SPS Chapter Bylaws
Butler University Chapter of the Society of Physics
ARTICLE I. NAME
The name of this organization shall be "The Butler University
Chapter of the Society of Physics Students."
ARTICLE II. OBJECTIVES
The purpose of this Chapter shall be the advancement and
diffusion of knowledge of the science of physics and the
encouragement of student interest in physics throughout the
academic and local communities, and to aid its members in the
furthering of their careers in physics.
ARTICLE III. MEMBERSHIP
Section 1. Society of Physics Students
Membership in this Society of Physics Students Chapter shall be
open to all individuals interested in physics or astronomy, and is
not limited to those with majors or minors in Physics or
Section 2. Sigma Pi Sigma Membership
Membership in Sigma Pi Sigma, the physics honor society included
within this Society of Physics Students Chapter, shall be based
upon character and academic and professional attainments and is not
restricted to physics majors. Election to Sigma Pi Sigma members
from among those candidates presented by the Sigma Pi Sigma
nominating committee appointed by the Chapter Advisor.
Clause 1. For undergraduate students in physics or related
fields, the minimum requirements for Sigma Pi Sigma membership
within this Chapter shall be as follows:
- All members-elect shall have completed at least the equivalent
of three semesters (five quarters) of full time college work.
- All members-elect shall have completed at least three semester
(five quarters) courses in physics, each of at least three credit
hours, which may be credited toward a physics major.
- All members-elect shall rank in the upper one third of their
college class which means they have attained a cumulative grade
point average of 3.60.
- All members-elect shall have attained at least a 3.2 grade
point average on a 4.0 system for all physics courses.
Clause 2. For graduate students in physics or related fields,
all members-elect either (a) shall meet the requirements for
undergraduate members-elect, based upon their undergraduate
records, or (b) shall have completed at least one year of graduate
work, meeting departmental standards for satisfactory progress
towards an advanced degree.
Clause 3. For faculty members, research staff members, and other
qualified individuals, who are in physics or related fields,
election to membership shall be based upon their professional
ARTICLE IV. OFFICERS
Section 1. Chapter Officers
The officers of the Chapter shall be a President, a
Vice-President, a Secretary, a Treasurer, and an SGA
Representative; succession shall be in accordance with this order.
These officers shall perform the duties prescribed by these
bylaws adopted by this Chapter. The President is responsible
for leading meetings as well as delegating responsibility.
Effective beginning in the fall term of 2008, a senior may
not be the president of the Society of Physics Students. The
Vice-President shall aid in Presidential duties as well as perform
the duties of the President in his or her absence. The
Secretary is charged with recording the minutes of the meeting and
distributing these minutes to the members through either/both email
and posting on the website. The minutes shall be humorous.
The Treasurer shall be responsible for all financial matters
of the Chapter, including the account held with Butler
University. The SGA representative must attend SGA meetings
and plead for money, if need be.
Section 2. Elections
Officers shall be elected at a scheduled meeting in April of
each year. Nominations shall be by open nomination.
Officers are free to run for reelection for unlimited terms.
Elections will proceed in a manner which the Chapter sees fit
at the time of elections. Officers-elect shall assume their
offices the day after finals end in the spring semester and shall
hold office for one year. Members may be elected officers even if
they are not present at the election meeting.
Section 3: Officer Removal
Officers may be removed by a vote of the club under the
following conditions: if the officer in question is not fulfilling
his or her duties; any other reason. An officer may also
withdraw from office. Officers facing removal shall be
permitted to argue either for or against their own removal.
In either case, a new officer will be elected via (IV,
ARTICLE V. CHAPTER ADVISOR
The Chapter Advisor shall be a faculty member appointed by the
Head of the Physics and Astronomy Department, after consultation
with the chapter officers. The Chapter Advisor shall provide
liaison among the Chapter, the Physics and Astronomy Department,
and the National Office of the Society of Physics Students.
The Chapter Advisor will supply counseling to the Chapter,
furnish continuity of experience in chapter operations, and provide
long-range perspective to insure departmental interest in and
support of the Society of Physics Students. The Chapter
Advisor shall assist the Secretary in furnishing the National
Office with the required data and shall assist the Treasurer in
transmitting fees and dues to the National Office.
ARTICLE VI. MEETINGS
Regular meetings shall be held bi-weekly, or as determined by
the officers. Meetings shall be planned for times that ensure
highest attendance. Special meetings may be called by the President
or Vice-President. Officer-only meetings can also be
held to discuss important topics. There shall be at least six
meetings per year. The Chapter Advisor will not be required
to attend all meetings.
ARTICLE VII. DUES
The officers in consultation with the Council Adviser shall
determine the amount of yearly dues, if any. Dues shall be
collected by the Treasurer in addition to the dues required by the
National Office. In addition to or in the absence of dues, money
may be requested from members to fund events sponsored by the
ARTICLE VIII. STATEMENTS ON POLICY
Statement 1: Sovereignty
This Chapter shall remain independent of the Engineering Club,
and shall not be allowed to fall under the jurisdiction of said
club nor shall said club have part in any affairs of this Chapter.
All other interactions are permissible, at the discretion of
the officers. This statement is meant with no offense to the
ARTICLE IX. AMENDMENT OF BYLAWS
These bylaws may be amended by a two thirds vote, provided that
the amendment shall have been proposed at least one meeting
previous to the time of vote. Such amendments shall conform
to the regulations established by the National Constitution of the
Society of Physics Students.