University Marketing and Communications

Butler University Invitation Style Guide

The following guidelines will be used for all Butler University printed and electronic invitations. Invitations for ceremonial events, such as an inauguration, may follow a different style.

Addresses

  • Spell out Street, Avenue, Drive, Boulevard, etc.; never abbreviate.
  • Spell out East, West, South, and North; never abbreviate.
  • Spell out states. Do not use the AP style abbreviations or postal abbreviations.

    Example:
    Chicago, Illinois not Chicago, Ill. or Chicago, IL

Centers/Colleges/Departments/Offices

  • Capitalize names of departments, divisions, and offices in invitation copy. Only exception to this rule is when the alumni office is the sponsoring department. Their name can be lowercase.

Dates

  • Spell out all months; never abbreviate.
  • Use Fourth of July, not July 4. Use New Year's Day, not January 1.

Names

  • When host is President and Mrs. Danko, use President James M. Danko and Mrs. Bethanie Danko.
  • Only the Board of Trustees should ever precede President and Mrs. Danko's names.

    Examples:
    • The Butler University Board of Trustees and President James M. Danko and Mrs. Bethanie Danko…
    • President James M. Danko and Mrs. Bethanie Danko, along with the Jordan College of the Arts Board of Visitors…

Time of Event

  • Include the minutes (e.g., 10:30 a.m., 10:00 a.m.).
  • Always include a.m. or p.m. unless the time is noon or midnight. Write a.m. and p.m. lowercase with periods.
  • Do not use 12 with noon or midnight.
  • If an event has a beginning and an end time, separate the two with an en dash. Also, do not repeat a.m. and p.m.

    Examples:
    • 9:00 a.m.-4:00 p.m.
    • 2:00-4:00 p.m.
    • 10:00 a.m.-noon