Faculty members of Butler University may request that library
owned or personal materials be placed on Reserve at Irwin Library.
Please fill out the Reserve Request Form and
submit the form and materials to the Circulation Department.
The Reserve Request Form cannot be accepted unless it is
filled out COMPLETELY. This means full citation
information for each item you need placed on reserve.
In addition, due to the large numbers of requests that we process,
we cannot accept course syllabi as substitutes for a completed
Reserve Request Form.
- Download the Print Reserves
Form in Word now.
Note: To save a document, right-click (with a PC)
and choose "Save Target As..."
- If you are having problems, you can use the PDF Form and
print it out.
- Submit Reserve Form and your materials to a staff member at the
Irwin Library Circulation Desk and contact Laina Ridenour (firstname.lastname@example.org) with any
We place the following materials on Reserve:
- Books, Scores, CDs, DVDs, LP records and other materials owned
by Butler University Libraries (except reference books
that can only be used in the library, or archived materials that
can only be used in the Rare Books Room).
- Personally recorded copies of multimedia reserve materials
(e.g., DVDs or CDs) are discouraged. When possible, library-owned
copies should be placed on reserve. In the event the library does
not own a copy, every attempt will be made to acquire a library
copy. If you would like the library to purchase material that
supports your class, please contact your Library
- Photocopies of journal/magazine articles and book excerpts from
the Libraries' collection (supplied by faculty).
- Solution manuals, instructional manuals, handbooks, supplements
to textbooks (supplied by faculty).
- Course syllabi, lecture notes, sample exams, may be placed on
Print Reserves (supplied by faculty).
Materials that may not be placed on reserve include
materials borrowed through Interlibrary Loan and DVD rentals from
Netflix, Blockbuster, or other video stores.
Print Reserves Policy
The Butler University Libraries' policy for the Print Reserves
service is derived from the fair use provisions of United States
Copyright Act, Title 17. We make every effort to ensure that
submissions are in compliance with the spirit of the law.
Guidelines for Reserves
- If you need Print Reserves to be available for student
use by a specific date, please be sure to submit them
at least 48 hours in advance (M - F).
- If materials are needed by a specific date, please indicate
that date on the form instead of writing ASAP.
- Same-day requests are processed on a first-come first-served
basis and usually take at least 48 hours to process (longer during
- Reserve requests submitted without a Reserve Request
Form may take longer than a week to process (dependent upon if we
are able to contact the submitter for clarification).
- While we do not pose any restriction on the quantity of
Reserves requested, we recommend faculty to keep library-owned
Reserve books for each course within 25 items. Following this
guideline ensures that other patrons have access to library-owned
- Materials may be placed on Reserve for assigned class readings,
not for suggested readings, browsing, or other casual use.
The Reserve service is for faculty only, not students or
- The library is not responsible for photocopied pages that are
taken from folders. However, we are happy to replace missing pages
if we have access to the original material. The library is not
responsible for any damage made to personal materials due to normal
use. If special handling is required please indicate so on the
- To ensure controlled use, please select a Loan Period on the
Reserve Request Form. Choose from: 24 Hour or Closed/4 Hour loan
- Give students the same bibliographic information as entered on
the Reserves Form.
- Unless specified on the Reserve Request Form, all items will be
removed from the Reserve collection at the end of each
Last updated January 14, 2013.