Registration and Records

Class Scheduling: Grid Options and Policies

Rev. April 2014: Effective Spring 2015 course scheduling

  • The purpose of the Class Grid and scheduling guidelines is to provide the widest possible access for students to the Butler curriculum while supporting faculty teaching and efficient classroom usage.
  • Please take special note of new options with yellow background on the grid!

Distribution Guidelines for Scheduling

The following guidelines apply to all courses. They help to provide optimal choices for our students and to assist us in placing classes in appropriate classrooms. Chairs, directors, associate deans and deans may use their discretion in working toward this distribution within and across their units. If classroom shortages emerge, these guidelines will be a key factor in determining which faculty, departments, and colleges will be responsible for rescheduling a class to an alternate meeting time with classroom availability.

  • Courses should be taught across the spectrum of days and times, including a balance of 3x a week and 2x a week options.
  • Departments should avoid clustering in the "high demand" slots of MWF 10-12, MWF 1-2; MW 1:-2:15; and TR 9:35- 10:50, TR 11:00 - 12:15, and TR 1:00- 2:15.
  • There is no grid for evening classes beginning at 5:15 or after. Units may schedule to serve the needs of their students and faculty.

The following strategies are recommended to help you achieve these results when scheduling courses:

  • Every faculty member teaches either an early class (before 9:30 a.m.) or one late class (after 2:25 p.m.).
  • Approximately one-quarter of the faculty should be teaching a course which meets on Friday.

Scheduling Off Grid/Classroom Shortages

Departments and colleges which need to schedule a course off-grid must receive approval. Requests for off-grid classes should be made as soon as possible and must be made prior to the class scheduling submission deadline established each semester by the registrar. Requests should be directed to the dean or associate dean of the college, who may at their discretion forward them to the associate provost. Chairs/associate deans must provide a written explanation of why the variance is required. In certain cases, the request may also be reviewed by the committee of associate deans, registrar, and associate provost. In the rare case in which questions about grid exemptions cannot be resolved by this group, the issue will be referred to the Provost's Advisory Council. Colleges may submit a request for a standing exemption for segments of their curriculum.

Should the registrar be unable to schedule all courses at the days and/or times requested by departments due to classroom supply and/or classroom size constraints, the respective associate dean will assist in determining what alterations must be made in scheduling within their college/departments to ensure that all classes have meeting times and locations assigned prior to advance registration.

Grid Times

3 Hour classes - twice & thrice per week
MWF TR MW WF
3.A1 MWF 8:00-8:50 3.A2 TR 8:00-9:15 3.A3 MW 8:35-9:50 3.A4 WF 8:35-9:50
3.B1 MWF 9:00-9:50 3.B2 TR 9:35-10:50        
3.C1 MWF 10:00-10:50            
3.D1 MWF 11:00-11:50 3.D2 TR 11:00-12:15        
3.E1 MWF 12:00-12:50            
3.F1 MWF 1:00-1:50 3.F2 TR 1:00-2:15 3.F3 MW 1:00-2:15    
3.G1 MWF 2:25-3:15 3.G2 TR 2:25-3:40 3.G3 MW 2:25-3:40 3.A5 WF 2:25-3:40
    3.H2 TR 3:50-5:05 3.H3 MW 3:50-5:05    
3 Hour once per week classes; NOTE: Time slots now allow for 10 minute optional break.
3.1.M1 M 2:25 - 5:05 3.1.M2 M 3:50 - 6:30
3.1.T1 T 2:25 - 5:05 3.1.T2 T 3:50 - 6:30
3.1.W1 W 2:25 - 5:05 3.1.W2 W 3:50 - 6:30
3.1.R1 R 2:25 - 5:05 3.1.R2 R 3:50 - 6:30
3.1.F1 F 2:25 - 5:05 3.1.F2 F 3:50 - 6:30
2 Hour classes - twice per week
MW TR WF
2.A1 MW 8:00-8:50 2.A2 TR 8:00-8:50 2.A3 WF 8:00-8:50
2.B1 MW 9:00-9:50 2.B2 TR 9:35-10:25 2.B3 WF 9:00-9:50
2.C1 MW 10:00-10:50     2.C3 WF 10:00-10:50
2.D1 MW 11:00-11:50 2.D2 TR 11:00-11:50 2.D3 WF 11:00-11:50
2.E1 MW 12:00-12:50     2.E3 WF 12:00-12:50
2.F1 MW 1:00-1:50 2.F2 TR 1:00-1:50 2.F3 WF 1:00-1:50
    2.G2 TR 2:25-3:15    
    2.H2 TR 3:50-4:40    
2 Hour once per week classes
M T W
2.1.M1 M 12:35 - 2:15 2.1.T1 T 12:35 - 2:15 2.1.W1 W 12:35 - 2:15
2.1.M2 M 2:25 - 4:05 2.1.T2 T 2:25-4:05 2.1.W2 W 2:25 - 4:05
2.1.M3 M 4:15 - 6:05 2.1.T3 T 4:15 - 6:05 2.1.W3 W 4:15 - 6:05
R F
2.1.R1 R 12:35 - 2:15 2.1.F1 F 12:35 - 2:15
2.1.R2 R 2:25-4:05 2.1.F2 F 2:25-4:05
2.1.R3 R 4:15 - 6:05 2.1.F3 F 4:15 - 6:05
5 Hour Classes
MTWRF MWF
5.A MTWRF 8:00-8:50 5.A1 MWF 8:25-9:50
5.B MTWRF 9:00-9:50 5.B MWF 9-9:50, TR 8:35-9:25
5.C MTWRF 10:00-10:50    
5.D MTWRF 11:00-11:50    
5.E MTWRF 12:00-12:50    
5.F MTWRF 1:00-1:50    
4 Hour Classes - 3 times per week
MWF
4.A1 MWF 8:40-9:50
3.F1 MWF 1:00-2:10
3.G1 MWF 2:25-3:35
4 Hour Classes - 4 times per week
MTWR MTWF
4.A MTWR 8:00-8:50 4.A MTWF 8:00-8:50
4.B MTWR 9:00-9:50 or
MW 9:00-9:50, TR 8:35-9:25
4.B MTWF 9:00-9:50 or
MWF 9:00-9:50, T 8:35-9:25
4.C MTWR 10:00-10:50 4.C MTWF 10:00-10:50
4.D MTWR 11:00-11:50 4.D MTWF 11:00-11:50
4.E MTWR 12:00-12:50 4.E MTWF 12:00-12:50
4.F MTWR 1:00-1:50 4.F MTWF 1:00-1:50
MWRF TWRF
4.A MWRF 8:00-8:50 4.A TWRF 8:00-8:50
4.B MWRF 9:00-9:50 or
MWF 9:00-9:50, R 8:35-9:25
4.B TWRF 9:00-9:50 or
WF 9:00-9:50, TR 8:35-9:25
4.C MWRF 10:00-10:50 4.C TWRF 10:00-10:50
4.D MWRF 11:00-11:50 4.D TWRF 11:00-11:50
4.E MWRF 12:00-12:50 4.E TWRF 12:00-12:50
4.F MWRF 1:00-1:50 4.F TWRF 1:00-1:50

**Staggered (9:00/8:35) start times for 4.B and 5.B slots are preferred to avoid conflicts with TR 9:35-10:50 classes, but straight 9:00AM starts are permissible.

LABS

2 hour labs (Assumed to have 1 hour and 50 minutes meeting time.)
Morning Afternoon
2L.M1 M 8:00 - 9:50 2L.M2 M 9:00 - 10:50 2L.M3 M 2:25 - 4:15
2L.T1 T 8:00 - 9:50 2L.T2 T 9:00 - 10:50 2L.T3 T 2:25 - 4:15
2L.W1 W 8:00 - 9:50 2L.W2 W 9:00 - 10:50 2L.W3 W 2:25 - 4:15
2L.R1 R 8:00 - 9:50 2L.R2 R 9:00 - 10:50 2L.R3 R 2:25 - 4:15
2L.F1 F 8:00 - 9:50 2L.F2 F 9:00 - 10:50 2L.F3 F 2:25 - 4:15
3 hour labs (Assumed to have 2 hours and 50 minutes meeting time.)
Morning Afternoon
3L.M1 M 8:00 - 10:50 3L.M2 M 9:00 - 11:50 3L.M3 M 2:00 - 4:50 3L.M4 M 2:25 - 5:15
3L.T1 T 8:00 - 10:50 3L.T2 T 9:00 - 11:50 3L.T3 T 2:00 - 4:50 3L.T4 T 2:25 - 5:15
3L.W1 W 8:00 - 10:50 3L.W2 W 9:00 - 11:50 3L.W3 W 2:00 - 4:50 3L.W4 W 2:25 - 5:15
3L.R1 R 8:00 - 10:50 3L.R2 R 9:00 - 11:50 3L.R3 R 2:00 - 4:50 3L.R4 R 2:25 - 5:15
3L.F1 F 8:00 - 10:50 3L.F2 F 9:00 - 11:50 3L.F3 F 1:00 - 3:50 3L.F4 F 2:00 - 4:50
4 hour labs (Assumed to have 2 hours and 50 minutes meeting time.)
Morning Afternoon
4L.M1 M 8:00 - 11:50 4L.M3 M 1:00 - 4:50
4L.T1 T 8:00 - 11:50 4L.T3 T 1:00 - 4:50
4L.W1 W 8:00 - 11:50 4L.W3 W 1:00 - 4:50
4L.R1 R 8:00 - 11:50 4L.R3 R 1:00 - 4:50
4L.F1 F 8:00 - 11:50 4L.F3 F 1:00 - 4:50

Additional Considerations for Labs:

The grid allows for 2 and 3 hour labs, with morning starts at 8:00 and 9:00 as well as 2:00 and 2:25. Deviations from the grid will be permitted and sometimes encouraged to allow for a distribution of lab times. Deans/Dept. Heads should use the following guidelines in scheduling labs:

  • Off grid lab times should be selected so as to minimize the number of grid slots they overlap and which, given the course time, will occupy times at which students will be unlikely to be enrolled in another course.
  • In the case of courses in which there are multiple lab sections for a single lecture, labs should be scheduled so as to have different sections knock out different grid slots.