Library

Interlibrary Loan (ILL)

Interlibrary Loan is provided for current Butler University students, faculty, emeriti faculty and staff to obtain materials NOT owned by Butler University Libraries from other libraries or commercial document suppliers in the continental United States. The Interlibrary Loan office is NOT a document delivery or photocopying service for students, staff, or faculty.

Before you submit an Interlibrary Loan request, you must:

Login to ILLiad, our InterLibrary Loan system

  • to submit requests
  • to check the status of your requests
  • to retrieve articles
  • to request renewals for Interlibrary Loans

Note: If you have any questions, please contact:

Interlibrary Loan Tips

Following these tips can speed up the turnaround time for Interlibrary Loan Processing.

Obtaining an ILLiad account

  • The home library should be selected with care. Selection of home (Irwin or Science) library should be determined by field of study. This will be where you pick up any items that do not come in the electronic format.
  • When submitting a User Profile to obtain an ILLiad Interlibrary Loan account, always list a Butler email address. Butler email is the official communicating tool used by the University. No other email accounts (Yahoo, Hotmail, Gmail, etc.) will be accepted.
  • All documents are delivered electronically. When selecting Electronic Delivery, yes or no, always choose yes.

Filing an ILL Request

  • File ILL requests directly from an electronic database (World Cat, EBSCO, etc.) whenever possible. This limits mistakes made in entering information into the request. Use the SFX Find It! button whenever available.
  • Check the Butler Library Catalog and journal holding in the Citation Linker before filing any ILL requests. Databases do not always accurately reflect Butlers holdings.
  • Be discriminating when it comes to requesting items through ILL. Even though students, graduate students, staff and faculty are not charged for the Interlibrary Loan Service, it can be very costly. When someone orders materials and then never picks them up, or orders needlessly, it jeopardizes the standard of keeping this service free to all users.
  • Please limit the number of dissertations you request. Often there is only one copy available and many libraries will not circulate that copy through ILL.
  • Most journal articles usually arrive within 3-4 days but can take longer, depending on the lending library.  Loans of books or other physical materials normally take up to 14 days to arrive; again, the length of time is determined by the shipping method of the lending library.

Renewing ILL Requests

  • ILL materials can be renewed through your ILLIAD account. To log-on click on the ILLiad link. Select VIEW/RENEW in your account and follow the instructions (also found attached to each loan strap).
  • Not all ILL materials are renewable. It is at the discretion of the lending library.
  • Renewals must be requested 5-7 days before the due date.

Interlibrary Loan Policies

Interlibrary Loan Fees

The library absorbs all the costs connected with borrowing material through ILL. However, if a book is overdue for more than one month, the borrower will be expected to pay replacement costs for the book. Patrons are also responsible for all charges resulting in damaged or lost materials.

Interlibrary Loans to Reserves

Interlibrary Loan materials may not be placed on Reserve.

Loan Length

Lending libraries set their own loan periods (usually 3-4 weeks). All loans must be returned by the due date or renewed date. Turning items in late jeopardizes Butler's borrowing relationship with other libraries. Failure to return loans on time can result in being blocked from using ILLiad, or being blocked from using Butler University libraries.

Copyright

Interlibrary loan activities are governed by Section 108 of the U.S. Copyright Act. For more information about Section 108 please see Columbia University's Interlibrary Loan Page. For more information regarding copyright, see Butler University's Copyright Policy.

 

Last updated April 3, 2013.