Registration and Records

Registration and Records Notes for Faculty and Staff

Faculty Assistance Needed for Accurate Spring Census Counts

In order to ensure accurate census counts for spring, the office of Registration & Records needs your help to identify students who are registered for classes, but are not returning to campus.  In many cases, students do not communicate their intention to withdraw, which overstates census.

Before Wednesday, January 28, please report to Angie Clayton (aclayto1@butler.edu) any students who are not attending your class and who you believe are not on campus.   Please note that students will be dropping classes through Monday, January 26. As such, please report only those students not attending your class due to leaving campus and not those students dropping your class and replacing it with another.

Instructions for accessing and printing your class rosters can be found via the My.Butler Help links at http://blogs.butler.edu/mybutlerhelp/topics/class-rosters/.  

There is a NEW online workflow process in My.Butler.edu for withdrawing after the 10th day of classes.

How does it work?

  1. Student attempts to drop a class as they always would via My.Butler. Student receives a message reminding them that withdrawing from a class could have unintended consequences. Student clicks "OK". 
  2. Student checks the "Request Approval" checkbox.
  3. Student provides an explanation of why they need to withdraw from the class, and then clicks "Submit". 

The request is electronically routed to the individuals who need to approve the request. Student will NOT be withdrawn from the class until final approval is received from the college dean. Student will receive "status update" emails as the request moves through the approval process and will receive a final email when the request is either approved or denied.  

Online workflow process in My.Butler.edu for adding after the 5th day of classes. 

How does it work?

  1. Student will attempt to add a class as they always would through My.Butler. Student receives a message asking if they want to send an approval request to the class instructor, their advisor, and their college dean. Student clicks "OK". 
  2. Student checks the "Request Approval" checkbox.
  3. Student provides an explanation of why they need to add the class after the deadline, and then clicks "Submit". 

The request is electronically routed to the individuals who need to approve the request.  Student will NOT be enrolled in the class until final approval is received from the college dean.  Student will receive "status update" emails as the request moves through the approval process and will receive a final email when the request is either approved or denied. 

View Frequently Asked Questions (FAQ) for faculty regarding the new online workflow process.



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Registration & Records

Jordan Hall 133, 145
4600 Sunset Ave.
Indianapolis, Indiana 46208
Phone: (317) 940-9203
(800) 368-6852 ext. 9203
Fax: (317) 940-6539
registrar@butler.edu