Registration and Records

Drop/Add/Withdraw

Adding a class 

Before the Fall or Spring semester starts and during the first 5 days of classes, continuing students can add a class themselves on My.Butler.edu, with no paperwork or approvals. If you wish to add a class after the 5th day of classes, please contact your advisor who will provide you with a Drop/Add/Withdraw form that must be signed by your advisor, the instructor of the class you wish to add, and the dean of the college you are enrolled in. Once you have obtained the approvals, take the form to Jordan Hall 133. Copies will be returned to you and your department once the class has been added. 

Dropping a class 

Before the Fall or Spring semester starts and during the first 10 days of classes of the term, you may drop a class, and it will not show on your transcript. Continuing students can drop a class themselves on My.Butler.edu, with no paperwork or approvals, until 11:59 pm on the last drop date.

Withdrawing from a class

After the 10th day of classes in the Fall or Spring semesters, you may still withdraw from a class up to the 10th week of classes during the Fall and Spring semesters. The class will still show on your transcript, with a grade of W. You will not get any credit for this class and it will not be counted in your GPA. To withdraw from a class, start with your advisor; you will need a Drop/Add/Withdraw form signed by your advisor and the instructor of that class. Once you have obtained the approvals, take the form to Jordan Hall, Room 133. Copies will be returned to you and your department once the class has been dropped. 

Questions regarding Tuition refunds should be directed to the Office of Student Accounts.

Complete Withdrawal from a Term

If it becomes necessary to withdraw completely from Butler for reasons other than medical, a student should confer at once with the dean of his or her college who will initiate the complete withdrawal. The effective date of the withdrawal is the date the form is received by the Registration and Records Office. 

If a student seeks a withdrawal for medical reasons, he/she should contact the office of Vice President for Student Affairs. As the University Health Officer, the Vice President for Student Affairs will review the applicable documentation and offer a recommendation to the dean of the appropriate college who will initiate the complete withdrawal. Stipulations may be imposed for future re-enrollment.

Instructors should be informed personally of the student's withdrawal. In the case of suspension, expulsion, or other officially directed involuntary withdrawal past the deadline for withdrawals, instructors will report W or F, reflecting the student's standing on the date of the directed withdrawal. Upon a complete withdrawal within the first four weeks of a fall or spring semester, a partial refund of tuition will be made in accordance with a sliding scale published by the Student Accounts Office (see http://www.butler.edu/student-accounts/billing--payment-(1)/withdrawal-policy/).

Students who choose to withdraw from Butler are asked to complete an exit interview with someone in the office of the Vice President for Student Affairs (200 Atherton) or the Learning Resource Center (Jordan Hall 136). Students can call 940-9570 to arrange for a short exit interview.

Summer Sessions

  • Continuing students can add a class themselves on My.Butler.edu, with no paperwork or approvals, until 5PM on the Friday before the first day of the summer term in which the course is offered.  
  • Continuing students can drop a class themselves on My.Butler.edu, with no paperwork or approvals, until 5PM on the Friday before the first day of the summer term in which the course was scheduled.
  • If you wish to add, drop, or withdraw from a summer course once each summer term starts, contact your advisor to complete a Drop/Add/Withdrawal form.  Obtain signature approvals from your advisor, the instructor of the class, and the dean of the college you are enrolled in, then take the form to Jordan Hall, Room 133.  Copies will be returned to you and your department once the paperwork has been processed.

For information regarding the Institutional Tuition Refund Schedule(s) for summer courses, please contact the Office of Student Accounts directly at studentaccounts@butler.edu or (317) 940-9353.