the author's
program of research? (i.e., is the project related to a continuous
program of research with a long-term
Does the activity promote teaching, new course development, student
learning, new concept development? Does the proposed activity
enhance the infrastructure for research and education, such as
facilities, instrumentation, networks, partnership or outside
Written Quality of
Proposal: Is the proposal well written? Has the author
described the topic in a way that is comprehensible to people who
are not experts in his or her
CV: How well
qualified is the author (and any other personnel) to conduct the
project? Is there a track record in the subject area being
proposed? If the author has been supported by HAC in the
past, what are the outcomes of these grants? Has the author
presented the work at professional conferences? Have any
publications resulted from the work? Has the author made any
effort to seek external
Duration: For Faculty Fellowship grants issued
in the fall, the award period is January 1 to December 31 of the
following calendar year. For grants issued in the spring, the award
period is May 1 to May 31 the following year. In exceptional
circumstances, an extension of the grant period is permitted. If an
awardee requires additional time to complete his/her project, a
request for an extension should be submitted no later than one
month prior to the end of the grant period. No new grant money will
be released until the first project, including the final report, is
Report: A brief report describing the outcome
of the research conducted using these funds is due in the Institute
for Research and Scholarship office no more than 60 days following
the end of the grant period. The report should detail how the money
was spent in relation to the proposed budget. Failure to submit
this report could jeopardize future HAC funding.
NOTE: Mixed methods research is a
research design with philosophical assumptions as well as methods
of inquiry. As a methodology, it involves philosophical assumptions
that guide the direction of the collection and analysis of data and
the mixture of qualitative and quantitative approaches in many
phases in the research process. As a method, it focuses on
collecting, analyzing, and mixing both quantitative and qualitative
data in a single study or series of studies. Its central premise is
that the use of quantitative and qualitative approaches in
combination provides a better understanding of research problems
than either approach alone (from www.