Registration and Records

Registration Errors

Enrollment Errors

Are you getting an error in your enrollment request? In order to begin to resolve the issue, please review the list of messages below then select the associated "Learn More" link.

Already Enrolled In Class, Add Not Processed (Learn More)

Already Enrolled

Generally, you cannot enroll in two sections of the same class. If you are changing from one section to another, drop the existing section before adding the new one, or use a "swap" transaction. If this is a lab and a lecture, you should request the lecture first and include the lab as a related class. If you are trying to enroll in two sections of a class where each section is a special topic, contact R & R or the department that offers the class to see if that should be allowed.

More information on registration problems is available in MyButler Student Help.

Class XXX Is Full (Learn More)

Permission Numbers

Registration permission numbers are issued by the instructional departments to allow a student to enroll in a course for which there is some restriction. There are several types of restrictions that are overridden by a permission number:

  • Closed Class: When the published maximum number of students has already registered for a class, a few additional seats may be made available.
  • Override a Requisite: Many classes have pre-requisite or co-requisite classes. If you do not meet the published requisites, but you feel you are qualified, you might still be allowed to register.
  • Zero-limit Class: Many classes are specifically limited to people who obtain permission from the instructor or the department. The error messages are a bit misleading when they say the class is "full"; you just need permission.

How to get a permission number.

Combined Section Class XXX Is Full, Enrollment Did Not Take Place (Learn More)

Combined Sections

Butler has a few classes which incorporate two or three courses in one meeting with one teacher. The individual classes each have enrollment limits, and the combined class also has a limit, generally higher. It is less obvious when a combined class has reached its enrollment limit, since you generally see the limits for the individual classes. The solution is to seek a permission number from the department.

Hold On Record, Add Not Processed (Learn More)

Holds

Butler uses a system of academic and financial "Holds" to insure that tasks are handled in an appropriate order. Registration and Records cannot remove any holds.

  • Advising Hold: For most students, an "Advising Hold" will be placed on your records about 3 weeks before the beginning of Registration for a new semester. Once you discuss your academic options with your advisor, he or she will remove the hold. If you still have an Advising Hold and you have already talked with your advisor, you must talk to your advisor or your department head.
  • Verify Local Address Hold: Students who do not live on campus must provide a local address. Once a year, they are required to review that address and confirm that it is still correct. Learn more about the local address requirement.
  • Other Holds: Additional information about your holds is available. Look under the heading "My Personal Data" on the "My Student Data Home Page" that you went through as you navigated to the Enrollment process. Contact the office which placed the hold.

Maximum Term Unit Load Exceeded (Learn More)

Maximum Credit Hours

Each college has a maximum number of credit hours that a full time undergraduate student may take in a semester.

  • College of Business Admin: 18
  • College of Education: 20
  • Jordan College of Fine Arts: 20
  • College of Liberal Arts & Sciences: 18
  • College of Pharmacy & Health Sciences:
    • Undergraduate: 20
    • Graduate: 22
  • College of Communication: 18

If you wish to take more classes than the maximum for your program, please see the Dean's office of your school to get approval to override the max, and return the signed add/drop form to R & R at Jordan Hall 133.

Keep in mind that for most students, additional fees apply when you enroll for more than 20 credit hours in a semester. See Student Accounts for more details.

Multiple Enrollment Not Allowed For Course, Add Not Processed (Learn More)

Already Enrolled

Generally, you cannot enroll in two sections of the same class. If you are changing from one section to another, drop the existing section before adding the new one, or use a "swap" transaction. If this is a lab and a lecture, you should request the lecture first and include the lab as a related class. If you are trying to enroll in two sections of a class where each section is a special topic, contact R & R or the department that offers the class to see if that should be allowed.

More information on registration problems is available in MyButler Student Help.

Not Enrolled, Class XXX Full (Learn More)

Permission Numbers

Registration permission numbers are issued by the instructional departments to allow a student to enroll in a course for which there is some restriction. There are several types of restrictions that are overridden by a permission number:

  • Closed Class: When the published maximum number of students has already registered for a class, a few additional seats may be made available.
  • Override a Requisite: Many classes have pre-requisite or co-requisite classes. If you do not meet the published requisites, but you feel you are qualified, you might still be allowed to register.
  • Zero-limit Class: Many classes are specifically limited to people who obtain permission from the instructor or the department. The error messages are a bit misleading when they say the class is "full"; you just need permission.

How to get a permission number.

No Valid Appointment Found And Open Enrollment Period Has Not Begun (Learn More)

Enrollment Appointments

For each Spring and Fall semester, enrollment appointments are assigned. This appointment marks the beginning of the time when you may register for classes in My.Butler.edu. Notifications are sent to each student by email to let you know when your appointment occurs. You can also check online at My.Butler.edu --> Self Service --> Student Center. Check the right side of the screen to see when your appointment occurs. You may drop and add classes any time between this data and time and the end of the drop/add period. Check the Academic Calendar for the appropriate year to find that date and time.

After the 2 week period of early registration for returning students, a period of Open Registration allows for any continuing student to register, add, or drop classes.

Enrollment appointments are not assigned for Summer Sessions. You may register for summer classes as soon as the registration period begins, usually at the same time as Fall registration opens.

Permission To Enroll In This Class Is Required (Learn More)

Permission Numbers

Registration permission numbers are issued by the instructional departments to allow a student to enroll in a course for which there is some restriction. There are several types of restrictions that are overridden by a permission number:

  • Closed Class: When the published maximum number of students has already registered for a class, a few additional seats may be made available.
  • Override a Requisite: Many classes have pre-requisite or co-requisite classes. If you do not meet the published requisites, but you feel you are qualified, you might still be allowed to register.
  • Zero-limit Class: Many classes are specifically limited to people who obtain permission from the instructor or the department. The error messages are a bit misleading when they say the class is "full"; you just need permission.

How to get a permission number.

Related Class Enrollment Not Completed, Section Not Associated With Enrollment Section (Learn More)

Related Classes

Sometimes there is more than one scheduled part for a class, and you must register for both parts at the same time. The occurs with Lectures that have an associated Lab, or occasionally there is a Lecture with an associated Continuance. The section usually identification indicates an association, such as section 01, 01A, and 01B; if you choose the lecture of section 01, you should also choose one of the labs. The system will prompt you to add the lab when you are going through Self Service registration.

Requisites Not Met For Class, Not Enrolled (Learn More)

Permission Numbers

Registration permission numbers are issued by the instructional departments to allow a student to enroll in a course for which there is some restriction. There are several types of restrictions that are overridden by a permission number:

  • Closed Class: When the published maximum number of students has already registered for a class, a few additional seats may be made available.
  • Override a Requisite: Many classes have pre-requisite or co-requisite classes. If you do not meet the published requisites, but you feel you are qualified, you might still be allowed to register.
  • Zero-limit Class: Many classes are specifically limited to people who obtain permission from the instructor or the department. The error messages are a bit misleading when they say the class is "full"; you just need permission.

How to get a permission number.

The Combined Section Class %1 Is Full (Learn More)

Combined Sections

Butler has a few classes which incorporate two or three courses in one meeting with one teacher. The individual classes each have enrollment limits, and the combined class also has a limit, generally higher. It is less obvious when a combined class has reached its enrollment limit, since you generally see the limits for the individual classes. The solution is to seek a permission number from the department.

Time Scheduling Conflict For Class XXX and YYY, Not Enrolled (Learn More)

Time Scheduling Conflicts

Self service registration will not allow you to register for two classes which have overlapping meeting patterns. If the overlap is manageable, your advisor may approve enrolling in both classes, and can process the enrollment request with an appropriate override.

Unable To Add This Class - Requisites Have Not Been Met (Learn More)

Permission Numbers

Registration permission numbers are issued by the instructional departments to allow a student to enroll in a course for which there is some restriction. There are several types of restrictions that are overridden by a permission number:

  • Closed Class: When the published maximum number of students has already registered for a class, a few additional seats may be made available.
  • Override a Requisite: Many classes have pre-requisite or co-requisite classes. If you do not meet the published requisites, but you feel you are qualified, you might still be allowed to register.
  • Zero-limit Class: Many classes are specifically limited to people who obtain permission from the instructor or the department. The error messages are a bit misleading when they say the class is "full"; you just need permission.

How to get a permission number.

Unable To Add This Class - Term Maximum Exceeded (Learn More)

Maximum Credit Hours

Each college has a maximum number of credit hours that a full time undergraduate student may take in a semester.

  • College of Business Admin: 18
  • College of Education: 20
  • Jordan College of Fine Arts: 20
  • College of Liberal Arts & Sciences: 18
  • College of Pharmacy & Health Sciences:
    • Undergraduate: 20
    • Graduate: 22

If you wish to take more classes than the maximum for your program, please see the Dean's office of your school to get approval to override the max, and return the signed add/drop form to R & R at Jordan Hall 133.

Keep in mind that for most students, additional fees apply when you enroll for more than 20 credit hours in a semester. See Student Accounts for more details.

Unit Limit Exceeded For Appointment Period (Learn More)

Maximum Credit Hours

Each college has a maximum number of credit hours that a full time undergraduate student may take in a semester.

  • College of Business Admin: 18
  • College of Education: 20
  • Jordan College of Fine Arts: 20
  • College of Liberal Arts & Sciences: 18
  • College of Pharmacy & Health Sciences:
    • Undergraduate: 20
    • Graduate: 22

If you wish to take more classes than the maximum for your program, please see the Dean's office of your school to get approval to override the max, and return the signed add/drop form to R & R at Jordan Hall 133.

Keep in mind that for most students, additional fees apply when you enroll for more than 20 credit hours in a semester. See Student Accounts for more details.

You Are Already Enrolled In This Class (Learn More)

Already Enrolled

Generally, you cannot enroll in two sections of the same class. If you are changing from one section to another, drop the existing section before adding the new one, or use a "swap" transaction. If this is a lab and a lecture, you should request the lecture first and include the lab as a related class. If you are trying to enroll in two sections of a class where each section is a special topic, contact R & R or the department that offers the class to see if that should be allowed.

More information on registration problems is available in MyButler Student Help.

You Cannot Add This Class Due To A Time Conflict With Class XXX (Learn More)

Permission Numbers

Registration permission numbers are issued by the instructional departments to allow a student to enroll in a course for which there is some restriction. There are several types of restrictions that are overridden by a permission number:

  • Closed Class: When the published maximum number of students has already registered for a class, a few additional seats may be made available.
  • Override a Requisite: Many classes have pre-requisite or co-requisite classes. If you do not meet the published requisites, but you feel you are qualified, you might still be allowed to register.
  • Zero-limit Class: Many classes are specifically limited to people who obtain permission from the instructor or the department. The error messages are a bit misleading when they say the class is "full"; you just need permission.

How to get a permission number.

You Cannot Drop This Class Without Also Dropping Its Co-Requisite (Learn More)

Co-requisites

Co-requisite classes must be taken in the same semester. The system enforces this my requiring that you register for both at the same time. You may not add one without also adding the other. Conversely, you may not drop one without also dropping the other. Error messages often refer to just "requisites", so it may not be obvious that it is a co-requisite that is missing. Look for "Enrollment Information" in the Enrollment or Add process, or check the course catalog description for the course(s) getting this error.

If you have already taken one of the co-requisite courses, or if you are not able to schedule both in one semester, a permission number is required to enroll in only one.

You Have A Hold On Your Record (Learn More)

Holds

Butler uses a system of academic and financial "Holds" to insure that tasks are handled in an appropriate order. Registration and Records cannot remove any holds.

  • Advising Hold: For most students, an "Advising Hold" will be placed on your records about 3 weeks before the beginning of Registration for a new semester. Once you discuss your academic options with your advisor, he or she will remove the hold. If you still have an Advising Hold and you have already talked with your advisor, you must talk to your advisor or your department head.
  • Verify Local Address Hold: Students who do not live on campus must provide a local address. Once a year, they are required to review that address and confirm that it is still correct. Learn more about the local address requirement.
  • Other Holds: Additional information about your holds is available. Look under the heading "My Personal Data" on the "My Student Data Home Page" that you went through as you navigated to the Enrollment process. Contact the office which placed the hold.

Can't find your class?

Unscheduled Classes

Some classes are not regularly scheduled, such as Independent Study or an Honors Thesis in a particular subject. When a student expresses interest, and arranges with the department to take the course, that arrangement is communicated to Registration and Records on a Blue Card form. The form can be obtained from the student's advisor. It requires the approval of the advisor and the head of the department offering the course.

Class Changes

The class schedule is dynamic. Changes are constantly being made due to increases in enrollment maximums, instructors being added or becoming unavailable, or insufficient demand. The most accurate indication of class availability is My.Butler.edu. The least accurate is the printed Schedule of Classes. If you see the course in the printed schedule but can't find it once you get into enrollment, check with the department offering the class.