Holcomb Awards Committee Faculty Collaborative Research
Up to $20,000
Faculty Collaborative Research Grant Application
Deadline: Faculty Collaborative Research Grant applications
have a deadline of the first Monday of February, by 5:00 p.m.
Program: The HAC Faculty Collaborative
Research Grant supports original, scholarly and research projects
in the sciences and social sciences (quantitative research methods
mixed methods research - see note below for more
information). The research may be theoretical or
empirical. The research may be basic or applied.
However, the research should benefit from the expertise from two or
more co-PIs. The grant should put to use the expertise of two
or more faculty from different disciplines and should be
interdisciplinary at its core. The program is competitive and open
to all tenured or tenure track faculty but must involve faculty
from at least two different disciplines on campus. It should
be clear how the project is related to principles in the
applicant's field, what hypothesis (es) is (are) being tested, a
description of the collaborative nature of the work, and how the
resulting data will be analyzed. The applicant should provide
a description, or a copy of the survey instrument (e.g., sample
items) if a survey is being conducted. If you are trying to
decide whether your application should be submitted to the BAC or
the HAC, the Director of BIRS will help you decide the most
appropriate committee for your proposal.
for faculty research grants is limited to faculty from
different disciplines (usually different departments) who are in a
tenure-track or tenured position at the time of the grant
Proposal Format: It is extremely important for
the applicant to remember that the proposal will be reviewed by
professionals in other disciplines and that the proposal should be
in clear and concise language that can be evaluated by the
reviewers. The statement should be typed and formatted
in the following way: 1.5 line spacing, standard Times New Roman 11
or 12pt. font, one inch margins all around, and no more than five
pages. Proposals that do not conform to these
guidelines or are submitted on outdated forms will be deemed
non-compliant, will be returned without evaluation and will not be
forwarded to the HAC committee.
Your application must include:
1. Program Statement: A description of the
proposed project following the outline listed below. Proposals will
be evaluated by readers who are not necessarily experts in the
specific field of the proposal. The application should be written
for a general audience to understand and contain the following
- Background - The background for the project including the
problem or need, related work and the underlying rationale.
- Objectives - The objective(s) of the project.
- Significance - The importance or significance of the research
and the relation of the research to the applicant's previous and
- Methods - The methods applicant will use to achieve his/her
objectives including any of the following that apply: the creative
procedures or experimental methods, equipment required, data
gathering and analysis, time schedule, evaluation and reporting of
results. Indicate if the project involves human subjects, animals
or recombinant DNA.
- Collaboration - A description of why a collaborative approach
is necessary to achieve the project objective is required. A
description of specific skills for each faculty should be
- Analysis - Describe information to be collected and how it will
be used or analyzed.
- Timeline - An anticipated timeline that may cover up to two
years for a collaborative for the proposed project should detail
how the work will be completed over the granting period..
- References and Bibliography - In this section, applicants must
include all relevant references cited in the application and may
include a complete bibliography. This section is not part of
the Program Statement and is not included in the five page
2. Budget: The budget is an important part of
the application and care should be taken to ensure the budget is
clearly defined and the proposed expenditures are justified. A
budget justification narrative must be included with the
application that carefully details all expenditures and how they
are related to the proposed work. EXPENDITURES NOT FULLY
JUSTIFIED WILL NOT BE FUNDED.
- Stipends: A faculty summer stipend for each PI up to
$3,000 each is permitted. Faculty should indicate any other grant
that funds this work during the summer months.
- Stipends for other personnel, including students are also
permitted up to $3,000 per person. It is expected that all
personnel would be paid by the hour. Summer payments to
undergraduate students not enrolled in at least six hours must
include funds to pay FICA. Students' work need not be limited to
the summer. Butler students can not receive Butler funding from
more than one source.
- Multiple faculty stipends on the same grant proposal must be
- Total stipends to all faculty and other personnel, including
students, may not exceed $9000.00.
- Travel/Conferences: Allowable travel costs include food
and incidentals, actual lodging costs, actual travel fares and
mileage. The HAC committee will not fund food per diem for more
than 14 days. Faculty members are encouraged to use the college or
department funds for other travel expenses or to apply for a HAC
Travel-to-Present award. Travel within 50 miles of Indianapolis
will not be supported.
- Books/Research Materials: Requests for materials readily
available from the library or through interlibrary loan must be
explicitly justified. It is the responsibility of the
applicant to check on the availability of requested books and
materials with the university library.
- Computer Hardware and Software: Computer hardware and
software will be supported only if they are essential to the unique
requirements of the research project.
- Exclusions: The program does not support funding for
degree completion, writing previously completed projects, writing
textbooks or chapters for textbooks, curriculum development or
3. Curriculum Vitae: Include a curriculum
vitae for each faculty PI that includes education, skills and
experience. In addition to the basics, the CV should include
research and teaching experience, publications relevant to the
project, grants and fellowships, professional associations and
licenses, awards and other information relevant to the funding for
which you are applying. Make sure dates on all
publications are included. The CV should highlight
the applicant's publications that are relevant to the proposed
4. Appendix A (Report on Previous HAC-Funded
Research): Applicants who have previously received a
Faculty Research Grant (or Summer Faculty Fellowship) must include
a report on the results of work funded by the most recent HAC
grant, and (if applicable) how the new work relates to the previous
5. Appendix B (Report on Extramural Grant
Applications): Applicants who have received three or more
Faculty Research Grants must provide either evidence that they have
sought outside funding to support their work, or show significant
output from past grants, including published articles and
peer-reviewed presentations at major professional conferences.
The proposal should be signed by the applicant, the Head of
Department, or Program Director, and the Dean of the College.
Proposals that do not conform to these guidelines will be
returned without evaluation. Use the
form that is currently on the website. Proposals
submitted on outdated forms will be deemed non-compliant and will
not be forwarded to the HAC committee.
Rules and Exceptions:
- Multiple Collaborators: Because this is a collaborative
grant, the $3,000 maximum faculty stipend may be increased to
$6,000 to cover summer salary for up to two PIs.
- Books: Generally speaking, applicants should not request
more than $250 for the purchase of books and other texts.
Applicants may request more, but must clearly justify the
- Exclusions: These awards are not to be used to support the
completion of a graduate degree program. In addition, proposals
will not be accepted for projects for which the faculty member is
already being compensated, such as writing a book for which there
is anything more than a nominal honorarium already being paid by
the publisher to the author.
Evaluation Guidelines: Click here for
more information on HAC research proposal evaluation
Duration: For grants issued in the spring
semester, the award period is May 1 to May 31 the following year.
In exceptional circumstances, an extension of the grant period is
permitted. If an awardee requires additional time to complete
his/her project, a request for an extension should be submitted no
later than one month prior to the end of the grant period. No new
grant money will be released until the first project, including the
final report, is completed.
Report: A brief report describing the
outcome of the research conducted using these funds is due in the
Institute for Research and Scholarship office no more than 60 days
following the end of the grant period. The report should detail how
the money was spent in relation to the proposed budget. Failure to
submit this report could jeopardize future HAC funding.