External Grant Policies
When applying for external funding, you should follow the below
procedures.
- For all applications for external funding, complete the
Authorization
for External Funding form. This form
ensures compliance with all University procedures and research
protocols as applicable. It also guarantees that the Provost,
Vice President of Finance and Administration, and your chair and
dean (or supervisor) all approve of the timing of the award, as
well as any other commitments (staffing, equipment and space,
programmatic, curricular and/or financial impact) made on behalf of
the University.
- Bring the Approval Form, with signatures from your department
chair or program director and dean, and a draft of your proposal
and budget to the BIRS office in JH109 at least two
weeks prior to the application deadline to make
sure that there is enough time for your application's review by
BIRS, the Office of Budget and Grant Administration, Provost and
Vice President of Finance and Administration. If the form and
proposal are not given to the BIRS office two weeks in advance of
the due date, it cannot be guaranteed that the application will be
approved for submission before its deadline.
- We understand that you may still be fine-tuning your proposal
during the two-week period between its submission to BIRS and the
application deadline. We stand ready to assist with that
process and provide feedback on the proposal narrative and
budget. In general, the sooner the BIRS team knows of your
application, the more helpful we can be.
Institutional Information for External Grant Applications
Many external grant applications require information about
Butler University, including institutional contacts, congressional
district codes, and federal and compliance identifiers.
Information for Butler University can be found in the Table of
FAQs for External Grants.
Time and Effort Reporting Instructions and Form
Federal regulations (OMB Circular A-21) mandate that university
employees whose salaries and wages, both as direct costs or in-kind
matches, are charged to a federally sponsored grant must maintain
records of their effort and time. These records will be maintained
by the Butler Institute for Research and Scholarship to comply with
federal grant regulations. If you are a university employee
whose salary or wages has been charged to a federally sponsored
grant,
please complete this form and return it to the Butler Institute
for Research and Scholarship for each semester that you are working
on the grant.