Institute for Research & Scholarship

Holcomb Awards Committee Faculty Collaborative Research Grant 


Up to  $20,000

Holcomb Awards Committee Faculty Collaborative Research Grant Application

Deadline: Faculty Collaborative Research Grant applications have a deadline of the first Friday of February, by 5:00 p.m.

Program:  The HAC Faculty Collaborative Research Grant supports original, scholarly and research projects in the sciences and social sciences (quantitative research methods or  mixed methods research - see note below for more information). The research may be theoretical or empirical.  The research may be basic or applied.  However, the research should benefit from the expertise from two or more co-PIs.  The grant should put to use the expertise of two or more faculty from different disciplines and should be interdisciplinary at its core. The program is competitive and open to all tenured or tenure track faculty but must involve faculty from at least two different disciplines on campus.  It should be clear how the project is related to principles in the applicant's field, what hypothesis (es) is (are) being tested, a description of the collaborative nature of the work, and how the resulting data will be analyzed.  The applicant should provide a description, or a copy of the survey instrument (e.g., sample items) if a survey is being conducted. If you are trying to decide whether your application should be submitted to the BAC or the HAC, the Director of BIRS will help you decide the most appropriate committee for your proposal.

Eligibility:    Eligibility for faculty research grants is limited to faculty from different disciplines (usually different departments) who are in a tenure-track or tenured position at the time of the grant award.

Proposal Format:   It is extremely important for the applicant to remember that the proposal will be reviewed by professionals in other disciplines and that the proposal should be in clear and concise language that can be evaluated by the reviewers.  The statement should be typed and formatted in the following way: 1.5 line spacing, standard Times New Roman 11 or 12pt. font, one inch margins all around, and no more than five pages.   Proposals that do not conform to these guidelines or are submitted on outdated forms will be deemed non-compliant, will be returned without evaluation and will not be forwarded to the HAC committee.

Your application must include:

1. Program Statement: A description of the proposed project following the outline listed below. Proposals will be evaluated by readers who are not necessarily experts in the specific field of the proposal. The application should be written for a general audience to understand and contain the following information:

  • Background - The background for the project including the problem or need, related work and the underlying rationale.
  • Objectives - The objective(s) of the project.
  • Significance - The importance or significance of the research and the relation of the research to the applicant's previous and future work.
  • Methods - The methods applicant will use to achieve his/her objectives including any of the following that apply: the creative procedures or experimental methods, equipment required, data gathering and analysis, time schedule, evaluation and reporting of results. Indicate if the project involves human subjects, animals or recombinant DNA.
  • Collaboration - A description of why a collaborative approach is necessary to achieve the project objective is required.  A description of specific skills for each faculty should be included.
  • Analysis - Describe information to be collected and how it will be used or analyzed.
  • Timeline - An anticipated timeline that may cover up to two years for a collaborative for the proposed project should detail how the work will be completed over the granting period..
  • References and Bibliography - In this section, applicants must include all relevant references cited in the application and may include a complete bibliography.  This section is not part of the Program Statement and is not included in the five page limit.

2. Budget: The budget is an important part of the application and care should be taken to ensure the budget is clearly defined and the proposed expenditures are justified. A budget justification narrative must be included with the application that carefully details all expenditures and how they are related to the proposed work.  EXPENDITURES NOT FULLY JUSTIFIED WILL NOT BE FUNDED.

  • Stipends: A faculty summer stipend for each PI up to  $3,000 each is permitted. Faculty should indicate any other grant that funds this work during the summer months.
  • Stipends for other personnel, including students are also permitted up to $3,000 per person. It is expected that all personnel would be paid by the hour. Summer payments to undergraduate students not enrolled in at least six hours must include funds to pay FICA. Students' work need not be limited to the summer. Butler students can not receive Butler funding from more than one source.
  • Multiple faculty stipends on the same grant proposal must be justified.
  • Total stipends to all faculty and other personnel, including students, may not exceed $9000.00.
  • Travel/Conferences: Allowable travel costs include food and incidentals, actual lodging costs, actual travel fares and mileage. The HAC committee will not fund food per diem for more than 14 days. Faculty members are encouraged to use the college or department funds for other travel expenses or to apply for a HAC Travel-to-Present award. Travel within 50 miles of Indianapolis will not be supported.
  • Books/Research Materials: Requests for materials readily available from the library or through interlibrary loan must be explicitly justified.  It is the responsibility of the applicant to check on the availability of requested books and materials with the university library.
  • Computer Hardware and Software: Computer hardware and software will be supported only if they are essential to the unique requirements of the research project.
  • Exclusions: The program does not support funding for degree completion, writing previously completed projects, writing textbooks or chapters for textbooks, curriculum development or planning classes.

3. Curriculum Vitae: Include a curriculum vitae for each faculty PI that includes education, skills and experience.  In addition to the basics, the CV should include research and teaching experience, publications relevant to the project, grants and fellowships, professional associations and licenses, awards and other information relevant to the funding for which you are applying.  Make sure dates on all publications  are included.  The CV should highlight the applicant's publications that are relevant to the proposed work.

4. Appendix A (Report on Previous HAC-Funded Research): Applicants who have previously received a Faculty Research Grant (or Summer Faculty Fellowship) must include a report on the results of work funded by the most recent HAC grant, and (if applicable) how the new work relates to the previous project.

5. Appendix B (Report on Extramural Grant Applications): Applicants who have received three or more Faculty Research Grants must provide either evidence that they have sought outside funding to support their work, or show significant output from past grants, including published articles and peer-reviewed presentations at major professional conferences.

The proposal should be signed by the applicant, the Head of Department, or Program Director, and the Dean of the College.

Proposals that do not conform to these guidelines will be returned without evaluation. Use the  form  that is currently on the website. Proposals submitted on outdated forms will be deemed non-compliant and will not be forwarded to the HAC committee.

Rules and Exceptions:

  • Multiple Collaborators: Because this is a collaborative grant, the $3,000 maximum faculty stipend may be increased to $6,000 to cover summer salary for up to two PIs.
  • Books: Generally speaking, applicants should not request more than $250 for the purchase of books and other texts. Applicants may request more, but must clearly justify the additional need.
  • Exclusions: These awards are not to be used to support the completion of a graduate degree program. In addition, proposals will not be accepted for projects for which the faculty member is already being compensated, such as writing a book for which there is anything more than a nominal honorarium already being paid by the publisher to the author.

Evaluation Guidelines: Click  here for more information on HAC research proposal evaluation guidelines.

Duration:  For grants issued in the spring semester, the award period is May 1 to May 31 the following year. In exceptional circumstances, an extension of the grant period is permitted. If an awardee requires additional time to complete his/her project, a request for an extension should be submitted no later than one month prior to the end of the grant period. No new grant money will be released until the first project, including the final report, is completed.

Report: A brief report describing the outcome of the research conducted using these funds is due in the Institute for Research and Scholarship office no more than 60 days following the end of the grant period. The report should detail how the money was spent in relation to the proposed budget. Failure to submit this report could jeopardize future HAC funding.