Frequently Asked Questions
What Is R&R? (Answer)
What is R&R?
R&R is an abbreviation commonly used for Registration and
Records, the office that is managed by the University's Registrar.
If you have any questions that are not addressed by this web site,
or if you find elements of this web site which are not functioning,
please contact us.
- Visit us at Jordan Hall, Room 133
- Email: firstname.lastname@example.org
- Phone: (317)940-9203 or (800) 368-6852 ext. 9203
What is a Permission number? (Answer)
What is a permission number?
A permission number is a special key that allows you to bypass a
problem that is blocking your enrollment in a particular course.
You may need a permission number if:
- enrollment in a class is by permission only,
- you have not satisfied a prerequisite, or
- the class has already reached its enrollment limit.
Permission without a number: Many units are now
assigning permission for you to enroll on My.Butler. When this
happens, you do not need to enter the special number; just enroll
in the class as you would any other, and the system
will recognize you have been given permission.
How to get a permission number.
Once you are issued a permission number, you can enter it in Add
a Class. Select the specific section, and enter the permission
number before you click NEXT. Permission numbers are different for
each class and for each semester, and may be specifically assigned
to a student. If your permission number is rejected, return to the
issuer and see if the correct course and semester were used. If the
issuer cannot resolve the problem, call Registration and Records at
What is a requisite? (Answer)
What is a requisite?
When a department creates a new class, they frequently specify
the qualifications a student must have to participate effectively
in the class. A prerequisite is a qualification
that the student must have before s/he enrolls.
Examples include another course which prepares you for this subject
material, a major that you must be in to take the course, or a
primary instrument for which you must have demonstrated a
proficiency. A corequisite is a course that must
be taken in the same semester with this course.
All requisites are documented in the Butler Bulletin. You can see
class requisites in Course Search by clicking on the title of the
class. You can also see them in My.Butler.edu, in Class Search/Browse
Catalog by finding the class and then clicking on the
title of the course.
To register for a course which has a corequisite, you must
register for both at the same time. Select the sections for all the
corequisite courses before you go to Step 2 of the enrollment
If you are currently enrolled in a class which serves as a
prerequisite for a class you want to take in the future, that's no
problem. The system allows the prerequisite unless a failing grade
has been posted.
Why didn't I get an Early Term Grade Report?
Why don't I have any Early Term Grades?
Early term grades are available to view on My.Butler.edu through your Student Center
about the 6th week of classes to first and second year
undergraduate students. Juniors, Seniors, and graduate students do
not receive Early Term Grades.
What is the difference between dropping a class and
withdrawing from a class? (Answer)
What is the difference between dropping a class and withdrawing
from a class?
Before the semester starts, and during the first 10 days of
classes, you may drop a class, and it will not
show on your transcript. Continuing students can drop a class
themselves on My.Butler.edu, with no paperwork or approvals
until 11:59 pm on the last drop date. First year students, during
their first semester on campus, along with non-degree seeking
students, must meet with their advisor who will help them drop
a class. After the 10th day of classes, you may still
withdraw from a class. The class will still show
on your transcript, with a grade of W. You will not get any credit
for this class, and it will not be counted in your GPA. To withdraw
from a class, start with your advisor; you will need a
Drop/Add/Withdraw form, signed by your advisor and the instructor
of that class. Once you have obtained the approvals, take the form
to Jordan Hall 133. Copies will be returned to you and your
department once the class has been dropped.
What is Pass/Fail? (Answer)
What is Pass/Fail?
Pass/fail means the grade for the class will be either Pass or
Fail, not the standard A/B/C/D/F grading scheme. The grading system
is fully described in the Butler Bulletin, section
Academic Regulations and Definitions, starting on page 59.
Some classes are designated as always getting a Pass/Fail grade.
There are limits on what courses can be taken Pass/Fail. See your
Why can't I drop a course? (Answer)
Why can't I drop a course?
If you can log into My.Butler.edu, there are two
reasons why you may not be able to drop a course:
- a. If you are a new Freshman, you must work
through your advisor for your first semester. You may do your own
drop/add for your second semester.
- b. Drop is available through the first 10
days of classes in Fall or Spring, and cuts off at 11:59PM on the
10th day. For Summer sessions, Drop is available only until 5PM on
the Friday before the summer term starts.
How can I get an unofficial transcript? (Answer)
How can I get an unofficial transcript?
Current students can view their own unofficial transcript on My.Butler.edu. Just log in, then go to Self
Service--> Academic Records --> View Unofficial Transcript
and click on Go. Read more about requesting an
How can I change a class to P/F? (Answer)
How can I change a class to P/F?
While drop/add is still open, you may submit a written request
to Registration and Records, JH133. Please indicate the semester
and the class, state that you want to change to P/F, (or change P/F
back to a standard grade) and sign the request. Once the drop/add
period is over, you may still change for about 4 weeks (please
check the Academic Calendar for the specific deadline) with the
approval of your advisor and the instructor. See your advisor for
the appropriate form.
If I have been out of school for a while, do I have to
reapply to come back? (Answer)
If I have been out of school for a while, do I have to reapply
to come back?
If you were a student in good standing when you left, you may
return to the same degree program by submitting a Returning Student
Do I have to apply for graduation even if I'm not going
to attend the ceremony? (Answer)
Do I have to apply for graduation even if I'm not going to
attend the ceremony?
Yes. We have a lot to do to verify that you are ready to
graduate, and to order an appropriate diploma. Read More
Why do I have a "Hold"? (Answer)
Why do I have a "Hold"?
There are many types of Holds, also called Service
Indicators. They indicate that there is something that you
must do in order to take advantage of certain services. The most
common Hold is an advising hold; once you review your degree
progress with your advisor, they should remove the hold, and this
allows you to participate in self-service registration. For most
other Holds, you must contact the person who placed the hold to
determine how to clear it. You can see who placed the hold on My.Butler.edu, on the top right of the Self
Service Student Center page. More.
To keep my medical or driver's insurance coverage, my
parents' insurance company needs a letter saying I am still a
student. How do I get that? (Answer)
To keep my medical or driver's insurance coverage, my parents'
insurance company needs a letter saying I am still a student. How
do I get that?
You can get an enrollment verification several ways. You can
enter the request on My.Butler.edu and it will be
sent out within a week. You can also call R&R at 317-940-9203,
or come in to our service counter at JH133. Please have your
identification, and the address or fax number where the
verification should be sent. Click
here for Help instructions on how to enter the My.Butler request.
What is an Enrollment Appointment? (Answer)
What is an Enrollment Appointment?
Your enrollment appointment is the date and time after which you
may enroll in classes for a new semester using Self Service
functions in My.Butler.edu. Appointments are necessary to limit the
load on the computer network and ensure that you will get good
response as you go through the process. Appointments are
distributed throughout the 2 week registration period. Appointments
are generally set during the day and early evening so that you can
call for help if you have problems. Appointments are assigned by
student classification (Seniors, Juniors, Sophomores, Freshmen) and
then by descending credit hours earned. You may register for a
class any time after your appointment, through the end of the
drop/add period at the beginning of the term. You can find your
enrollment appointment by logging onto My
Butler.edu and going to Self Service, then Student Center. Your
appointment time is on the right.
You should talk with your advisor before your enrollment
appointment. Your advisor's name and phone number are listed just
under the enrollment appointment on My.Butler. Call to make an